REGULAR MEETING:  October 12, 2010.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library at 7:00 pm.  Mayor Tank called roll call.  Council present were Bonny, Balichek, Ewing, Chase and Martin.  Staff present was Hansen.  Visitors were Marc Ruden-IIW Engineers, Gary Hughes-ECICOG, Marlene Flory-Midland Times & JFO, Russ Krejci, Dee Ewing and Greg Graver-Jones County Sheriff’s Dept.

     Moved by Balichek seconded by Martin to approve the agenda.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve the consent agenda.  All Ayes.  Motion Carried.

 

A & A CONSTRUCTION, INC

LIB WINDOWS

$9,181.00

AFLAC

AFLAC INS

$301.84

ALLIANT

STREET LIGHTS

$857.80

 

RUT

$72.53

 

SEWER

$76.59

 

WATER

$339.28

 

LIBRARY

$90.98

 

CITY HALL

$46.69

 

FIRE DEPT

$168.94

BAKER & TAYLOR

LIBRARY MATERIALS

$472.70

BARD MATERIALS

L OTTE, R JOHNSON SIDEWALKS

$1,257.58

MEGA LIFE AND HEALTH INS CO

HANSEN HEALTH INS

$2,191.11

CHEM RIGHT LABS

LAB TESTING

$113.00

CITY OF OLIN

MOSQUITO SPRAYING

$221.50

CITY OF OXFORD JUNCTION

DEPOSIT REFUNDS

$144.34

CLARK'S SAW CENTER

CHAIN SAW SUPPLIES

$26.50

COLLECTION SERVICE CENTER

CHILD SUPPORT

$350.76

COON'S CORNER

SUPPLIES

$78.07

ECICOG

ADMINISTRATION FEES WATER

$325.00

FARM PLAN

SUPPLIES

$61.30

FIRE PROGRAMS

FD SOFTWARE ANNUAL FEE

$455.00

FRANCINE BAHNSEN

OPERATING EXPENSES

$29.00

HALF PRICE BOOKS

LIB MATERIALS

$207.14

HIPIOWA

WINK HEALTH INS

$1,523.43

H & S RADIATOR REPAIR

RADIATOR FOR ORANGE TRUCK

$1,102.70

IIW ENGINEERS & SURVEYORS

ENGINEERING FEES WATER MAIN

$9,096.70

INTERNAL REVENUE SERVICE

FED/FICA TAXES

$1,403.21

IOWA DEPARTMENT OF NATURAL RES.

ANNUAL PERMIT NUMB 6116

$135.00

IOWA LEAGUE OF CITIES

BUDGET WORKSHOP

$30.00

IA WATER POLLUTION CONTROL ASSOC

WATER OPERATOR CLASS

$30.00

IPERS

IPERS

$745.34

JO CNTY SOLID WASTE COMM

ASSESSMENT DUES

$644.62

LAINE DENNISON

DEPOSIT REFUND

$100.00

LOST NATION TELEPHONE CO.

TELEPHONE

$251.13

MERLE TANK

MILEAGE/LANDFILL MTG

$22.54

MIDLAND TIMES

PRINTING/PUBLISHING

$265.46

POSTMASTER

POSTAGE

$100.00

STEVE FEUSS AUTO

FD REPAIR/LABOR

$257.96

TLZ STOP

FUEL

$521.88

TREASURER, STATE OF IOWA

3RD QRT SALES TAX

$950.00

 

3RD QRT WITHHOLDING TAX

$639.00

TRUE NORTH

FD LIFE INS POLICIES

$421.80

US CELLULAR

CELL PHONE BILL

$87.65

WALMART

LIB SUPPLIES/MATERIALS

$274.98

WAPSI WASTE SERVICES, INC

GARBAGE CONTRACT

$2,350.15

WYOMING AUTO PARTS & SERVICE

SHOP SUPPLIES

$73.64

 

 

 

 

 

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TOTAL

$38,095.84

 

RECEIPTS:  General $12,778.42; Library $8,093.00; RUT $5,509.57; Employee Benefits $1,223.18; Emergency $146.64; LOST $4,004.92; Debt Service $442.33; Street Project $200.00; Water $5,470.94; Sewer $3,211.14; WWTF $6,902.29

 

     Marc Ruden from IIW Engineers explained the supplement to preliminary engineering report for the water system to the Council.

     Moved by Balichek seconded by  Bonny to approve the supplement to preliminary engineering report for the water system (well project) and to send it into the IDNR.  Roll Call Vote.  All Ayes.  Motion Carried.

     Discussion was held on whether to proceed with the design of the well project or to wait until we know if we will be receiving the CDBG Funds.  It was determined that the best plan of action would be to wait with the design until we hear about the grant.  If we don’t receive the grant this year we will apply again next year and/or look for other funding sources before proceeding with the project.

     Gary Hughes gave a brief description of the CDBG Application for the Well Project.  He suggested a special meeting on Oct 26th to hold a public hearing before we send the application in.

     Moved by Balichek seconded by Martin to hold a special meeting on Oct 26, 2010 at 7:00 pm to hold a public hearing to receive input from the community concerning a proposed application to the IDED for a CDBG and the City’s Community Development and Housing Needs Assessment.  Notice to be published in the Midland Times on Oct 15, 2010.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Martin to set Nov 9, 2010 as the date for a Public Hearing to provide the citizens an opportunity to comment concerning the “Status of Funded Activities”  for the water main project.  Notice to be published in the Midland Times on Oct 29, 2010.  All Ayes.  Motion Carried.

     Discussion was held on adding two ordinances to the current City Code.  A mowing height ordinance will be added as well as a “No Livestock” ordinance.

     Moved by Balichek seconded by Bonny to approve Nov 9, 2010 as the date for the public hearing for these two ordinances and for the first reading to be held.  All Ayes.  Motion Carried.

     The Council discussed the situation of the City needing a new ton truck.  The one we were looking at is not going to be heavy enough to support a blade, and we would also need to add a dump box to it.  The Council decided that this one would not work for us so we will not buy it.  No more money is to be put into the brown truck and we will continue to look for a used truck to replace the brown truck.  The Clerk will also notify the bond attorney that we may be purchasing a truck soon and see what needs to be done.

     Deputy Greg Graver reported 59 hours for the month of September.  He stated that the hours were down significantly this month because of a narcotics investigation and a school vandalism in Olin.  They spent 174 hours there in September and made two drug busts in the City while there and also one in Wyoming.

     Mayor Tank reported that the bid opening for the new scale will be next Tuesday night.  Tank also wanted to state that no glass should be thrown in the recycle bin.

     Mayor Tank stated that another hole has been discovered in the lagoon liner.  The guys still have the materials and will fix it themselves.

     City Clerk will be attending a budget workshop in Hiawatha on Nov 17th.

     Kathy Chase reported that the library windows have been completely installed and the new front has been completed.  Angie has received both positive and negative feed back about the new look.

    Marlene Flory from Junction for Opportunities stated that they are working on a program to help local residents obtain their GED.  Holiday in OJ will be held the second Saturday in December and will be at the Senior Center this year.  The sign that is at City Hall will be moved down to the fire station so they can use it too and hopefully it will be able to be seen easier from the street.

     Moved by Balichek seconded by Martin to approve Resolution 2010-21 Authorizing a Loan and Disbursement Agreement for $170,000 for the Water Main Project.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Martin to approve the Mayor and Clerk to sign the agreement for the SRF Loan.  Roll Call Vote.  All Ayes.  Motion Carried.

     Mayor Tank reported that they found a guy in Baldwin who could fix the pipe in the well house for $75-$100.  The guys will remove the pipe, take it to the guy and he will fix it within a couple of hours.

     The meter in the well house has a bad bearing that needs to be fixed.

     Moved by Bonny seconded by Balichek to approve Resolution 2010-20 Setting Rates for Nuisance Snow Shoveling.  The rate was set at $75 per hour billable in quarter hour segments with a minimum of one hour.  Roll Call Vote.  All Ayes.  Motion Carried.

     A small discussion was held on helping the Midland Comm School with snow removal in the front parking lot this winter.  It was stated that we would be willing to help pending more discussion and agreement for payment with the superintendent. 

     Discussion was held regarding the condition of the old school.  Nothing was decided at this time.

     Discussion was held regarding a letter and bill from Marv Vacek for a plugged sewer line. 

     Moved by Martin seconded by Balichek to pay the bill this time and send Vacek a letter stating that we will not pay another bill but instead we will jet for him if he notifies us of the problem.  All Ayes.  Motion Carried. 

     There are two trees in the City that need to be trimmed and one that is dead that needs to cut down.  The City received two bids for this work. 

     Moved by Martin seconded by Balichek to approve McNeill’s Tree Service’s bid for $500.  All Ayes.  Motion Carried.

     There was no public response.

     Moved by Balichek seconded by Martin to adjourn the meeting at 8:45 pm.

 

 

__________________________________________                                              ____________________________________

Merle Tank, Mayor                                                                                              Attest:  Stacia Hansen, City Clerk

    

These minutes are not official minutes until approved by the City Council.