REGULAR MEETING, May 11, 2010.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library at 7:00 pm.  Mayor Tank called roll call.  Council present were Bonny, Martin, Chase, Ewing and Balichek.  Staff present was Hansen and Wink.  Visitors were Gary Hughes-ECICOG, Mark Jobgen-IIW Engineers, Marlene Flory-Midland Times & JFO, Andy Bowers-Jones County Sheriff’s Dept. and Dee Ewing.

     Moved by Bonny seconded by Balichek to approve the agenda.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve the consent agenda.  All Ayes.  Motion Carried.

 

A & A CONSTRUCTION

LIB WINDOWS

$4,600.00

AFLAC

AFLAC INS

$452.76

ALLIANT

LIBRARY

$63.05

 

FIRE DEPT

$164.50

 

WATER

$386.08

 

SEWER

$119.46

 

CITY HALL

$44.04

 

RUT

$75.95

 

STREET LIGHTS

$875.04

AMBER & BENJAMIN PREWITT

WA/SW DEPOSIT

$100.00

BAKER & TAYLOR

LIB MATERIALS

$415.45

BETTER HOMES & GARDENS

LIB MATERIAL

$20.00

MEGA LIFE AND HEALTH INS CO

WINK INS

$63.00

CHEM RIGHT LABS

LAB TESTING

$105.00

CHEMSEARCH

CHEMICALS

$1,028.58

CITY OF OLIN

WATER SUPPLIES

$79.80

CITY OF OXFORD JUNCTION

POSTAGE/CASH BOX

$3.66

 

WA/SW DEPOSIT-D HURT

$100.00

COLLECTION SERVICE CENTER

CHILD SUPPORT

$350.76

CROP PRODUCTION SERVICES

WEED KILLER

$14.83

DEPT. OF NATURAL RESOURCES

WINK TEST/OPERATOR CERT.

$90.00

FRANCINE BAHNSEN

LIB OPERATING EXPENSE

$18.10

GREEN VALLEY AG & TURF

MOWER BLADES/FILTER

$27.75

HOLIDAY INN AIRPORT

MOTEL/SPRING IMFOA CONF

$174.72

IIW ENGINEERS & SURVEYORS

CURB/GUTTER ENGINEERING FEES

$6,686.75

 

WATER MAIN ENGINEERING FEES

$1,250.00

INTERNAL REVENUE SERVICE

FED/FICA TAXES

$1,897.69

IOWA FINANCE AUTHORITY

WWTF LOAN PAYMENT

$55,486.83

IPERS

IPERS

$973.78

J & R SUPPLY

SUPPLIES

$437.75

JONES COUNTY AUDITOR

ELECTION EXPENSES

$1,242.48

LOST NATION TELEPHONE CO.

TELEPHONE

$246.75

LOWDEN PLUMBING & HEATING CO

SUPPLIES

$2.85

MERLE TANK

MILEAGE

$68.54

MIDLAND TIMES

MINUTES/BUDGET AMENDMENT

$241.54

POSTMASTER

POSTAGE

$243.08

SANDRY FIRE SUPPLY

SUPPLIES/FIRE DEPT

$147.94

SHIMANEK, SHIMANEK, & BOWMAN

LEGAL FEES

$77.00

STEVE FEUSS

REIMBURSE FUEL/FIRE DEPT

$49.50

STEVE FEUSS AUTO

FILTERS

$35.62

STACIA HANSEN

MILEAGE

$209.30

TLZ STOP

FUEL-FIRE DEPT

$136.67

 

FUEL-CITY

$466.94

 

FOOD WATER LEAKS

$47.04

US CELLULAR

CELL PHONE BILL/PHONE CASE

$121.33

WAL MART

LIB MATERIALS

$205.26

WAPSI WASTE SERVICES, INC

GARBAGE CONTRACT

$2,361.10

WENDLING QUARRIES

ROCK

$559.73

WYOMING AUTO PARTS & SERVICE

SHOP SUPPLIES

$133.08

 

 

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TOTAL

$82,701.08

 

RECEIPTS:  General $40,177.65; Library $5,500.00; RUT $3,975.64; Emergency $564.07; LOST $2,863.28; Debt Service $1,616.39; Water $4,875.98; Sewer $2,679.83; WWTF $6,945.16

 

Mayor Tank opened the public hearing for the FY 2010 Budget Amendment at 7:03 pm.  There was no public comment.  Mayor Tank closed the hearing at 7:04 pm. 

     Moved by Balichek seconded by Martin to approve Resolution 2010-6  FY 2010 Budget Amendment.  Roll Call Vote.  All Ayes.  Motion Carried.

     Mayor Tank opened the public hearing for the SRF Loan Application/Environmental Impact at 7:05 pm.  Mayor Tank read the summary page of the Environmental Information Document (EID).  There was no other comment.  Mayor Tank closed the public hearing at 7:08 pm.

     Moved by Bonny seconded by Balichek to approve and sign the EID.  Roll Call Vote.  All Ayes.  Motion Carried.

     Mayor Tank opened a public comment session for the Jones County Hazard Mitigation Plan at 7:10 pm.  There were no comments made.  Mayor Tank closed the comment session at 7:11 pm.

     Moved by Balichek seconded by Martin to approve Resolution 2010-7 Jones County Hazard Mitigation Plan.  Roll Call Vote.  All Ayes.  Motion Carried.

     Gary Hughes from ECICOG gave the Council an overview of what is going on with the water main project.  He is waiting for the Historic Component through the State so he can finish his environmental review.  Until this process is complete we cannot get the funds or proceed with the project. 

     Mark Jobgen with IIW Engineers gave the Council an update on the Plan of Action regarding well #3.  Hopefully this will be completed the last week in May.  Jobgen also stated that the DOT is planning a November bid letting for the 1st Ave/Main Street/curb & gutter project with a spring of 2011 construction start date.  We will be doing a June letting for the water main project if all goes well.

     Jones County Deputy Andy Bowers reported 81 hours for the month of April.  He also briefly discussed issues at the school in the morning hours with the Council.

     Moved by Chase seconded by Bonny to approve the service agreement between the City and ECICOG for the administration of the Community Development Block Grant (CDBG).  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve an invoice in the amount of $1225 from ECICOG for project administration.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Martin to approve the City Clerk and Mayor Pro Tem to be the Alternate Signatories and Sign the Signature Authorization form.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Chase to approve the Equal Opportunity Form, Excessive Force Form, Residential Anti-displacement and Relocation Assistance Policy, Affirmative Fair Housing form, Procurement form and Code of Conduct form.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Martin upon the receipt of the historical clearance the Mayor would be authorized to sign the Finding of No Significant Impact statement and publish notice in the paper for public comment.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Bonny to approve the amendment to the contract with IIW to include Federal Provisions as attached.  All Ayes.  Motion Carried.

     An annual review was performed by the Mayor for Maintenance Superintendent Wink.  He passed his wastewater test so he is entitled to an automatic 50 cent raise.

     Moved by Ewing seconded by Balichek to give Wink an additional 25 cent raise in addition to the automatic 50 cent raise as a result of his performance review.  Roll Call Vote.  All Ayes.  Motion Carried.

     City Wide Clean Up will be June 14 & 15.  There will be a fee schedule and items must be paid for before they will be picked up.

     Moved by Bonny seconded by Balichek NOT to increase Ihrig’s hours at this time.  All Ayes.  Motion Carried.

     Mayor Tank reported that the landfill is discussing how to save money and is changing the work schedules around.

     Moved by Bonny seconded by Balichek to get more information on prices for City shirts before any decision is made.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Martin to approve Bard Concrete as the supplier for cement for the sidewalk program.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve that the City pays for registration fees for any meetings and seminars that Mayor and Council attends.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Martin to approve City Clerk attend SFR Training in Monticello on June 16th.  All Ayes.  Motion Carried.

     Discussion was held on a home to be built on poles on 1st Ave S.  It was decided that the owner must submit a building permit and abide by the ordinance for cement foundation.

     Moved by Bonny seconded by Balichek to charge $75/hr for nuisance mowing with a $75 minimum and per hour fees charged at 15 minute increments.  All Ayes.  Motion Carried.

     Kathy Chase reported that the library is getting ready for the Summer Reading Program.  They are getting a new printer from donated money from Donna Schewe’s mother’s memorial fund.

     Marlene Flory from JFO reported that they are working on welcome to town packets.  City clerk would pass these out when new water deposits are made.  Community garden will be planted this Saturday.  The Betterment Committee has disbanded.

     Moved by Bonny seconded by Balichek to approve renewing liquor license for Coon’s Corner.  All Ayes.  Motion Carried.

     Moved by  Bonny seconded by Balichek to approve cigarette permits for Coon’s Corner and TLZ Stop.  All Ayes.  Motion Carried. 

     Discussion was held regarding the condition of the old school building.  Matt and Nick will look at it and see what needs to be repaired so we can send the owner a letter.

     There was no public response.

     Moved by Bonny seconded by Balichek to adjourn the meeting at 9:00 pm.  All Ayes.  Motion Carried.

 

 

 

_________________________________                   _________________________________

Merle Tank, Mayor                                                                              Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.