REGULAR MEETING:  October 8, 2013.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library.  Mayor Tank called roll at 7 pm.  Council present were Bonny, Chase, Ewing, Klemme and Balichek.  Staff present was Hansen. Visitors were Marc Ruden-IIW Engineers, Jeff Swisher-Jones County Deputy, Shirley Jones-Midland Times, Kristina Stevenson, Richard Wherry, and Mike Shirley.

     Moved by Bonny seconded by Balichek to approve the agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Bonny to approve the consent agenda.   Roll Call Vote.  All Ayes.  Motion Carried.

 

AFLAC                        

AFLAC INS                 

$457.20

ALLIANT                      

STREET LIGHTS

$893.22

 

RUT

$89.51

 

SEWER

$50.88

 

WATER

$290.08

 

CITY HALL

$45.77

 

LIBRARY

$89.03

 

FIRE DEPT

$251.49

ALLIED WASTE

GARBAGE CONTRACT

$2,409.00

AUTOMATIC SYSTEMS  CO        

REPAIR TRANSDUCER/LIFT STATION

$2,141.96

CHEM RIGHT LABS              

LAB TESTING                   

$15.00

CITY OF OXFORD JUNCTION      

WA DEPOSIT-DEB WESTCOTT       

$25.00

 

REIMBURSE CASH BOX-POSTAGE

$6.11

CLARK'S SAW CENTER           

SUPPLIES                      

$22.25

FRANCINE BAHNSEN             

OPERATING EXPENSES            

$199.38

HIPIOWA                      

WINK-HEALTH INS               

$1,973.61

IIW ENGINEERS & SURVEYORS, PC

ENGINEERING-WELL              

$1,770.50

INTERNAL REVENUE SERVICE     

FED/FICA TAX                  

$1,672.72

IOWA DEPARTMENT OF NATURAL RES

ANNUAL WATER FEE              

$66.00

IPERS                        

IPERS                         

$1,052.19

JONES CO. SOLID WASTE

2ND QRT DUES

$558.00

LOST NATION TELEPHONE CO.    

TELEPHONE-CITY HALL                  

$119.89

 

FIRE DEPT

$49.67

 

SEWER

$28.67

 

LIBRARY

$42.79

MANATT'S INC.                

CONCRETE BROADWAY             

$705.60

MATT PARROTT/STOREY KENWORTHY

ENVELOPES              

$155.23

MEGA LIFE AND HEALTH INS     

HANSEN-HEALTH INS             

$2,707.77

MERLE TANK                   

MILEAGE-LANDFILL MTG          

$24.50

MIDLAND TIMES                

PUBLISHING                    

$141.35

P & K MIDWEST INC            

REPAIR TRACTOR                

$562.70

POSTMASTER                   

POSTAGE                       

$112.00

SHAWVER WELL COMPANY, INC    

WELL CAP FOR WELL#2           

$191.60

SOPER PLUMBING & HEATING     

WATER LINE-TOWER ST           

$278.75

STACIA HANSEN                

MILEAGE-ANAMOSA & DUBUQUE (3X)                     

$175.00

STEVE FEUSS AUTO             

REPAIRS-RED TRUCK             

$842.19

 

OIL FILTERS-WHITE TRUCK

$7.50

TINA BURDA                   

OPERATING EXPENSES-LIB         

$83.12

TLZ STOP                     

FUEL-CITY                        

$208.11

 

FIRE DEPT

$37.02

TREASURER, STATE OF IOWA     

3RD QRT SALES TAX             

$1,175.00

 

3RD QRT WITHHOLDING TAX

$874.00

US CELLULAR                  

CELL PHONE BILL               

$121.18

WALMART                      

LIB MATERIALS                 

$243.60

WYOMING AUTO PARTS & SERVICE 

BULBS FOR TRACTOR             

$17.98

PAYROLL CHECKS ON  9/13/2013  

 

$2,384.66

PAYROLL CHECKS ON  9/27/2013  

 

$2,401.72

   

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***** REPORT TOTAL *****     

 

$27,770.50

 

RECIEPTS:  General $11,013.56; Library $1,067.11; RUT $4,107.08; Employee Benefits $2,755.71; Emergency $174.11; LOST $2,988.45; Debt Service $2,429.32; Capital Projects $10,023.00; Water $7,492.07; Sewer $3,986.24; WWTF $7,018.06

 

     Marc Ruden from IIW Engineers stated that Peerless was having some electrical problems while trying to set the pump at the new well.  Once they do get the pump set it should only take a couple of weeks to get everything else finished up.

     Moved by Bonny seconded by Balichek to approve Change Order No 1 from Krapfl for an additional $4,359.00, Pay App No 1 to Krapfl for $21,766.92, and Pay App No 1 to Peerless for $4,614.39.  Roll Call

     Deputy Swisher asked the Council what they intended to do about Dave DeWines’s boat.  The 30 day extension to come into compliance has expired.  We do not know if he licensed the boat because he has not given us any proof.

     Moved by Chase seconded by Balichek to approve towing away DeWine’s boat.  Roll Call Vote.  All Ayes.  Motion Carried.

     Permission was given for both maintenance guys to attend the Annual Water Conference held in Manchester on Oct. 23rd

     Tank reported that the landfill is considering building an open front 80X30 shed to keep tires and white goods in until picked up by Waterloo.

     The Council decided not to pursue getting a Trees Forever Visioning Grant at this time.

     Some discussion was held on some trees that were planted in the ROW on Main St without Council permission.  There are new water lines there and they never had us locate before they planted new trees.  The Mayor will go and discuss the situation with them.

     Moved by Bonny seconded by Balichek to let the clerk attend a budget workshop in Iowa City on Nov 14th.  All Ayes.  Motion Carried.

     The Council will hold a special meeting on Oct 22nd to finalize the plans for the SRF Loan for the well.

     Maddie Klemme reported that the library board conducted 3 interviews on Monday for job of librarian.  They are also looking into getting some new computers and are co-hosting a Halloween party with the Junction for Opportunities.

     Junction for Opportunities is planning a pancake breakfast on Oct. 27th and is working on getting a grant for a new baseball diamond at the school.

     Moved by Klemme seconded by Balichek to Set Status of Funded Activities Hearing for the City’s Water Project Assisted with funding from the Community Development Block Grant (CDBG) Program, to be held November 12, 2013, and authorize publication of public notice.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Klemme seconded by Balichek to approve the bid from Mike Bicknese to take down 4 trees at the intersection of 4th Ave N and Church St.  Roll Call Vote.  All Ayes.  Motion Carried.

     Discussion was held on applying for a Hazard Mitigation Grant for lining the sewer under 1st Ave S.  If we apply for this grant we are required to hire an engineer and also have ECICOG administer the grant.  This would be additional costs that the Mayor does not feel is necessary.  We do have enough money to do this ourselves without the grant and getting an engineer involved.  The Council decided not to apply for the grant and will discuss whether or not to line it on our own at a later meeting.

     During public response Dick Wherry expressed his concerns about having electric heat in the well house rather than LP.  He said we did that at well #3 and it cost a lot more.  He also stated that he wishes the council would approve lining the sewer because he has seen it done and the results are great. 

     Kristina Stevenson asked if it would be ok for here to remove the bush in the ROW in front of her house.  The council said that would be ok.

     Some discussion was held on other options regarding the houses that we had inspected.  More discussion will be held at the next meeting.

     Moved by Bonny seconded by Balichek to adjourn at 8:06 pm.

 

 

________________________________                           ___________________________________

Merle Tank, Mayor                                                         Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.