REGULAR MEETING:  May 14, 2013.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library.   Mayor Tank called roll at 7:00 pm.  Council present was Bonny, Chase, and Ewing.  Klemme and Balichek were absent.  Staff present was Hansen and Wink.  Visitors were Marc Ruden-IIW Engineers, Gary Hughes-ECICOG, and Marlene Flory-Midland Times & JFO.

     Moved by Bonny seconded by Ewing to approve the agenda.  Ayes: Bonny, Chase, Ewing.  Absent: Balichek, Klemme.  Motion Carried.

     Moved by Bonny seconded by Ewing to approve the consent agenda.  Ayes: Bonny, Chase, Ewing.  Absent: Balichek, Klemme.  Motion Carried.

 

ABC FIRE PROTECTION, INC     

FIRE EXTINGUISHERS-FIRE DEPT  

$160.00

ACCO                         

HAND TRANSFER PUMP            

$122.95

AFLAC                        

AFLAC INS                 

$429.54

AgVantage FS, INC            

DIESEL   & SUPPLIES                     

$1,245.11

ALLEN E WILLMAN PROCESS SRVCE

LEGAL SERVICES                

$150.00

ALLIANT                      

STREET LIGHTS

$867.84

 

RUT

$76.19

 

SEWER

$220.07

 

WATER

$421.75

 

LIBRARY

$92.37

 

CITY HALL

$34.42

 

FIRE DEPT

$148.81

ALLIED WASTE SERVICES #897   

GARBAGE CONTRACT              

$2,369.40

BAKER & TAYLOR               

LIBRARY MATERIALS             

$9.29

BANKERS TRUST COMPANY        

PRINCIPAL CURB/GUTTER         

$40,000.00

 

INTEREST-CURB/GUTTER

$3,069.79

 

BOND SERVICE FEE/CURB/GUTTER

$350.00

CHEM RIGHT LABS              

WATER

$15.00

 

SEWER

$242.00

CITY OF LOST NATION          

JETTER ANNUAL PAYMENT         

$496.00

CITY OF OXFORD JUNCTION      

DEPOSIT REF-H PALMER          

$100.00

 

DEPOSIT REF-T WALTER

$100.00

 

POSTAGE                       

$6.11

COON'S CORNER                

SUPPLIES                      

$66.30

DOBLING INSURANCE            

CITY INSURANCE                

$27,202.00

ECICOG                       

CDBG ADMIN FEE-WELL           

$392.00

1ST AVE PLANTS

FLOWERS

$21.00

FRANCINE BAHNSEN             

LIBRARY EXPENSES              

$79.75

HIPIOWA                      

WINK HEALTH INS               

$1,973.61

IIW ENGINEERS & SURVEYORS, PC

ENGINEERING-WELL              

$3,000.00

INTERNAL REVENUE SERVICE     

FED/FICA TAXES                

$1,629.19

IOWA FINANCE AUTHORITY       

PRINCIPAL-WWTF                

$33,000.00

 

INTEREST-WWTF

$18,855.00

 

BOND SERVICE FEE-WWTF

$3,142.50

 

PRINCIPAL -WA MAINS

$9,000.00

 

INTEREST-WA MAINS

$2,235.00

 

BOND SERVICE FEE-WA MAINS

$372.50

IPERS                        

IPERS                         

$956.18

J & R SUPPLY                 

WATER SUPPLIES                

$160.70

JOHN DEERE FINANCIAL

SUPPLIES                      

$101.97

LOST NATION TELEPHONE CO.    

CITY HALL

$119.04

 

LIBRARY

$43.08

 

FIRE DEPT

$48.14

 

SEWER

$28.07

MERLE TANK                   

MILEAGE                       

$24.50

MIDLAND TIMES                

PUBLISHING                    

$254.86

POSTMASTER                   

POSTAGE                       

$145.00

RADIO COMMUNICATIONS SYSTEMS 

SIREN REPAIR                  

$455.00

SHIMANEK, SHIMANEK, & BOWMAN 

LEGAL FEES                    

$405.19

SOPER PLUMBING & HEATING     

LIBRARY EXPENSES              

$1,149.61

STACIA HANSEN                

MILEAGE-WA SAMPLE             

$21.00

STEVE FEUSS AUTO             

PARTS & REPAIRS-RED TRUCK     

$185.50

 

FIRE DEPT

$32.20

TLZ STOP                     

FUEL-PICKUP                   

$543.21

US CELLULAR                  

CELL PHONE BILL               

$56.00

VISA                         

DEFENSE SPRAY                 

$53.19

WALMART                      

LIBRARY EXPENSES              

$39.89

 

CITY

$52.09

WYOMING AUTO PARTS & SERVICE 

PARTS                         

$10.93

PAYROLL CHECKS ON  4/12/2013  

 

$2,408.20

PAYROLL CHECKS ON  4/26/2013  

 

$2,047.14

   

--------------

***** REPORT TOTAL *****     

 

$161,036.18

 

RECEIPTS:  General $28,661.53; Library $502.56; RUT $3,196.85; Employee Benefits $5,101.71; Emergency $457.16; LOST $2.906.56; Debt Service $12,715.25; Capital Projects $3,103.00; Water $7,017.70; Sewer $3,740.01; WWTF $7,099.52

 

     Mayor Tank opened a Public Hearing at 7:03 pm to receive input from the general public concerning the FY 2012-2013 Budget Amendment.  There were no oral or written objections or comments.  Mayor Tank closed the hearing at 7:05 pm.

     Moved by Bonny seconded by Chase to approve Resolution 2013-4 FY 2012-2013 Budget Amendment.  Roll Call Vote.   Ayes:   Bonny, Chase, Ewing.  Absent:  Balichek, Klemme.  Motion Carried.

     Mayor Tank opened a Public Hearing at 7:07 pm to receive input from the general public concerning the new well construction plans and specs. contract A.  There were no oral or written objections or comments.  Mayor Tank closed the hearing at 7:08 pm.

     Moved by Bonny seconded by Chase to approve setting the public hearing and bid award date for contracts B Waterworks Building Modification and C Well Pump for June 11th at 7:00 pm.  The bid due date will be June 6th at 2:00 pm and bids will be opened at 2:15 pm.  Ayes:   Bonny, Chase, Ewing.  Absent:  Balichek, Klemme.  Motion Carried.

     Marc Ruden went over the bids for the new well construction with the Council.  We received three bids:  Shawver Well Co. was low bidder at $102,386 with alternate abandonment of well #3 of $11,450; Nothway Well & Pump was second low at $114,505.25 with the alternate of $11,500; and Cahoy Pump Service came in with a bid of $119,916.80 and an alternate of $14,753.  IIW’s estimate for the project was $118,000 which means Shawver’s bid is 13% below the engineers estimate.

     Moved by Bonny seconded by Chase to approve Shawver Well Company’s base bid of $102,386 w/out the alternate at this time.  Roll Call Vote.   Ayes:   Bonny, Chase, Ewing.  Absent:  Balichek, Klemme.  Motion Carried.

     Moved by Bonny seconded by Chase to authorize the mayor to request an extension of the City’s CDBG program funding for the well project.  Roll Call Vote.  Ayes:   Bonny, Chase, Ewing.  Absent:  Balichek, Klemme.  Motion Carried.

     The fire department sent their report with 3 calls last month.  Two car accidents and one fire in Massillon Township.  Their Freightliner is currently out of commission with transmission problems.  They have come to an agreement with Tom Zaruba about the addition of his building.

     Wink reported that they are still doing City Wide Clean Up.  He told the Council he would like to discontinue his dental/vision insurance which will save the City $45/quarter. 

     Tank reported that the landfill had a record month because of FEMA tear downs in Monticello.  They awarded Midwest Recycling in Walford, IA the contract for electronics for a minimum of 3 years.

     Mayor Tank reported that Wink’s annual review had been performed and he and the other 2 council members involved decided to wait on giving a raise.

     Moved by Bonny seconded by Chase to approve the bid from Manattes in Maquoketa for sidewalk concrete at $88.20/yrd. Ayes:   Bonny, Chase, Ewing.  Absent:  Balichek, Klemme.  Motion Carried.

     City clerk presented the council with a complaint form she had received from a resident about his neighbors dogs and garbage blowing into his yard.  The Mayor will go and talk to the neighbor.

     The clerk also presented the Council with a handout for small city workshops.  The closest one is in Palo on June13th.  The Mayor would like to attend but would like a council person to accompany him.  Chase is thinking about it.

     Marlene Flory reported the Junction for Opportunities had a good day on May 11th for garage sale day.  They still have not received any applicants for the scholarship. 

     Moved by Ewing seconded by Bonny to approve the second reading of the Code of Ordinance Amendment Title VI Chapter 5 Utility Billing Charges.   Roll Call Vote.  Ayes:   Bonny, Chase, Ewing.  Absent:  Balichek, Klemme.  Motion Carried.

     Moved by Bonny seconded by Ewing to waive the third reading of the above said ordinance amendment.  Roll Call Vote.  Ayes:   Bonny, Chase, Ewing.  Absent:  Balichek, Klemme.  Motion Carried.

     Moved by Bonny seconded by Ewing to adopt and approve the above said ordinance amendment.  Roll Call Vote.  Ayes:   Bonny, Chase, Ewing.  Absent:  Balichek, Klemme.  Motion Carried.

 

Title VI Physical Environment

Chapter 5 Utilities-Billing Charges

Ordinance Amendment

 

 

The following amendment repeals the current rates of water & sewer deposits, water rates and sewer rent and establishes the new rates as follows:

 

 

6-5-7           CUSTOMER GUARANTEE DEPOSITS.  Customer deposits shall be required of all customers who are tenants or owners. Such deposit shall be $75.00 for water service and $75.00 for sewer service. Deposit is to be made on each inhabited property or meter either by owner or tenant. After final bill is paid in full, the deposit shall then be returned. An occurrence or recurrence of a bad payment record may be the occasion for the City Clerk to require a new or larger deposit for the continuation of service.

                                                                                                    (Code of Iowa, Sec. 384.84(1))

 

6-5-8           WATER RATES. 

 

           1.      Water shall be furnished at the following monthly rates per property serviced within the City limits: 

                                                                                                    (Code of Iowa, Sec. 384.84(1))

 

                            The first 500 gallons at $15.00  per month

                            All over 500 gallons at $3.15 per 1,000 gallons.

 

                            The minimum charge shall be $15.00 per household or business building per billing month.

                            These rates will be reviewed by the City Council on an annual basis.

 

           2.      Water service shall be provided to any customer located outside the corporate limits of the City which the City has agreed to serve at rates one hundred twenty five percent (125%) of the rates provided for in this Chapter. No such customer shall be served unless the customer shall have signed a service contract agreeing to be bound by the ordinance, rules and regulations applying to water service.

 

           3.      A surcharge of $3.00 will be added to each and every water bill, including, but not limited to residential, business, church, organizations, residences where owners leave for an extended period. The money accumulated through this surcharge will be used to help pay for water main, water well or other water projects that can not be paid through annual budget expenditures. The money collected through this surcharge will accumulate through a savings account or certificate of deposit.

 

6-5-10        RATE OF SEWER RENT AND MANNER OF PAYMENT. These rates shall be reviewed by the City Council on an annual basis. Each customer shall pay sewer service charges for the use of and for the service supplied by the municipal sanitary sewer system based upon the amount of water consumed as follows:

 

         1.      First 0-500 gallons is $9.31 per month. 

 

            2.    All usage over 500 gallons per month will be billed at 70% of net water usage.

 

            3.     In addition, $30.00 per month will be billed for the WWTF (Waste Water Treatment Facility).

 

The rent shall be paid with the water bill at the same time as payment of the water bill is due and under the same condition as to penalty for late payment, at the office of the City Clerk, beginning with the next payment after the enactment of this Ordinance, or, if connection has not been made, after the connection to the sewer system is made. (Code of Iowa, Sec. 384.84(1))

 

All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed.

                            

If any section, provision, or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision, or part thereof not adjudged invalid or unconstitutional.

 

This ordinance shall be in effect from and after its final passage, approval, and posting as provided by law.

 

     At the last Mayors meeting they discussed Martelle buying into the 28E Agreement for the Jetter.  It will be voted on by the Council of Martelle and then we will receive something in writing.

     Moved by Chase seconded by Bonny to approve Resolution 2013-5 Water Quality Report 2012.  Roll Call Vote.  Ayes:   Bonny, Chase, Ewing.  Absent:  Balichek, Klemme.  Motion Carried.

     Moved by Bonny seconded by Chase to approve renewing the liquor licenses for Coon’s Corner and TLZ Stop.  Ayes:   Bonny, Chase, Ewing.  Absent:  Balichek, Klemme.  Motion Carried.

     Moved by Bonny seconded by Ewing to approve Resolution 2013-6 Tax Compliance Procedures Relating to Tax-Exempt Bonds.  Roll Call Vote.  Ayes:   Bonny, Chase, Ewing.  Absent:  Balichek, Klemme.  Motion Carried.

     Discussion was held on putting more handicap parking spaces in front of the Senior Center.  The Council will take a look and think about it and discuss again at the next meeting.

     Moved by Bonny seconded by Ewing to adjourn at 7:53 pm.

 

 

_______________________________                             ________________________________

Merle Tank, Mayor                                                         Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.