REGULAR MEETING, November 10, 2009.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library at 7:00 pm.  Mayor Tank called roll call.  Council present were Schewe, Dobling, Bonny, Martin and Balichek.  Staff present was Hansen and Wink.  Visitors were Chad Sands-ECICOG, Marlene Flory-Midland Times & Junction for Opportunities, Brian Eckhardt-Jones Co. Sheriff’s Dept and Kathy Chase.

     Moved by Bonny seconded by Balichek to approve the agenda.  All Ayes.  Motion Carried.

     Moved by Dobling seconded by Bonny to approve the consent agenda.  All Ayes.  Motion Carried.

 

ABDO-SPOTLIGHT-MAGIC

LIB MATERIALS

$210.54

AFLAC

AFLAC

$452.76

AgVantage FS, INC

TANK RENT/LAGOON REPAIRS

$98.05

ALLIANT

UTILITIES

$1,519.45

BAKER & TAYLOR

LIB MATERIALS

$370.33

CENEX CREDIT CARD

FUEL

$484.59

CHEM RIGHT LABS

LAB TESTING

$147.00

CHEMSEARCH

CHEMICALS

$726.15

CITY OF WYOMING

1/2 MILEAGE TO DES MOINES

$79.20

CLARK'S SAW CENTER

CHAIN SAW

$362.30

COLLECTION SERVICE CENTER

CHILD SUPPORT

$350.76

CONSUMER REPORTS

SUBSCRIPTION

$26.00

COON'S CORNER

SUPPLIES

$78.76

FARM PLAN

SUPPLIES

$122.77

GASSER TRUE VALUE

SUPPLIES

$19.48

GIRLS' LIFE

SUBSCRIPTION

$9.95

GOODTIMES

WATER DEPOSIT REFUND

$100.00

HOLIDAY INN

MOTEL IMFOA CONF

$168.00

IIW ENGINEERS

ENGINEERING FEES CURB&GUTTER

$3,600.00

IOWA FINANCE AUTHORITY

WWTF INTEREST PAYMENT

$20,297.00

IOWA LEAGUE OF CITIES

BUDGET WORKSHOP-HANSEN

$30.00

IOWA WATER POLLUTION

CONFERENCE-WINK

$30.00

IPERS

IPERS

$1,010.32

INTERNAL REVENUE SERVICE

FED/FICA TAXES

$1,951.13

JONES COUNTY SENIOR

SENIOR DINING DONATION

$400.00

LOST NATION TELEPHONE CO

TELEPHONE

$234.70

MEGA LIFE AND HEALTH INS

WINK DENTAL/VISION

$63.00

MERLE TANK

MILEAGE/LANDFILL MTG

$37.26

MIDLAND TIMES

PUBLISHING

$246.51

NATIONAL GEOGRAPHIC

SUBSCRIPTION

$24.00

ORIENTAL TRADING

SUPPLIES/LIBRARY

$88.88

OXFORD JCT VOL FIRE DEPT

FIRE EXTINGUISHER

$45.00

POSTMASTER

POSTAGE

$104.95

PUBLIC SAFETY CENTER INC

SUPPLIES-FIRE DEPT

$742.13

SHELLY BREEDEN

DEPOSIT REFUND

$100.00

STACIA HANSEN

MEAL/IMFOA CONFERENCE

$10.79

THE WEEK

SUBSCRIPTION

$39.00

TLZ STOP

FUEL

$414.67

TRUE NORTH

LIFE INS-FIRE DEPT

$430.00

US CELLULAR

CELL PHONE BILL

$101.21

UTILITY EQUIPMENT CO

PARTS

$194.99

WALMART

SUPPLIES

$51.83

WAPSI WASTE SERVICES

GARBAGE CONTRACT

$2,295.40

 

 

 

 

 

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TOTAL

$37,868.86

 

RECEIPTS:  General $23,765.08; Library $12,108.74; RUT $5,513.75; Emergency $434.87; LOST $3,577.72; Debt Service $1,246.15; Water $5,070.44; Sewer $2,913.96; WWTF $7,059.19

 

     Tank opened the public hearing for the Electric Franchise at 7:03 pm.  There were no questions or comments.  The hearing was closed at 7:04 pm.

     Moved by Balichek seconded by Bonny to approve the first reading of the Electric Franchise Ordinance.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to waive the second and third readings of the Electric Franchise.  Roll Call Vote.  All Ayes.  Motion Carried.

     Tank opened the public hearing for the CDBG Grant Application at 7:05 pm.

 

The following was read at the Oxford Junction City Council Meeting during scheduled Public Hearing concerning the City’s Community Development Block Grant (CDBG) application for federal funding assistance to assist with water distribution system improvements.

 

A.   How the need of the proposed activities was identified:

      In 2001, a Water Quality and Water System Analysis study was prepared for the city. The study identified several deficiencies in the system. Currently, the city’s water system is not looped and the dead ends in the system result in a lack of circulation and the residents of Oxford Junction suffer from poor quality drinking water. In addition, because a majority of the water lines are under 6”, many areas of the city suffer from substandard fire protection due to lack of fire flow. Also, the study identified excess leakage due to the growing age of the system.

 

B.  How the proposed activities will be funded and source of funds:

The total cost of the project, as been determined by the engineer, is $500,500. Of that total, $300,000 will be federal funds through the CDBG program. The remaining $200,500 will be funded by the IDNR State Revolving Fund (SRF) program to meet the local match requirement of the grant.

     

C.  The date the application will be submitted:

      The CDBG Program funding application will be submitted to the Iowa Department of Economic Development (IDED) for receipt by November 17, 2009.

     

D.  The requested amount of federal funds:

      From the CDBG Program, the total amount requested is $300,000, with $283,000 to be allocated for improvement costs and $17,000 to be allocated for contract administration. 

     

E.   The estimated portion of federal funds that will benefit persons of low to moderate income:

      Of 215 households surveyed community-wide in 2008, 64% of the residents (258) were determined to be low- to moderate-income. Therefore, proportionately, $192,000 of CDBG Program federal funding will benefit low- to moderate-income persons.

 

F.   Where the proposed activities will be conducted:

      Proposed activities will be conducted within the municipal limits of the City of Oxford Junction, Iowa.

 

G.  Plans to minimize the displacement of persons or businesses as a result of funded activities:

      There will be no displacement of persons or businesses as a result of funded activities.

 

H.  Plans to assist persons actually displaced:

      There will be no displacement of persons or businesses as a result of funded activities.

 

I.    The nature of the proposed activities:

      The proposed project is to improve the City’s water distribution system through increasing the size of existing mains and constructing new mains to loop the system along Main Street and 1st and 2nd Avenues. In addition, inadequate fire hydrants will be replaced.

 

After this was read, Chad Sands asked if there were any questions or comments concerning the CDBG Grant Application.  There were no questions or comments.

    Tank closed the public hearing at 7:10 pm.

     Moved by Balichek seconded by Bonny to approve the Community Development and Housing Needs Assessment form for the CDBG Grant Application.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve the mayor signing the cover page, Federal Assurance page, Disclosure Report and the Minority Impact Statement page of the CDBG Grant Application.  Roll Call Vote.  All Ayes.  Motion Carried. 

     Jones County Deputy Brian Eckhardt reported 69 hours in Oxford Junction in October.  Wink informed him that the City truck had gas siphoned out as well as some other vehicles around town.  The department will be on the lookout for the perpetrator.

     Maintenance Superintendent Wink reported that the City of Olin purchased a vacuum truck to pump out the sand and debris from the manholes and the lagoons for $5000.  They would like four other towns to go together with them in an agreement like we have with the jetter.  Each town would then pay $1000 and would split any repair costs.  As of right now it sounds like Lowden and Wheatland have agreed to it and Wyoming is still thinking about it.  Lost Nation is not interested.

     Moved by Martin seconded by Bonny to approve giving Olin $1000 to share the truck with them.  All Ayes.  Motion Carried.

     Wink also asked the Council if they would pay for tetanus and hepatitis shots for him and Ihrig.  The Council would like to know how other cities handle this situation before they make a decision.

     Wink also will work on Christmas lights this week and have the City truck looked at by Steve Feuss or Lasack Bros.

     Mayor Tank reported that the landfill meeting was usual business.  He and the maint. guys finished patching all the holes in the lagoon liner.  Tank attended the DOT mtg  and commented that he was disappointed in Council attendance at the meeting.

     The City Clerk informed the Council that the budget workshop scheduled for West Branch had been changed to Iowa City.  Janon from Data Tech will also be helping with the budget again this year.  A formal dog complaint was filed in the clerk’s office.  Council said to turn it over to the Sheriff’s Dept.

     Dobling reported that the library attendance is still up and that the Jones County funding increased this year, but Enrich Iowa funding decreased.  The bank has agreed to increase the rent they are paying by $50/month.  The bid for the remaining upstairs windows went up since the grant was written but the Jones County Supervisors agreed to up the grant to cover the costs.

     Marlene Flory reported that the Junction for Opportunities has decided to change their meetings to the first Thursday of the month instead of Sunday.  The Extension Service was at the last meeting with some grant opportunities that the JFO will look into.  They will be having a 50/50 raffle at the PATS Trivia night on Nov 14th.

     At the meeting with the DOT on the 5th it was discovered that additional paperwork is required for the use of the STP Grant the City was awarded because these are Federal funds.  An additional meeting with the DOT will be held to decide how to proceed with the project.  It could potentially set back the entire Hwy project or make the City’s project a separate project from the DOT’s project.  This meeting will be Nov 23rd or 24th.

     Moved by Bonny seconded by Balichek to approve the liquor license renewal for the Legionnaire Ballroom.  All Ayes.  Motion Carried.

     Discussion was held on the house at 110 Randolph St.  The maintenance guys will finish cleaning it up outside and the bill will be assessed to the property.  After that the next step of inspecting will start.

     Moved by Balichek seconded by Bonny to adjourn the meeting at 8:02 pm.      

 

 

 

 

__________________________________                            ______________________________

Merle Tank, Mayor                                                                  Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.