REGULAR MEETING:  November 11, 2014.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library.  Mayor Shirley called roll at 7 pm.  Council present were Bonny, Chase, Krutzfeld and Klemme.  Thomsen was absent.  Staff present were Hansen, Wiese and Woodrum.  Visitors were Shaun Kukuzke-Dave Schmitt Construction, Denny Coon-Fire Chief, Shirley Jones, Midland Times, Merle Tank-Junction for Opportunities & Landfill, and Kristina Stevenson.

     THOMSEN ABSENT FOR ALL MOTIONS

     Moved  by Klemme seconded by Bonny to approve the agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

     Discussion was held on the bill from Steve Feuss Auto for work done on the Ford F350.  The printout of the battery life showed one battery had 76% life and the other showed 67%.  Steve replaced both batteries, the council thought they still had enough life.  It was also questioned whether other parts were actually needed or not.  Next time we will need to get bids or maybe just take our vehicles somewhere else.

     Moved by Krutzfeld seconded by Klemme to approve the consent agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

ACCO                         

CHEMICALS-WA                  

$224.65

AFLAC                        

AFLAC INS                

$351.48

AgVantage FS, INC            

TANK RENT                     

$70.00

 

DIESEL

$1,383.73

ALLIANT                      

STREET LIGHTS

$827.92

 

RUT

$75.23

 

SEWER

$96.20

 

WATER

$215.64

 

LIBRARY

$49.52

 

CITY HALL

$32.89

 

FIRE DEPT

$168.38

ALLIED WASTE SERVICES #897   

GARBAGE CONTRACT              

$2,481.60

SYNCB/AMAZON                 

LIB MATERIALS                 

$86.80

CHEM RIGHT LABS              

LAB TESTING                   

$101.00

COLLECTION SERVICE CENTER    

CHILD SUPPORT                 

$393.60

CONSUMER REPORTS             

LIB SUBSCRIPTION              

$26.00

COON'S CORNER                

SUPPLIES                      

$111.56

COOPORTUNITY HEALTH          

WOODRUM HEALTH INS (2 MO)     

$2,352.32

 

HANSEN HEALTH INS

$932.20

DAVE HOUSE                   

WA/SW DEP REFUND                 

$150.00

FRANCINE BAHNSEN             

LIB OPERATING EXPENSE         

$152.63

INTERNAL REVENUE SERVICE     

FED/FICA TAX                  

$1,547.15

IOWA LEAGUE OF CITIES        

BUDGET WORKSHOP               

$35.00

IOWA ONE CALL                

LOCATES                       

$18.10

IOWA WATER ENVRNMNT ASSOC    

ANNUAL WATER CONF             

$25.00

IPERS                        

IPERS                         

$1,142.91

JJJ ENTERPRISES, INC         

REPAIR WATER SHUTOFF          

$594.11

JACKSON COUNTY REGOINAL

PRE-EMPLOYMENT DRUG TEST

$122.00

JOHN DEERE FINANCIAL         

SUPPLIES                      

$32.96

JONES COUNTY SHERIFF         

1ST HALF SHERIFF CONTRACT     

$12,392.00

KEYSTONE LABORATORIES, INC   

WA TESTING                    

$224.50

LOST NATION TELEPHONE CO.    

CITY HALL

$123.78

 

LIBRARY

$47.41

 

FIRE DEPT

$59.58

 

SEWER

$29.29

 

WATER

$29.43

 

UPS WA SAMPLES

$10.68

MANATT'S INC.                

SIDEWALK REPAIR               

$559.20

MERLE TANK                   

MILEAGE-LANDFILL MTG          

$24.50

MIDLAND TIMES                

PRINTING & PUBLISHING         

$113.27

NATIONAL GEOGRAPHIC SOCIETY  

LIB SUBSCRIPTION              

$39.00

POSTMASTER                   

POSTAGE                       

$117.00

RELIABLE OFFICE SUPPLIES     

OFFICE SUPPLIES               

$178.22

SCHERRMAN'S IMPLEMENT INC    

FIRE DEPT                     

$120.55

STEVE FEUSS AUTO             

TRACTOR TIRES & CHAINS-CITY        

$795.00

 

FIRE TRUCK REPAIR/MAINT

$435.81

 

SHOP SUPPLIES

$66.99

 

FORD F350 REPAIRS

$1,718.51

TECH SOUP GLOBAL             

LIB-SOFTWARE                  

$96.00

TLZ STOP                     

FUEL-CITY                       

$225.76

TRUE NORTH                   

FIRE DEPT-LIFE INS            

$484.50

WALMART                      

LIB-MATERIALS                 

$1,357.08

WYOMING AUTO PARTS & SERVICE 

VEHICLE MAINT              

$172.69

PAYROLL CHECKS ON 10/10/2014  

 

$2,522.39

PAYROLL CHECKS ON 10/24/2014  

 

$2,763.21

   

------------

***** REPORT TOTAL *****     

 

$38,506.93

 

RECIEPTS:  General $25,782.05; Library $12,585.23; RUT $5,052.77; Employee Benefits $6,863.25; Emergency $448.70; LOST $3,204.34; Debt Service $6,181.58; Water $6,271.54; Sewer $3,200.88; WWTF $6,412.92

 

     Mayor Shirley opened a public hearing at 7:08 pm to receive input on a proposed housing grant from the IEDA.  Mayor Shirley read aloud the following:

Proposed Project Activities

 

Public Hearing

Oxford Junction Owner-Occupied Housing Rehabilitation Application

Tuesday, November 11th, 2014

 

 

1.  How the need for the proposed activity or project was identified.

 

The City of Oxford Junction has determined that housing rehabilitation funding assistance would be greatly beneficial in implementing its goal of maintaining a safe, livable, and affordable housing stock within the city.  The City's most recent Community Development and Housing Needs Assessment shows that the City places a great deal of emphasis on the areaís housing stock.

 

2.  How the proposed activity or project will be funded and the source of the funds.

 

The owner-occupied housing rehabilitation project will be funded with $232,494 in federal funds and $9,000 in local matching funds. 

 

3.  The date the Housing Fund application will be submitted.

 

The application will be submitted by December 8th, 2014 at 4:30 pm to the Iowa Economic Development Authority.

 

4.  Amount of federal funds to be requested.

 

The amount of federal funds to be requested is $232,494.

 

5. Estimated portion of federal funds that will benefit persons of low and moderate income.

 

One hundred percent of the funds will benefit households with incomes at or below 80 percent of the area's median income level.

 

6.  Where the proposed activity or project will be.

 

A target area for this program has been selected.  The target area can be seen on the map provided (available by handout).  This area was selected based on the overall age and condition of homes in the area.

 

7.  Plans to minimize displacement of persons and businesses as a result of funded activities

     or projects.

 

Due to the lead hazard reduction activities required as a part of this program, money has been budgeted to assist homeowners who may be temporarily relocated from their homes as part of the project.  The total amount budgeted for the overall program is $3,000, which includes a daily stipend, moving expenses, and storage of property.  The amount will be allocated as necessary for each rehabilitation project.

 

8.  Plans to assist persons actually displaced.

 

Those owner-occupants who are required to be temporarily relocated will be asked to find housing that is Lead Safe in which to be relocated until the rehabilitated home has passed clearance testing.  The City will pay up to five days of relocation expenses and reimburse the rest of the funds once the full amount of days out of the project home is known.  If the homeowner is to enter the home during a period of relocation activity, funds will not be awarded or reimbursed.

 

9.  The nature of the proposed activity or project.

 

This project will provide for the rehabilitation of six owner-occupied homes, and the
voluntary relocation of these participants in the cityís target area.  Home health and safety deficiencies will be eliminated, resulting in decent, safe, and affordable housing.  Rehabilitation activities include, but are not limited to, electrical, plumbing, mechanical, siding, roofing, windows, and lead hazard reduction.

 

Eligible households must meet the State of Iowa's Housing Fund income guidelines.  The home to be rehabilitated must be the occupant's principal residence and property insurance on the home is required.

 

Maximum federal dollars to be spent per home for rehabilitation costs is $24,999 plus $7,500 per house for lead hazard reduction.  The federal funds utilized for rehabilitation will be secured by five-year forgivable loans.

     There were no oral or written comments for or against, so Mayor Shirley closed the public hearing at 7:12 pm.

     Moved by Klemme seconded by Bonny to approve the Community Development and Housing Needs Assessment.  Roll Call Vote.  All Ayes.  Motion Carried.

     Shaun Kukuzke from Dave Schmitt Construction spoke with the council about different options for fixing the sewer pipe under 1st Ave S.  He reviewed the video and stated that a lot of things could have gotten worse in the last 3 years since the video was made.  He stated replacing the line completely is always the best option.  We can also have the pipe lined or just patch the bad spots. There are also numerous products that can be used as fill.  Shaun was going to get estimates together for a variety of options and have them ready for next monthís council meeting.

     Fire Chief Denny Coon stated the Halloween party went very well.  Everyone enjoyed the hayride and the firemen had fun scaring the kids. Hopefully they can do it again next year.  They had 2 fire calls last month.  A grain dryer fire and mutual aid for Olin school fan fire.  They also had a good turn-out for the feather party.  The ambulance is getting a lot of interest in the EMS classes.  If they get enough response they may have two classes.  One during the day and one in the evening.

     Maintenance superintendent Wiese stated the lagoons had been dumped before winter and they are just finishing up transferring.  They put 9 grass carp in the ponds and got rid of some muskrats.  Woodrum will have 30 days to take his written CDL test.   Nick Shirley is putting lights on the red dump truck and we need to put the plow on and then we will be ready for snow.

     Moved by Bonny seconded by Klemme to approve paying Nick for the lights that he purchased for the truck.  Roll Call Vote.  All Ayes.  Motion Carried.

     Woodrum put the flags up for Veteranís Day and replaced bulbs in the Christmas lights while Wiese has been off for medical issues.

     Merle Tank stated things are going very well with the new employees at the landfill.

     The City Clerk will attend a ECIA meeting in Dubuque on Nov 20th in Dubuque.  The topic will be ALICE training.

     Tank stated the JFO is planning the Christmas celebration for Dec 13th. 

     Hansen, Shirley, Chase and Klemme had their first meeting with Chad Sands from ECICOG regarding the ordinance codification.  Some of the changes discussed were limit number of dogs, take out pit bull and just say vicious dog, take out not spitting in town, do not ban outdoor wood stoves, mowing-take out by the 15th of month and just say 8Ē or lower, canít throw snow into city streets after itís been plowed, only get paid for meetings attended, take out charging out of city limits 125% of water because itís not being done anyway.  We will have another meeting on Nov 19th.

     The council discussed the fact that Thomsen has missed three meetings in a row because of a new job.  The mayor will talk to him and see if he will be at the next meeting or consider resigning from the council.

     Moved by Bonny seconded by Chase to send Thomsen  a written notice to request his presence at the next council meeting as provided by City Ordinance.  Roll Call Vote.  Bonny, Chase-Ayes.  Krutzfeld, Klemme-Nays.  Motion Failed.

     Mayor Shirley stated that he would speak to Thomsen and see what his plans were regarding the Council.

     The Council stated that they would like the clerk to go through the budget line by line and then present it to the Council instead of having a meeting with everyone to do this.  The clerk will call a meeting when things are put together.

     Moved by Bonny seconded by Chase to approve Resolution 2014-16 Liens for outstanding utility bills.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Krutzfeld seconded by Bonny to approve Resolution 2014-17 Extra Holiday Pay for employees with Hansen, Wiese at $125 and Woodrum, Wink at $25.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Klemme to approve renewing liquor license for the Legionnaire Ballroom.  Roll Call Vote.  All Ayes.  Motion Carried.

     The Council discussed the proposal from Utility Service Company regarding the water tower.  The proposal stated we could continue with limited service for the next 3 years at $2000 per year, after which time it would go back to the original cost.  The clerk will be checking with other companies to get some pricing information from them before the council makes a decision. 

     During public response Merle Tank stated that we paid Utility Service $90,000 to basically get a paint job and washout of the tower.

     Moved by Bonny seconded by Klemme to adjourn the meeting at 8:28 pm.

 

 

_______________________________                                             __________________________________-

Mike Shirley, Mayor                                                                       Attest:  Stacia Hansen, City Clerk

 

Theses minutes are not official minutes until approved by the City Council.