REGULAR MEETING, October 8, 2012

The regular meeting of the Wyoming City Council was held October 8, 2012 at the City Hall. Council members present were Dodge, Gravel, Hollingshead,   Agnitsch and Watters.  Visitors:  Keith Somerville, Doug McCloy, Lynn Hayden, Kelli Scott-Snyder & Associates, Deputy Sheriff Swisher-Jones County Sheriff’s Department and Shirley Jones-Midland Times.    Staff: Tjaden and Bahnsen. Mayor Heiken called the meeting to order at 7:00 p.m.

Moved by Dodge seconded by Gravel to approve the consent agenda.   Roll call vote. All aye. Motion carried.

AFLAC                                                              EMPLOYEE INS                                                $174.45

AGVANTAGE FS                                               CITY/ CALKINS SUP                                $37.15

ALLIANT UTILITIES                                            CITY/WHMC/SW/ST/WA/LIB SERV    $2,380.05

BLADE PEST CONTROL, INC.                           CALKINS SERVICE                               $55.00

BLASTMASTERS POWERWASHING     CALKINS SERVICE                            $1,600.00

BOSS OFFICE                                                  CITY SUP                                             $24.85

BRODART CO.                                                  LIBRARY SUP                                       $45.82

CASEY'S GENERAL STORES, INC.                   CITY/CALKINS                                     $347.71

CHEM RIGHT LABORATORIES                          WA SERV                                             $15.00

CITY OF WYOMING                                           POSTAGE                                            $18.05

CITY OF WYOMING                                           CALKINS SERVICE                               $700.00

CITY OF WYOMING                                           SW/WA TRANSFERS                         $4,844.83

CITY OF WYOMING                                           CITY UTILITIES                         $308.10

CM CONSTRUCTION                                         CALKINS SERVICE                               $564.53

DAN'S OVERHEAD DOORS                              CALKINS SERVICE                            $3,189.00

DATA TECHNOLOGIES, INC.                             CITY SERV                                          $95.00

DICK FISHWILD                                                WHMC SUP                                          $98.93

FRANZEN FAMILY USED TRACTORS                CITY SERV                                           $10.00

GEHL LAWN SERVICE                                      CALKINS SERV                                   $175.00

HAWKINS, INC.                                                 WA SUP                                              $358.28

HOLLY'S TOWN SUPER MARKET                     CHILDCARE SUP                                    $5.07

IMFOA                                                              CLERK TRAINING                                 $100.00

INGRAM BOOK COMPANY                               LIBRARY SUP                                         $8.04

IOWA DNR                                                        ANNUAL WATER USE FEE                    $66.00

IOWA WORKFORCE DEVELOPMENT                UNEMPLOYMENT                                 $339.42

IPERS                                                             RETIREMENT                                     $1,684.35

IRS                                                                   FED/FICA TAXES                              $2,201.28

JONES COUNTY AUDITOR                                WHMC SERV                                       $50.00

KEYSTONE LABORATORIES, INC.                    WA SERV                                           $504.00

MIDLAND TIMES                                               LEGAL PUBLICATIONS            $276.19

MIDWEST ALARM SERVICES                           CHILDCARE SERV                                $62.50

MIDWEST BUSINESS PRODUCTS                    LIBRARY SUP                                      $114.76

PER MAR SECURITY SERVICES                       LIBRARY/WHMC SER                                       $173.04

PIONEER TELEPHONE                         CITY/LIBRARY                                      $13.60

RIDIHALGH, FUELLING, SNITKER,                     AUDIT                                               $3,250.00

RITA BALICHEK                                                CALKINS SERV                                   $150.00

SECURITY PRODUCTS OF DUBUQUE              SERV                                                   $79.00

SHERRIE BENHART                                          CALKINS SERV                                   $150.00

SOPER PLBG. & HTG.                                      CALKINS SERV                                    $63.88

STEVEN HEIKEN                                              LEAGUE MILEAGE                               $296.56

TREASURER, STATE OF IOWA                         STATE TAXES                                   $1,363.00

TREASURER, STATE OF IOWA                         SALES TAX                                       $2,602.00

U.S. CELLULAR                                                CITY SERV                                          $88.95

UNITED HEALTHCARE                                     HEALTH INSURANCE                         $3,248.74

VISA                                                                 LIBRARY/CITY/CHILD SUP                   $744.44

VISA CARD                                                      CALKINS SUP                                      $764.63

WAL MART COMMUNITY BRC                           CHILD/LIBRARY/CALKINS/CITY        $1,475.75

WYOMING DRUG                                              CITY/LIBRARY/CALKINS SUP               $121.64

WYOMING MUTUAL TELEPHONE CO.  SERV                                                  $195.24

WYOMING PUBLIC LIBRARY                             LIBRARY IMPREST                              $14.50

WYOMING VETERINARY SERVICE                   CALKINS SUP                                      $31.74

TOTAL CHECKING ACCT                                                                                        $35,280.07

ECICOG                                                            AUGUST                                               $175.00

ECICOG                                                            SEPTEMBER                                       $100.00

CITY OF WYOMING                                           AUDIT-CDBG PORTION             $387.00

TOTAL GRANT ACCOUNT                                                                                             $662.00

Revenue and Expenses for September 2012

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Deputy Swisher gave the sheriff’s report.

Mayor Heiken opened the Public Hearing on the FY 2013 Budget Amendment at 7:01

Amendment is for childcare grant not finished in FY 2012. Bridge loan budgeted out of Local Option Tax and needs to be in Debt Service still paid with Local Option Tax funds. Public works additional expense for street work. Library roof repair and Calkins construction done with funds available.

No speakers for or against.  None filed.

Mayor Heiken closed the Public Hearing at 7:02.

An invite to the Jones County Tourism meeting being held at the Calkins Barn was received.

Correspondence from the Wyoming Volunteer Fire Company was received relaying that the vote at the monthly meeting was no for the City’s request to do the community survey for the wastewater and housing grants.

Department report-Tjaden reported that $1,000 in memory of Mayor Ireland for the park will be given to the City.

Survey needs to be done before the publication of the Public Hearing for the CDBG in order to make the application deadline of November 14^th.  Surveys will be sent out and volunteers will go do to door to remind and/or collect.

Moved by Agnitsch seconded by Gravel to mail out survey.  Roll call vote.  All aye.  Motion carried.

Moved by Dodge seconded by Hollingshead to approve re-scheduling the public hearing for CDBG Sewer Project to the November meeting.  Roll call vote.  All aye.  Motion carried.  Clerk assigned Resolution # 1405. If survey is not complete Public Hearing will not be held.   

Moved by Dodge seconded by Gravel to set Public Hearing for housing CDBG.  Roll call vote.  All aye. Motion carried.  Clerk assigned Resolution # 1406.

Request for Qualifications cannot be done for the CDBG as the City already is under contract.  The engineering fees and other items under the contract will not count toward the CDBG funds if awarded.  The cost of the project is enough that the City should not have any problem reaching the $300,000 grant limit without the engineering.

Moved by Agnitsch seconded by Watters to get a second opinion on plans for sewer project.  Roll call vote.  All aye.  Motion carried.

If the City qualifies for the Disadvantage Community requirements it would mean a lower interest rate. 

The DNR has approved Bahnsen as the certified operator with the following conditions:  must inspect lagoon a minimum of once per month during storage and once per week during discharge, collect all water samples that are part of the NPDES permit, measure chlorine residuals at water treatment plant and in distribution system, measure chlorine usage, and record pumpage a minimum of two times per week.  Person approved by Bahnsen can complete the self-monitoring requirements on days when Bahnsen does not.

Moved by Agnitsch seconded by Dodge to approve Resolution for Bahnsen wages at $700 for paperwork for both water and wastewater including requirements set by DNR.  Roll call vote.  All aye.  Motion carried.  Clerk assigned Resolution # 1407.

IDNR water inspection report was reviewed.  No significant deficiencies were noted.  Minor deficiencies were to abandon well #1 located at City Hall and complete a disinfection by-product sampling plan.  Other recommendations were conduct a leak assessment, develop and active water main flushing program, meter all service connections, do not use four inch mains for fire flow, exercise valves annually, develop a lead and copper sampling plan, conduct special nitrite sampling out in the distribution system develop a source water protection plan and contingency plan for the provision of potable water during emergencies.

Moved by Agnitsch seconded by Gravel to approve Resolution to extend the State Revolving Fund Planning & Design loan.  Roll call vote.  All aye.  Motion carried.  Clerk assigned Resolution #1408.

Moved by Dodge seconded by Agnitsch to approve SECOND READING OF AN ORDINANCE AMENDING PROVISION PERTAINING TO PROHIBITED SALES AND ACTS-LIQUOR LICENSE.  Roll call vote.  All aye.  Motion carried.

Moved by Dodge seconded by Gravel to approve the SECOND READING OF AN ORDINANCE AMENDING PROVISIONS TO ALL-TERRAIN VEHICLES.  Roll call vote.  All aye.  Motion carried.

Moved by Dodge seconded by Gravel to approve the FIRST READING OF AN ORDINANCE ADDING A CHAPTER ALLOWING FOR GOLF CARTS.  Roll call vote.  Ayes- Agnitsch, Hollingshead, Dodge and Gravel.  Nay. Watters.   Motion carried.

Nothing from attorney on urban chickens.

Moved by Agnitsch seconded by Hollingshead to have city attorney look into the dangerous building Ordinance and possible municipal infractions due to the many houses with windows out and other disrepairs.  Roll call vote.  All aye.

Hayden addressed Council regarding driveway extension; Permission has been given as long as permission from adjoining property owner is obtained.

Cats at large were discussed.

Moved by Agnitsch seconded by Hollingshead to approve Rodger Concrete for the childcare cement work on the storage building.  Roll call vote.  All aye. Motion carried.  Pad for building $3,840. Alternate #1$1,045 and Alternate #2 $3,260.  Childcare board will decide on alternates.  Clerk assigned Resolution #1409.

Update on grant items was given.

Moved by Dodge seconded by Gravel to approve draw on USDA grant for equipment for childcare in the amount of $2,860.  Roll call vote.  All aye. Motion carried.

Letter to USDA request lower interest rate has been sent.

Moved by Dodge seconded by Gravel to approve Resolution for the closing on the USDA loan at 3.5%.  Rate was 4.75% when funds were requested.  Roll call vote.  All aye.  Motion carried.  Clerk assigned Resolution #1410.

Information will be put in newsletter regarding appointing a housing board if the grant is awarded for housing rehabilitation. 

Moved by Agnitsch seconded by Gravel to approve FY 2013 budget amendment.  Roll call vote.  All aye.  Motion carried. Clerk assigned Resolution #1411.

Moved by Dodge seconded by Gravel to approve SECOND READING OF AN ORDINANCE TO AMENDING PROVISIONS PERTAINING TO INSTALLMENT PAYMENT OF COST OF ABATEMENT.  Roll call vote.  All aye.  Motion carried.

Moved by Agnitsch seconded by Gravel to approve FIRST READING OF AN ORDINANCE TO AMENDING PROVISIONS TO SERVICE DISCONTINUED AND LIEN EXEMPTION FOR LANDLORDS.  Roll call vote.  All aye.  Motion carried.  Renters deposit will be $200 if landlord has signed landlord form stating not responsible for bill. 

Moved by Dodge seconded by Agnitsch to approve renewing AD&D insurance for fire and ambulance at cost of approximately $400.  Ambulance and fire must pay City for the spouses if coverage is wanted.  Roll call vote.  All aye.  Motion carried. 

Moved by Agnitsch seconded by Gravel to approve Tjaden attending IMFOA in Des Moines.  Roll call vote.  All aye.  Motion carried.

The 2012 SF413 and emergency management article in the Leagues magazine was discussed.  Mayor must be the appointed member for budget items.

Moved by Agnitsch seconded by Hollingshead to approve the time clock policy for the employee handbook.  Roll call vote. 

Moved by Agnitsch seconded by Hollingshead to approve the time clock policy for the employee handbook.  Roll call vote.  All aye.  Motion carried.  Clerk assigned Resolution #1412.

Moved by Dodge seconded by Gravel to approve the City Clerk’s job description.  Roll call vote.  All aye.  Motion carried.  Clerk assigned Resolution #1413.

Moved by Dodge seconded by Hollingshead to approve the Deputy Clerk’s job description.  Roll call vote.  All aye.  Motion carried.  Clerk assigned Resolution #1414.

Moved by Dodge seconded by Agnitsch to approve the amendment to the employee handbook for evaluations.  Roll call vote.  All aye.  Motion carried.  Clerk assigned Resolution #1415.

Light duty policy was discussed.

Moved by Gravel seconded by Hollingshead to adjourn at 8:30 p.m.   Roll call vote. All aye. Motion carried.

Steve Heiken, Mayor                                  Attest: Sheri Tjaden, City Clerk

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