REGULAR MEETING:  November 13, 2012.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library at 7:00 pm.  Mayor Tank called roll.  Council present were Bonny, Balichek, Chase and Klemme.  Ewing was absent.  Staff present was Hansen and Wink.  Visitors were Niclole Schueller-Allied Waste, Marc Ruden-IIW Engineers, Tom Engelken-Northway Well & Pump, Charli Wiese-Midland Times, and Sheriff Greg Graver.

     EWING ABSENT FOR ALL MOTIONS

     Moved by Bonny seconded by Balichek to approve the agenda.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Bonny to approve the consent agenda.  All Ayes.  Motion Carried.

 

ABC FIRE PROTECTION

FIRE EXTINGUISHER SERVICE-CITY

$290.00

 

FIRE EXTINGUISHER SERVICE-FIRE DEPT

$300.50

 

FIRE EXTINGUISHER SERVICE-AMBULANCE

$16.50

AFLAC                        

AFLAC INS               

$457.20

AgVantage FS, INC            

TANK RENT                     

$70.00

ALLIANT                      

STREET LIGHTS

$842.53

 

RUT

$64.09

 

SEWER

$65.64

 

WATER

$192.31

 

LIBRARY

$69.22

 

CITY HALL

$29.84

 

FIRE DEPT         

$135.45

ALLIED WASTE SERVICES #897   

GARBAGE CONTRACT              

$2,369.40

BAKER & TAYLOR               

LIB MATERIALS                 

$149.00

BANKERS TRUST COMPANY        

CURB & GUTTER FEES            

$200.00

BARD MATERIALS               

SIDEWALK-ASSEMBLY PARSANAGE   

$291.50

BARNHART CONSTRUCTION CO     

LIB ROOF                      

$4,219.05

CHEM RIGHT LABS              

LAB TESTING                   

$15.00

CITIZENS STATE BANK          

PRINCIPAL FIRE TRUCK          

$28,160.37

CITY OF OXFORD JUNCTION      

LUVERN CLARK WA/SW DEPOSIT       

$93.69

 

PAUL NELSON WA/SW DEPOSIT

$100.00

COON'S CORNER                

SUPPLIES                      

$73.87

DAKOTA SUPPLY GROUP          

SHIPPING                      

$6.98

DATA TECHNOLOGIES INC        

LICENSE & SUPPORT ANNUAL FEE  

$1,924.58

ECICOG                       

CDBG ADMIN FEE-WELL           

$122.50

FRANCINE BAHNSEN             

LIB OPERATING EXPENSE         

$32.63

INTERNAL REVENUE SERVICE     

FED/FICA TAXES                

$1,476.96

IOWA DEPT OF TRANSPORTATION  

CURB & GUTTER DOT BILL        

$265,056.28

IOWA FINANCE AUTHORITY       

WA MAIN INTEREST PAYMENT      

$2,235.00

 

WWTF INTEREST PAYMENT

$18,855.00

IOWA ONE CALL                

LOCATES                       

$3.60

IOWA RURAL WATER ASSOC

ANNUAL DUES

$200.00

IOWA WATER ENVRNMNT ASSOC    

CONFERENCE WINK/WIESE         

$60.00

IPERS                        

IPERS                         

$1,029.39

JOHN DEERE FINANCIAL         

WIESE CLOTH ALLOW             

$65.98

JONES CO.SOLID WASTE MANAG.  

LANDFILL ASSESSMENT           

$558.00

JONES COUNTY SHERIFF         

1ST HALF CONTRACT 2012-2013            

$12,142.00

MATHESON TRI-GAS, INC        

SHOP SUPPLIES                 

$52.14

LOST NATION TELEPHONE CO.    

CITY HALL

$117.41

 

SEWER

$28.20

 

FIRE DEPT

$48.40

 

LIBRARY

$43.63

LUVERN CLARK                 

LUVERN CLARK WA/SW REFUND        

$6.31

MERLE TANK                   

MILEAGE-LANDFILL MTG          

$24.50

MIDLAND TIMES                

PRINTING FEES                 

$194.06

NATIONAL GEOGRAPHIC SOCIETY  

LIB SUBSCRIPTION              

$15.95

OXFORD TOWNSHIP TRUSTEES     

CEMETERY DUES                 

$2,000.00

POSTMASTER                   

POSTAGE                       

$109.00

PUBLIC SAFETY CENTER, INC    

FIRE DEPT SUPPLIES            

$970.74

QUILL CORPORATION            

PAPER                         

$74.70

ROXANNA JAMES                

WA/SW DEPOSIT REFUND     

$100.00

SPEER FINANCIAL, INC         

CURB & GUTTER LEAGAL FEES     

$5,437.65

STACIA HANSEN                

MILEAGE-ANAMOSA  

$24.50

 

MILEAGE-WAVERLY

$130.50

STEVE FEUSS AUTO

FIRE DEPT REPAIRS

$147.97

TINA BURDA                   

LIB MATERIALS                 

$54.36

 

MILEAGE

$20.70

TLZ STOP                     

FUEL                          

$79.20

US CELLULAR                  

CELL PHONE BILL               

$89.25

WALMART                      

LIB MATERIALS                 

$162.09

PAYROLL CHECKS ON 10/11/2012  

 

$2,613.84

PAYROLL CHECKS ON 10/26/2012  

 

$2,460.86

 

 

---------------

 

TOTAL

$356,980.02

     

GENERAL                       

 

$23,643.42

LIBRARY                       

 

$5,952.35

ROAD USE TAX                  

 

$1,230.47

DEBT SERVICE                  

 

$28,160.37

2009 STREET PROJECT           

 

$272,953.43

2010 WELL PROJECT             

 

$122.50

WATER                         

 

$2,660.94

SEWER                         

 

$21,335.11

 

RECIEPTS:  General $25,460.32; Library $12,133.43; RUT $3,524.41; Employee Benefits $4,699.79; Emergency $421.15; LOST $3,189.73; Debt Service $11,713.50; Well Project $8,130.00; Water $7,033.08; Sewer $3,634.87; WWFT $7,333.44

 

     Nicole Schueller with Allied Waste presented the Council with the same rate schedule as last time stating that the price would not increase from our current rate of $10.77 until July 1, 2013.  There would be a 3% increase each year for 5 years after that.  The carts will be on display somewhere in town for approx. a month to let customers sign up for the size they need. 

     Moved by Balichek seconded by Klemme to approve the 5 year contract with Allied to get the cart service.  Roll Call Vote.  All Ayes.  Motion Carried.

     Marc Ruden from IIW Engineers has been researching some shallow well options for the City as opposed to the deep Jordan Aquifer option originally presented.  If we stayed in the exact same location as originally intended the shallow well construction cost only would be $65-$75 thousand as opposed to the $256,000 for the deep well.  This is construction only and doesn’t include anything else.  There would be an additional $10,000 in engineering fees to design this as well as any earth moving and piping, etc.  We would need to test Well #2 to make sure there are no nitrates or any other contaminants in the well because most likely with being this close together both wells would be contaminated if one was.  The Council was advised that if we stay with 51 ft from the current well that we should not pump out of both of them at the same time.  Tom Engelken from Northway recommended that we go farther apart than 51 ft if they are both in the same aquifer.  If we try to buy more property we could possibly jeopardize our grant.  We would also have to go through the process of getting a new environmental review, new permits and would have several other hoops to jump through.  The Mayor and engineer will do some more checking on what exactly would be involved in moving farther apart and we will discuss more at the next meeting.

     The fire department sent a report stating that they responded to 3 calls in from Oct 9-Nov 12.  A field fire, motorcycle crash and structure fire.  The roof work is complete and so is the furnace and pipe work.  They are just waiting for a bill from Soper to submit with the Connell Supply (roof) bill to the USDA.

     The maintenance department has been working on wiring in the orange truck and cleaning leaves out of the gutters.  They will be putting Christmas lights and decorations up this week also.

     The City clerk will attend the budget workshop in Cedar Rapids on November 29th.  The mayor and clerk will work on the budget and then present it to the Council.

     Merle Tank stated that the JFO is planning the Christmas celebration on December 8th at the Senior Center.

     The curb & gutter project is complete and we have received our bond money to pay the DOT and other bills associated with the project.

     Moved by Balichek seconded by Klemme to the amended contract with ECICOG for the CDBG Administrative Services to include ADA Provisions.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Bonny to approve renewing the liquor license for the Legionnaire Ballroom.  All Ayes.  Motion Carried.

     The Council reviewed the letter from the DNR about becoming a ‘”Tree City”.  The Council opted not to become a tree city.

     There was discussion on how many/how often the City would like to do house inspections.  The clerk will get some examples of resolutions from ECICOG and present them at the next meeting.

     Sheriff Graver told the Council that Wyoming has had a rash of cars broken into and things stolen out of them.  They only target cars that are not locked so please lock your car doors.  The City will also need to make a slight ordinance change regarding nuisance vehicles.

     Moved by Balichek seconded by Klemme to set December 11th for a public hearing on the ordinance change regarding nuisance vehicles.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Bonny to approve Resolution 2012-23 Holiday Pay for Employees as follows:  Terry Wink $125, Stacia Hansen $125, Charlie Wiese $75 and Celeste Wink $25.  Roll Call Vote.  Ayes: Chase, Bonny, Balichek.  Abstain:  Klemme.  Abesent:  Ewing.  Motion Carried.

     A short discussion was held on raising the water/sewer deposits from $100 to $150 or $200.  We will wait to see if we need to raise the water rates and do this all together.

     The guys stated that the Christmas lights are getting old and need to be replaced.  There is a lighting fund at the bank and Marlene Flory will see how much is in the account and we will discuss at next meeting.  They will use the old lights this year.

     There was no public response.

     Moved by Bonny seconded by Balichek to adjourn at 8:53 pm.

 

 

________________________________                           ____________________________________

Merle Tank, Mayor                                                         Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.