REGULAR MEETING, October 14, 2008.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library at 7:00 p.m.  Council members present were Dobling, Bonny, Martin, Balichek and Schewe. Staff present were Hansen and Wink.  Visitors were Marlene Flory-Midland Times & OJ Betterment Committee, Greg Gunderson-MSA, CJ Sullivan-Jones Country Sheriff’s Dept., Sharyn Jensen, Xera Tubbs, Kathy Chase, Shirley Conner and Ted Birdsall.    

     Moved by Balichek seconded by Bonny to approve agenda.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve consent agenda..  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve October bill list.  All Ayes.  Motion Carried.

 

ACCO

CHEMICALS

$122.90

AFLAC

AFLAC INSURANCE

$82.48

ALLIANT

UTILITIES

$1,581.92

AMERICAN LEGION EMBLEM SALE

US FLAGS

$325.75

ANGELA M SHIRLEY

MILAGE

$19.70

BAKER & TAYLOR

MATERIALS

$517.86

BOSS OFFICE SUPPLIES

SUPPLIES

$34.98

CENEX CREDIT CARD

FUEL

$728.09

CHEM RIGHT LABS

LAB TEST

$60.00

CITY OF OXFORD JUNCTION

TRANSFER/REFUND

$4,169.92

CONNOLLY CONSTRUCTION

FLOOD EXPENSE

$215,299.37

COON'S CORNER

SUPPLIES

$20.04

DUBUQUE SASH & DOOR MFG

LIBRARY WINDOWS

$446.01

FARM PLAN

SUPPLIES

$192.86

FIRE PROGRAMS

SOFTWARE

$395.00

GASSER TRUE VALUE

SUPPLIES

$42.08

HACH COMPANY

CHEMICALS

$346.95

HIPIOWA

INSURANCE

$1,320.15

HYGIENIC LABORATORY-ACCTS R

LAB TESTS

$120.00

IOWA DEPT OF TRANSPORTATION

AMBER LIGHT

$155.71

IOWA ONE CALL

AUG

$21.60

IOWA WATER POLLUTION CONTRO

TERRY CONF

$25.00

IPERS

IPERS

$684.44

INTERNAL REVENUE SERVICE

FED/FICA TAXES

$1,510.87

JACKSON COUNTY REG

STACIA DRUG TEST

$50.00

JONES COUNTY ENGINEER

10 LOADS SALT/SAND MIX

$936.90

KEYSTONE LABORATORIES, INC

LAB TESTS

$229.00

KLUESNER CONSTRUCTION, INC

STREET REPAIRS

$31,434.92

LARRY G OTTE

PAINT

$70.00

LASACK BROS & CO.REPAIR

PARTS & REPAIRS

$68.37

LOST NATION TELEPHONE CO.

PHONE

$265.99

MAQUOKETA SENTINEL-PRESS

ADVERTISING

$21.25

MERLE TANK

LOCK SET

$43.24

MIDLAND TIMES

ADVERTISING

$201.44

MSA PROFESSIONAL SERVICES

AUG 31-SEPT 20

$5,941.36

NIKKI RUSHFORD

CLERK'S HELP

$30.00

ORIENTAL TRADING

SUPPLIES

$150.71

SCHAKEY'S PLACE

MEALS

$26.22

SHIMANEK, SHIMANEK, & BOWMA

N   LEGAL FEES

$55.00

TREASURER, STATE OF IOWA

STATE TAXES

$618.00

TRUE NORTH

INSURANCE

$430.00

US CELLULAR

PHONE

$88.21

UTILITY EQUIPMENT COMPANY

PARTS

$402.63

WALMART

MATERIALS

$76.20

WAPSI WASTE

GARBAGE FEES

$1,993.60

WENDLING QUARRIES

LAGOON

$1,854.97

 

 

 

 

TOTAL CLAIMS

$273,211.69

 

 

 

 

 

RECEIPTS: General $11,650.08; Library $546.00; RUT $4,172.63; Water $4,502.35; Sewer $2,778.12; Surcharge $736.13; WWTF $7,050.00; Sinking Sewer $187,655.82; Local Option $3,085.27; Emergency $323.61; Debt Service $495.58

 

     Marlene Flory from the Betterment Committee reported that they discussed Mil Walk Way at their meeting and would like the City to mow one strip up and back on the trail as originally agreed upon.  The Council agreed to do this and mow a little at the entrance of the trail also.  Jim Schewe mowed it and said it didn’t take very long.  The Betterment thanked him for mowing it.  It was also decided that if there is ever any money available in the future from disasters that the Council and Betterment will get together to decide how and when to clean up the trail.  The City does own the land so it will be the Council that has the final say in any decisions made concerning the trail.

     Shirley Conner expressed her concern about dogs defecating in her yard.  She wanted to know what the ordinance states about this matter and what could be done about it.  CJ Sullivan from the Jones Co. Sheriff’s Dept advised her to report each incident to the Sheriff’s Dept and to fill out a statement against her neighbor.  The City Clerk will send her neighbor a letter and a copy of the ordinance.  A notice will also be put in the Booster reminding citizens about the current ordinance regarding this issue.  Conner was also concerned about kids pulling up pieces of her sidewalk in front of her house.   She said her neighbor was going to fix it temporarily until the whole sidewalk could be replaced.

     CJ Sullivan from the Jones County Sheriff’s Dept reported 76 hours in Oxford Junction for the month of September.  He stated that anyone caught going through the fence on a closed road would be issued a ticket.

     Moved by Bonny seconded by Balichek to give approval for Maintenance Supervisor Wink to attend a Water Conference in Manchester, IA on Oct 29.  All Ayes.  Motion Carried.

     Moved by Schewe seconded by Dobling to accept the estimate from Lasack Bros. Repair for steer tires for the JD tractor.  All Ayes.  Motion Carried.

     Maintenance Superintendent Wink reported that there had been no bids yet on the equipment the City has for sale.  Wink will finish patching the edge of 1st Ave South with blacktop.  Wink was also directed to get a list of streets that need repaired so that they can be budgeted for next fiscal year.  1st  Ave South will be at the top of the list and FEMA will pay for half of the bid from Kluesner Construction plus Wink’s time for patching the street.

     Moved by Bonny seconded by Balichek to approve the review of City Clerk and give a 50 cent raise.  Roll Call Vote.  All Ayes.  Motion Carried.

     A letter about a worker’s comp claim was reviewed by the Council.  The letter will be presented to the City’s Insurance provider.

     Discussion was held regarding health insurance for the City Clerk. 

     Moved by Martin seconded by Bonny to pay health insurance policy as presented for City Clerk and children.  All Ayes. Motion Carried.

     The City Clerk explained to the Council that Data Tech would need a few more days to straighten things out with the new computer system and do some training that had not yet been done.  Data Tech has scheduled the week of Dec 1st through the 5th.  It was also stated that they may not need that many days and will only be here as many days as needed.

     Moved by Bonny seconded by Balichek to give approval for Data Tech to come out for a minimum of two days.  All Ayes.  Motion Carried.

     Discussion was held on the fact that with the new computer system in place there is no longer a need for a City Treasurer.  Tamra Willimack already talked to Mayor Tank and Councilmember Schewe about eliminating her position as treasurer.

     Moved by Bonny seconded by Balichek to eliminate the position of City Treasurer.  Roll Call Vote.  All Ayes.  Motion Carried.

     The City Clerk will send Willimack a letter to let her know and to thank her for her years of service.

     Barb Dobling reported that all the windows have been installed upstairs at the library.

     Marlene Flory from Junction for Opportunities (formerly Horizons) reported that they are taking sign ups to take residents to doctors appointment.  They will also be having a clothing give-a-way at the Senior Center sponsored by clothes 4 U of OJ on Sat. Oct. 25th from 9am to 2pm.

     Moved by Balichek seconded by Bonny to approve Change Order #9 from Connolly Construction for $25,662.60 for the rest of the flood work.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Bonny to approve Pay Application #11 from Connolly Construction for $43,709.88.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Schewe seconded by Bonny to approve the Certificate of Substantial Completion of the WWTF Improvements project from MSA.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Bonny to approve Resolution No. 2008-12 to set Oct 28, 2008 as the date for the public hearing for proposed plans and specifications for reconstruction of the Lagoon Access Road.

     Moved by Schewe seconded by Bonny to approve Liquor License for G2 Tap.  All Ayes.  Motion Carried.

     Moved by Dobling seconded by Schewe to approve Resolution No. 2008-11 for Road Use Tax Report.  Roll Call Vote.  All Ayes.  Motion Carried.

     Trick or Treat was set for October 31st from 5:30 to 8.00pm.

     Moved by Bonny seconded by Balichek to approve the Identity Theft Prevention Program to be put into place.  All Ayes.  Motion Carried.

     Moved by Schewe seconded by Martin to purchase SecureIT Plus coverage from the Lost Nation-Elwood Telephone Co. for the City’s computer.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Dobling to adjourn the meeting at 8:58p.m.  All Ayes.  Motion Carried.

 

 

___________________________________________________              

Merle Tank, Mayor                                                          

 

Attest: _______________________________

Stacia Hansen, City Clerk  

 

These minutes are not official minutes until approved by the City Council.