REGULAR MEETING:  November 12, 2013.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library.  Mayor Tank called roll at 7 pm.  Council present were Bonny, Chase, Klemme and Balichek.  Ewing was absent.  Staff present was Hansen and Wink.  Visitors were Gary Hughes-ECICOG, Shirley Jones-Midland Times, Denny Coon-Fire Chief, Nick Shirley, Mike Shirley, Matt Thomsen, and Kristina Stevenson.

EWING ABSENT FOR ALL MOTIONS    

     Moved by  Bonny seconded by Balichek to approve the agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve the consent agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

 

AFLAC                        

AFLAC INS              

$457.20

AG VANTAGE FS

TANK RENT & DIESEL

$1,110.65

ALLIANT                      

STREET LIGHTS

$883.70

 

RUT

$77.63

 

SEWER

$73.00

 

WATER

$244.49

 

LIBRARY

$64.25

 

CITY HALL

$33.38

 

FIRE DEPT

$184.15

ALLIED WASTE SERVICES #897   

GAGBAGE CONTRACT              

$2,409.00

BANKERS TRUST COMPANY        

CURB/GUTTER INTEREST          

$2,761.25

BICKNESE TREE SERVICE

TREE REMOVAL                  

$1,352.50

CHEM RIGHT LABS              

LAB TESTING                   

$132.00

CITY OF OXFRORD JUNCTION

PAUL LUCAS WA/SW DEPOSIT

$84.46

CITY OF WYOMING              

METERS                        

$200.00

CONSUMER REPORTS             

LIB SUBSCRIPTION              

$26.00

COON'S CORNER                

SUPPLIES                      

$119.31

DATA TECHNOLOGIES INC        

ANNUAL LICENSE/SUPPORT FEE    

$1,982.32

DAVE HOUSE                   

WA/SW DEPOSIT REFUND          

$100.00

EAGLE CHEMICAL AND SUPPLY    

LAGOON CHEMICALS              

$445.00

ECICOG                       

CDBG ADMIN FEE-WELL           

$2,719.50

F.L. KRAPFL, INC.            

PAY APP NO 1-WELL             

$21,766.92

FRANCINE BAHNSEN             

LIBRARY OPERATING EXPENSE     

$49.50

IIW ENGINEERS & SURVEYORS, PC

ENGINEERING FEES-WELL         

$5,658.75

INTERNAL REVENUE SERVICE     

FED/FICA TAX                  

$1,697.82

IOWA FINANCE AUTHORITY       

WWTF INTEREST PMNT            

$18,360.00

 

WA MAIN INTEREST PMNT

$2,100.00

IOWA LEAGUE OF CITIES        

BUDGET WORKSHOP               

$35.00

IOWA RURAL WATER ASSOCIATION

ANNUAL DUES

$200.00

IOWA WATER ENVRNMNT ASSOC    

ANNUAL WATER CONFERENCE       

$50.00

IPERS                        

IPERS                         

$1,089.89

J & R SUPPLY                 

SUPPLIES-WA                   

$185.00

JOHN DEERE FINANCIAL         

SUPPLIES                      

$110.72

JONES COUNTY SHERIFF         

1ST HALF 2013-2014            

$11,867.00

KATHRYN CHASE                

MILEAGE-DUB CONFERENCE        

$156.00

LADIES HOME JOURNAL          

LIB SUBSCRIPTION              

$9.99

LOST NATION TELEPHONE CO.    

CITY HALL

$118.41

 

LIBRARY

$43.38

 

FIRE DEPT

$49.34

 

SEWER

$28.67

MCNEILL TREE SERVICE         

TREE REMOVAL                  

$2,885.00

MENARDS-MARION               

SUPPLIES       

$94.59

MERLE TANK                   

MILEAGE-LANDFILL MTG          

$24.50

MIDLAND TIMES                

PUBLISHING                    

$268.16

NATIONAL GEOGRAPHIC SOCIETY  

LIB SUBSCRIPTION              

$39.00

P & K MIDWEST INC            

TRACTOR REPAIRS               

$1,481.52

PAUL J MCGONEGLE REPAIR      

2001 INT. FIRE TRUCK REPAIR   

$887.61

PAUL LUCAS                   

WA/SW DEP REFUND              

$15.54

PEERLESS SERVICE CO.         

PAY APP 1-WELL

$4,614.39

 

PAY APP 2-WELL                

$5,417.99

POSTMASTER                   

POSTAGE                       

$150.60

QUILL CORPORATION            

TONER                         

$159.96

RIVER VALLEY                 

LIB-LP FUEL                   

$632.25

ROTO-ROOTER SEWER-DRAIN SERV 

JETTING AT LAGOONS            

$660.00

SHAWVER WELL COMPANY, INC    

PAY APP 2-WELL                

$6,683.25

SHIMANEK, SHIMANEK, & BOWMAN 

LEGAL SERVICES                

$275.00

TERRY WINK                   

MILEAGE-MANCHESTER            

$58.15

TINA BURDA                   

LIBRARY MATERIALS             

$43.94

TLZ STOP                     

FUEL-CITY                     

$281.39

TRUE NORTH                   

LIFE INS-FIRE DEPT            

$467.40

US CELLULAR                  

CELL PHONE BILL               

$60.66

VISU-SEWER, INC              

MANHOLE REPAIR                

$3,729.60

WALMART                      

LIB MATERIALS                 

$258.56

WREGIE MEMORIAL LIBRARY      

PETTY CASH FUND               

$25.00

PAYROLL CHECKS ON 10/10/2013  

 

$2,381.69

PAYROLL CHECKS ON 10/25/2013  

 

$2,637.16

   

---------------

***** REPORT TOTAL *****     

 

$113,269.09

 

RECIEPTS:  General $24,163.79; Library $12,290.11; RUT $4,828.67; Employee Benefits $6,389.19; Emergency $403.68; LOST $2,988.45; Debt Service $5,632.45; Capital Projects $7,008.00; Water $7,225.26; Sewer $3,731.03; WWFT $6,889.36

 

     Mayor Tank opened a public hearing to consider the Status of Funded Activities (SOFA) associated with the Community Development Block Grant (CDBG) for the well project.  Gary Hughes from ECICOG read the accomplishments, expenditures and changes to date and also the remaining work to be done.  There were no written or oral objections so Mayor Tank closed the hearing.

     Moved by Balichek seconded by Chase to approve the Mayor signing an amendment request to extend time of performance and increase grant participation for the CDBG Program funded for the Well Project.  Roll Call Vote.  All Ayes.  Motion Carried.

     Discussion on Well #3 with the Fire Chief was held.  They DNR told Wink that they could sell bulk water as long as it was not for over 30 consecutive days.  If 30 consecutive days then there would need to be a 2 day waiting period and then could sell again.  Coon stated they had a committee that was going to take care of doing some insulation and such at the well house.  The fire dept. responded to 2 calls last month.  One dumpster fire and one house fire that was mutual aid with Wyoming.  He also stated that all the equipment from the grant for turnout gear had been ordered and invoices should start rolling in soon.

     Moved by Balichek seconded by Bonny to pay for a DOT physical for Wiese.  Roll Call Vote.  Bonny-Aye, Chase-Aye, Balichek-Aye, Klemme Abstain.  Motion Carried.

     Moved by Balichek seconded by Bonny to reimburse Wink for the DOT physical he just had.  Roll Call Vote.  All Ayes.  Motion Carried.

     The Council also would like to revise to the employee handbook to include that the City will pay for a DOT physical once every 2 years for the maintenance men.

     Tank reported that the transmission went out on the tele-handler machine at the landfill and it will cost $18,000 to fix.  They are currently looking for a different machine.

     Tank wanted to let the Council know that 1st Ave S street is sinking in 4 or 5 places and the need to get the sewer lined down there is a must.  Nothing can be done now until spring, but he wanted to let them known that there is a real need for it.

     The clerk will attend an ECICA meeting in Dubuque on November 21st.

     Klemme reported that Hazel Persels also resigned from the library board.  They would like to appoint Tina Burda to fill her spot.

     Moved by Balichek seconded by Bonny to approve appointing Burda to the library board.  Roll Call Vote.  All Ayes.  Motion Carried.

     Mayor Tank appointed Tina Burda to the Library Board.

     Junction for Opportunities is working on their plans for Holiday in OJ which will be held on Dec 14th.

     Mayor Tank explained to the Council that the pump for the new well is 208 volt and the old one is 230 volt.  Alliant will have to change the transformer to 208 V so that both pumps can be run.  This will cost the City between $600-$800.

     Moved by Balichek seconded by Bonny to approve Pay App No. 2 to Shawver Well Company for $6,683.25.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Chase to approve Change Order No. 1 from Shawver Well Company for $1,668.31.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Klemme to approve Letter of Completion for Contract A.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Chase seconded by Balichek to approve Pay App No. 2 to Peerless Service Company for $5,417.99.  Roll Call Vote.  All Ayes.  Motion Carried.

     Mayor Tank suggested to the Council that we take a different approach to dealing with the nuisance properties.  He would like to see that City condemn and acquire the property and then sell it to someone with the stipulation that they clean it up. 

     Moved by Chase seconded by Bonny to try to gain control of the properties and sell them.  Roll Call Vote.  All Ayes.  Motion Carried.

     Discussion was held and Nick Shirley will stay on as seasonal help again this year.  He will be on call only and only if one of the guys is gone or there is a huge snowfall.

     Moved by Balichek seconded by Klemme to approve Resolution 2013-12 Library Director Wages.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Bonny to approve Resolution 2013-13 Holiday Pay for Employees.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Klemme to approve liquor license for the Legionnaire Ballroom.  Roll Call Vote.  All Ayes.  Motion Carried.

     Mayor Tank attended a meeting for the new Jones County Hazard Mitigation Policy.  He encourages all Council members and anyone else who wants to fill out a survey.  For every survey filled out the County will receive $27.60 credit to use as their matching funds for the grant.

     During public response Kristina Stevenson expressed her concerns on why the Council is dragging their feet to line the sewer pipe under 1st Ave S.  She thinks this is very important and should be done as soon as possible.  It was discussed again but nothing can be done now until spring because it is too cold.

     Moved by Balichek seconded by Bonny to adjourn at 8:04 pm.

 

 

________________________________                           ________________________________

Merle Tank, Mayor                                                         Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.