REGULAR MEETING:  October 14, 2014.  The regular of the Oxford Junction City Council was held at the Wregie Memorial Library.  Mayor Shirley called roll at 7 pm.  Council present were Bonny, Chase, Klemme and Krutzfeld.  Thomsen was absent.  Staff present was Hansen and Woodrum.  Visitors were Marta Petermann-Wregie Memorial Library Director, Denny Coon-Fire Chief, Shirley Jones-Midland Times, Merle Tank-Landfill & JFO, Jim Marek-Utility Service Co, Adam Hansen, Abby Villeneuve, Steve Hansen, and Donna Hansen.

     THOMSEN ABSENT FOR ALL MOTIONS

     Moved by Klemme seconded by Bonny to approve the agenda.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Klemme to approve the consent agenda.  All Ayes.  Motion Carried.

 

ABC FIRE PROTECTION, INC     

FIRE EXTINGUISHERS            

$202.00

AFLAC                        

AFLAC  INS               

$231.48

AgVantage FS, INC            

DIESEL                 

$486.32

ALLIANT                      

STREET LIGHTS

$842.15

 

RUT

$69.45

 

SEWER

$78.84

 

WATER

$273.03

 

LIBRARY

$61.27

 

CITY HALL

$36.22

 

FIRE DEPT

$184.37

ALLIED WASTE SERVICES #897   

GARBAGE CONTRACT              

$2,481.60

CHEM RIGHT LABS              

LAB TESTING                   

$101.00

CITY OF OXFORD JUNCTION      

WA DEP BEV LUTHERAN           

$100.00

 

POSTAGE TO REPLENISH CASHBOX

$6.00

COLLECTION SERVICE CENTER    

CHILD SUPPORT                 

$196.80

COOPORTUNITY HEALTH          

HEALTH INS-HANSEN             

$932.20

DEMCO                        

OPERATING EXPENSES-LIB        

$138.56

DENNIS WILLARD               

WA DEP REFUND                 

$150.00

FRANCINE BAHNSEN             

OPERATING EXPENSES-LIB        

$210.38

GOOD HOUSEKEEPING            

LIBRARY SUBSCRIPTION          

$26.47

INTERNAL REVENUE SERVICE     

FED/FICA TAXES                

$1,556.37

IOWA DEPARTMENT OF NATURAL RES

ANNUAL WATER PERMIT FEE       

$99.00

IPERS                        

IPERS                         

$1,122.01

J & R SUPPLY                 

SUPPLIES                      

$162.00

JASON SULLIVAN               

IPERS REFUND-JASON            

$203.08

JONES CO.SOLID WASTE MANAG.  

LANDFILL ASSESSMENT           

$558.00

KEYSTONE LABORATORIES, INC   

LAB TESTING                   

$229.00

L.L. PELLING                 

COLD PATCH                    

$532.13

LARRY G OTTE                 

FIRE DEPT                     

$40.63

LASACK BROS & CO.REPAIR      

PARTS & LABOR                 

$6.90

LOST NATION TELEPHONE CO.    

CITY HALL

$116.98

 

LIB

$46.09

 

FIRE DEPT

$59.58

 

SEWER

$29.29

 

WATER

$29.42

 

POSTAGE FOR WA SAMPLES

$16.29

MERLE TANK                   

MILEAGE-LANDFILL MTG          

$24.50

MIDLAND TIMES                

PUBLISHING                    

$112.23

PETERSEN PLUMBLING & HEATING 

FIRE DEPT                     

$86.09

POSTMASTER                   

POSTAGE                       

$102.00

SMALL ENGINE SERVICE         

FIRE DEPT                     

$160.75

SOPER PLUMBING & HEATING     

INGWERSEN'S BILL-SEWER MAIN   

$167.46

STATE HYGIENIC LABORATORY    

LAB TESTING                   

$180.00

STEVE FEUSS AUTO             

FIRE DEPT                     

$145.33

TLZ STOP                     

CITY FUEL                     

$130.42

 

FIRE DEPT FUEL

$47.00

TREASURER, STATE OF IOWA     

3RD QRT SALES TAX             

$1,102.00

 

3RD QRT WITHHOLDING TAX

$845.00

WALMART                      

LIB OPERATING EXPENSES        

$837.29

 

CITY

$9.88

PAYROLL CHECKS ON  9/12/2014  

 

$2,654.05

PAYROLL CHECKS ON  9/26/2014  

 

$3,000.30

   

------------

***** REPORT TOTAL *****     

 

$21,219.21

 

     The receipts printed in last month’s minutes for the month of August were the wrong amounts.  Here are the correct amounts.

CORRECTION OF RECEIPTS PRINTED LAST MONTH

General $5,296.60; Library $7,808.24; RUT $5,175.38; Employee Benefits $0.00; Emergency $0.00; LOST $3,044.56; Debt Service $0.00; Water $6,859.43; Sewer $3,883.56; WWTF $6,660.79

 

RECEIPTS FOR SEPTEMBER:  General $8,849.11; Library $502.23; RUT $3,638.30; Employee Benefits $1,972.47; Emergency $128.95; LOST $3,204.34; Debt Service $1,776.56; Water $6,934.92; Sewer $3,751.17; WWTF $6,552.76

 

     Marta Petermann handed out an itinerary for the Halloween party.  It will be Friday October 31st from 4-6 pm.  There will be activities held at the library, the old jail and possibly the fire station.  There will also be a hayrack ride down the walk trail.  The Mayor stated he would donate $250 to put towards the party and activities.

     Jim Marek with Utility Service Company addressed the council with his concerns about us cancelling our water tower service contract with them.  He presented several options for a limited contract.  We could delay the contract for a while and start up again in two or three years or we could have a limited contract which would consist of no major repairs, just cleanings and inspections.  The mayor requested Jim to send us these options written out with prices and options and we would consider it at the next meeting.

     Adam Hansen requested a business permit from the council to open a gun sales shop from his home.  The sales would start out mostly over the internet with the hopes of becoming bigger and also opening a gun smith shop either at his home or down town Oxford Junction.  He will be obtaining all the permits from the State and Federal Government required for this type of business.

     Moved by Klemme seconded by Krutzfeld to approve a business permit for Adam Hansen.  Roll Call Vote.  All Ayes.  Motion Carried.

     Fire Chief Denny Coon stated there were no calls last month for the fire dept, but the ambulance was extremely busy.  They went to the school for fire prevention week.  The fire dept has applied for a DNR Grant to help with some equipment.  It is a 50-50 match grant.  The Ambulance is still planning to host an EMT class starting after the 1st of the year.

     The sheriff sent a written report but was not in attendance.

     Ben Woodrum, new city maintenance assistant, was introduced to the council.  We will discuss signing a contract with him for water/wastewater classes at a later meeting.

     Moved by Bonny seconded by Klemme to approve getting new front tires and chains for the tractor.  Roll Call Vote.  All Ayes.  Motion Carried.

     Charlie Wiese will attend the annual water conference in Manchester on October 22nd

     Merle Tank reported that the landfill is still taking in record amounts of garbage.  The new employee is doing very well.  They are trying to get something set up with Goodwill for when people bring in decent things. 

     We issued two building permits recently.  One is for a shed on skids and one is for sidewalk replacement and a handicap ramp.  Schmitt Construction picked up the disk today and will be giving an estimate to line and/or repair the sewer pipe under 1st Ave S.

     The City Clerk will be attending the annual budget workshop in Cedar Rapids on November 18th.  The Council had stated they wanted to re-evaluate the clerk in three months at the July meeting.  They will talk about it at the next meeting when hopefully Thomsen will be there.

     The Junction for Opportunities talked about plans for the Holiday in OJ celebration at their last meeting.

     Moved by Bonny seconded by Krutzfeld to get 2 bids to cut down the tree in the ROW at 309 1st Ave N.  Roll Call Vote.  All Ayes.  Motion Carried.

     Maddie, Kathy, Mike and the City Clerk will be on the committee to codify the ordinances.  The clerk will get Maddie’s schedule and try to set up a meeting with Chad Sands from ECICOG.

     There was no public response.

     Moved by Bonny seconded by Klemme to adjourn at 7:59 pm.

 

 

_________________________________                        _____________________________________

Mike Shirley, Mayor                                                                       Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.  

      

 

    

 

 

REGULAR MEETING:  October 14, 2014.  The regular of the Oxford Junction City Council was held at the Wregie Memorial Library.  Mayor Shirley called roll at 7 pm.  Council present were Bonny, Chase, Klemme and Krutzfeld.  Thomsen was absent.  Staff present was Hansen and Woodrum.  Visitors were Marta Petermann-Wregie Memorial Library Director, Denny Coon-Fire Chief, Shirley Jones-Midland Times, Merle Tank-Landfill & JFO, Jim Marek-Utility Service Co, Adam Hansen, Abby Villeneuve, Steve Hansen, and Donna Hansen.

     THOMSEN ABSENT FOR ALL MOTIONS

     Moved by Klemme seconded by Bonny to approve the agenda.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Klemme to approve the consent agenda.  All Ayes.  Motion Carried.

 

ABC FIRE PROTECTION, INC     

FIRE EXTINGUISHERS            

$202.00

AFLAC                        

AFLAC  INS               

$231.48

AgVantage FS, INC            

DIESEL                 

$486.32

ALLIANT                      

STREET LIGHTS

$842.15

 

RUT

$69.45

 

SEWER

$78.84

 

WATER

$273.03

 

LIBRARY

$61.27

 

CITY HALL

$36.22

 

FIRE DEPT

$184.37

ALLIED WASTE SERVICES #897   

GARBAGE CONTRACT              

$2,481.60

CHEM RIGHT LABS              

LAB TESTING                   

$101.00

CITY OF OXFORD JUNCTION      

WA DEP BEV LUTHERAN           

$100.00

 

POSTAGE TO REPLENISH CASHBOX

$6.00

COLLECTION SERVICE CENTER    

CHILD SUPPORT                 

$196.80

COOPORTUNITY HEALTH          

HEALTH INS-HANSEN             

$932.20

DEMCO                        

OPERATING EXPENSES-LIB        

$138.56

DENNIS WILLARD               

WA DEP REFUND                 

$150.00

FRANCINE BAHNSEN             

OPERATING EXPENSES-LIB        

$210.38

GOOD HOUSEKEEPING            

LIBRARY SUBSCRIPTION          

$26.47

INTERNAL REVENUE SERVICE     

FED/FICA TAXES                

$1,556.37

IOWA DEPARTMENT OF NATURAL RES

ANNUAL WATER PERMIT FEE       

$99.00

IPERS                        

IPERS                         

$1,122.01

J & R SUPPLY                 

SUPPLIES                      

$162.00

JASON SULLIVAN               

IPERS REFUND-JASON            

$203.08

JONES CO.SOLID WASTE MANAG.  

LANDFILL ASSESSMENT           

$558.00

KEYSTONE LABORATORIES, INC   

LAB TESTING                   

$229.00

L.L. PELLING                 

COLD PATCH                    

$532.13

LARRY G OTTE                 

FIRE DEPT                     

$40.63

LASACK BROS & CO.REPAIR      

PARTS & LABOR                 

$6.90

LOST NATION TELEPHONE CO.    

CITY HALL

$116.98

 

LIB

$46.09

 

FIRE DEPT

$59.58

 

SEWER

$29.29

 

WATER

$29.42

 

POSTAGE FOR WA SAMPLES

$16.29

MERLE TANK                   

MILEAGE-LANDFILL MTG          

$24.50

MIDLAND TIMES                

PUBLISHING                    

$112.23

PETERSEN PLUMBLING & HEATING 

FIRE DEPT                     

$86.09

POSTMASTER                   

POSTAGE                       

$102.00

SMALL ENGINE SERVICE         

FIRE DEPT                     

$160.75

SOPER PLUMBING & HEATING     

INGWERSEN'S BILL-SEWER MAIN   

$167.46

STATE HYGIENIC LABORATORY    

LAB TESTING                   

$180.00

STEVE FEUSS AUTO             

FIRE DEPT                     

$145.33

TLZ STOP                     

CITY FUEL                     

$130.42

 

FIRE DEPT FUEL

$47.00

TREASURER, STATE OF IOWA     

3RD QRT SALES TAX             

$1,102.00

 

3RD QRT WITHHOLDING TAX

$845.00

WALMART                      

LIB OPERATING EXPENSES        

$837.29

 

CITY

$9.88

PAYROLL CHECKS ON  9/12/2014  

 

$2,654.05

PAYROLL CHECKS ON  9/26/2014  

 

$3,000.30

   

------------

***** REPORT TOTAL *****     

 

$21,219.21

 

     The receipts printed in last month’s minutes for the month of August were the wrong amounts.  Here are the correct amounts.

CORRECTION OF RECEIPTS PRINTED LAST MONTH

General $5,296.60; Library $7,808.24; RUT $5,175.38; Employee Benefits $0.00; Emergency $0.00; LOST $3,044.56; Debt Service $0.00; Water $6,859.43; Sewer $3,883.56; WWTF $6,660.79

 

RECEIPTS FOR SEPTEMBER:  General $8,849.11; Library $502.23; RUT $3,638.30; Employee Benefits $1,972.47; Emergency $128.95; LOST $3,204.34; Debt Service $1,776.56; Water $6,934.92; Sewer $3,751.17; WWTF $6,552.76

 

     Marta Petermann handed out an itinerary for the Halloween party.  It will be Friday October 31st from 4-6 pm.  There will be activities held at the library, the old jail and possibly the fire station.  There will also be a hayrack ride down the walk trail.  The Mayor stated he would donate $250 to put towards the party and activities.

     Jim Marek with Utility Service Company addressed the council with his concerns about us cancelling our water tower service contract with them.  He presented several options for a limited contract.  We could delay the contract for a while and start up again in two or three years or we could have a limited contract which would consist of no major repairs, just cleanings and inspections.  The mayor requested Jim to send us these options written out with prices and options and we would consider it at the next meeting.

     Adam Hansen requested a business permit from the council to open a gun sales shop from his home.  The sales would start out mostly over the internet with the hopes of becoming bigger and also opening a gun smith shop either at his home or down town Oxford Junction.  He will be obtaining all the permits from the State and Federal Government required for this type of business.

     Moved by Klemme seconded by Krutzfeld to approve a business permit for Adam Hansen.  Roll Call Vote.  All Ayes.  Motion Carried.

     Fire Chief Denny Coon stated there were no calls last month for the fire dept, but the ambulance was extremely busy.  They went to the school for fire prevention week.  The fire dept has applied for a DNR Grant to help with some equipment.  It is a 50-50 match grant.  The Ambulance is still planning to host an EMT class starting after the 1st of the year.

     The sheriff sent a written report but was not in attendance.

     Ben Woodrum, new city maintenance assistant, was introduced to the council.  We will discuss signing a contract with him for water/wastewater classes at a later meeting.

     Moved by Bonny seconded by Klemme to approve getting new front tires and chains for the tractor.  Roll Call Vote.  All Ayes.  Motion Carried.

     Charlie Wiese will attend the annual water conference in Manchester on October 22nd

     Merle Tank reported that the landfill is still taking in record amounts of garbage.  The new employee is doing very well.  They are trying to get something set up with Goodwill for when people bring in decent things. 

     We issued two building permits recently.  One is for a shed on skids and one is for sidewalk replacement and a handicap ramp.  Schmitt Construction picked up the disk today and will be giving an estimate to line and/or repair the sewer pipe under 1st Ave S.

     The City Clerk will be attending the annual budget workshop in Cedar Rapids on November 18th.  The Council had stated they wanted to re-evaluate the clerk in three months at the July meeting.  They will talk about it at the next meeting when hopefully Thomsen will be there.

     The Junction for Opportunities talked about plans for the Holiday in OJ celebration at their last meeting.

     Moved by Bonny seconded by Krutzfeld to get 2 bids to cut down the tree in the ROW at 309 1st Ave N.  Roll Call Vote.  All Ayes.  Motion Carried.

     Maddie, Kathy, Mike and the City Clerk will be on the committee to codify the ordinances.  The clerk will get Maddie’s schedule and try to set up a meeting with Chad Sands from ECICOG.

     There was no public response.

     Moved by Bonny seconded by Klemme to adjourn at 7:59 pm.

 

 

_________________________________                        _____________________________________

Mike Shirley, Mayor                                                                       Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.