REGULAR MEETING, March 10, 2009.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library at 7:00 pm.  Mayor Tank called roll call.  Council members present were Bonny, Dobling, Schewe and Balichek.  Martin entered at 7:08 pm.  Staff present was Hansen and Wink.  Visitors were Marlene Flory-Midland Times and Junction for Opportunities, Mark Jobgen-IIW Engineers, Jacki Luckstead-Summer Discovery Camp, Dale Barnes-Jones County Sheriff’s Dept., Grover Quinn, Sharyn Jensen and Xera Tubbs. 

     Moved by Bonny seconded by Balichek to approve the agenda.  All Ayes.  Martin Absent.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve the consent agenda.  Ally Ayes.  Martin Absent.  Motion Carried.

 

ALLIANT

UTILITIES

 $  1,913.39

AFLAC

AFLAC INS

 $     164.96

BAKER & TAYLOR

LIB MATERIALS

 $     485.80

CENEX CREDIT CARD

FUEL

 $     297.74

CHEM RIGHT LABS

LAB TESTING

 $      30.00

COLLECTION SERVICE CENTER

CHILD SUPPORT

 $     350.76

COON'S CORNER

SUPPLIES

 $      83.08

DAVE HENDERSHOT

REFUND ON CREDIT BALANCE

 $     558.00

FARM PLAN

SUPPLIES

 $      25.77

GASSER TRUE VALUE

SUPPLIES

 $      50.97

IAMU

DUES

 $     381.26

IPERS

IPERS

 $     606.27

INTERNAL REVENUE SERVICE

FED/FICA TAXES

 $  1,417.71

J & R SUPPLY

SUPPLIES

 $      41.92

JJJ ENTERPRISES, INC

THAWED WATER LINE

 $     730.00

JONES COUNTY CLERK OF COURT

COURT COSTS

 $      50.00

KIRKWOOD COMM COLLEGE

EMS CODE ONE CONFERENCE

 $     155.00

LOST NATION TELEPHONE CO.

UTILITIES

 $     231.69

MERLE TANK

MILEAGE

 $      22.54

MIDLAND TIMES

PRINTING FEES

 $     217.67

MSA PROFESSIONAL SERVICES

LAGOON ROAD

 $     407.00

OJ SUNDRIES

SUPPLIES

 $      46.56

POSTMASTER

POSTAGE

 $     123.00

PUBLIC SAFETY CENTER, INC

FIRE GLOVES

 $     715.56

RIVER VALLEY

LIBRARY

 $      94.62

SHIMANEK, SHIMANEK, & BOWMAN

LEGAL SERVICES

 $      55.00

SOPER PLUMBING & HEATING

FURNANCE & INTALLATION-LIBRARY

 $  2,254.32

STAPLES CREDIT PLAN

OFFICE SUPPLIES

 $      36.16

STEVE FEUSS AUTO

PARTS-FIRE DEPT

 $      29.30

THE FAMILY HANDYMAN

LIB MATERIALS

 $      24.98

TLZ STOP

MEAL-WATER LEAK

 $        4.40

UPSTART

LIB SUPPLIES

 $      99.88

US CELLULAR

NEW PHONE-TOM

 $     113.06

UTILITY SERVICE CO., INC

QUARTERLY FEE

 $  3,764.73

WALMART

SUPPLIES

 $      74.18

WAPSI WASTE

GARBAGE CONTRACT

 $  2,029.20

WYOMING AUTO PARTS & SERVICE

VEHICLE MAINT

 $      60.43

 

 

-------------------

 

TOTAL

 $17,746.91

 

RECEIPTS:  General $8,593.99; Library $881.20; RUT $4,796.13; Emergency $11.42; LOST $3,059.30; Debt Service $17.49; Water $4,735.08; Sewer $2,841.24; WWTF $6,566.17       

     Mayor Tank opened the Public Hearing for the FY10 Budget at 7:03 pm.  There were no comments.  The Public Hearing was closed at 7:04.

    Moved by Bonny seconded by Balichek to approve Resolution No. 2009-5 FY10 Budget.  Roll Call Vote.  All Ayes.  Martin Absent.  Motion Carried.

     Grover Quinn expressed his concerns about the property located at 310 2nd Ave N.  Quinn said that there is fuel oil leaking from a barrel and a hole in the yard with plywood covering it.  Quinn also feels that the bottom floor windows should be boarded up.  The City Clerk will contact an attorney to find out what the City should do about this situation.

     Jacki Luckstead announced that the Jones County Extension Office will be offering Summer Discovery Camp for grades K-5 again this year.  The camp will be held June 29th-July 3rd from 1:00-3:30 pm.

     Moved by Bonny seconded by Dobling to give a $100 donation to the Summer Discovery Camp Program.  All Ayes.  Motion Carried.

     Sharyn Jensen and Xera Tubbs inquired about when the construction would start on 1st Ave S.  The Council is predicting a start date of late June or early July.

     Mark Jobgen from IIW Engineers explained to the Council the plans outlined in the agreement for engineering services for the water main project and the proposal for the curb & gutter project.  Design plans will need to be submitted to the DOT and an agreement between the City and the DOT need to be finalized by July if the City wants to continue with these projects.  As soon as IIW has completed the surveying the Council will go on a walk through with the engineers to best create the design for the curb & gutter.

     Moved by Bonny seconded by Martin to approve Resolution No. 2009-6 Agreement for Engineering Services with IIW Engineers and Surveyors, PC for Water Main Reconstruction 2009.  Roll Call Vote.  All Ayes.  Motion Carried.

     Deputy Dale Barnes from the Jones County Sheriff’s Dept reported 77 hours spent in Oxford Junction for the month of February. 

     Maintenance Sup. Wink presented the Council with a “to do” list and approx. time each item would take as asked last meeting.  Wink is to supply the Council with details of what project Ihrig uses extra hours for.

     Moved by Balichek seconded by Bonny to approve 5 extra hour per week for Ihrig changing his hours from 20 to 25 per week.  All Ayes.  Motion Carried.

     Ricklef’s will be in contact with Wink about clearing the trees from lagoon road.  If it freezes again they will be ready to do this then.  Wink also asked the Council to look at the riding lawn mower and possibly trade it in for a new one.  The mower is approx 9 years old.  The Council will look at it and give their answer at the April meeting.   

     Moved by Schewe seconded by Balichek to close 5th Ave N from Church St to North St on April 4th for an auction.  All Ayes.  Motion Carried.

     The Council asked Hansen to find out if the STP Grant the City received can be used for engineering fees.

     The City Clerk informed the Council that the Grant money of $5,710 for the new siren has been received.

     Barb Dobling reported that the library installed a new furnace and are very happy with it so far.  Dobling also reported that the library board is concerned about whether they will be assessed for the curb & gutter since they do own the building that the bank is in.  The Council does not anticipate having to assess property owners, however they will have to wait until the final figures are in to make that determination.  The Council is planning on having an informational public meeting after the plans and figures are finalized to ensure that the people of the community are properly informed about the situation.

     Marlene Flory reported  that the Junction for Opportunities is planning a City wide garage sale for May 9th and will also have a plant sale and food stand on Broadway.  Oxford Junction Improvement Scholarship applications are due April 15th.  There is a babysitting class going on March 10th and 11th.  They will also be sponsoring a card party at the Senior Center on March 15th to raise money for recreational equipment for the Community. 

     The Council asked Wink to get some prices for sealed manhole covers for the grant application for disaster relief program.  Applications are due April 1st.

     Glass is no longer to be placed in the recycle containers.  Tank reported that the landfill is currently losing $7 per ton on recycling. 

     Moved by Schewe seconded by Bonny to add more liability insurance to the City’s current policy.  All Ayes.  Motion Carried. 

     Moved by Schewe seconded by Balichek to approve Employee Policy and Procedures Manual.  All Ayes.  Motion Carried.

     Discussion was held on the cost increase letter from Wapsi Waste and it was agreed that the increase was valid.

     Moved by Bonny seconded by Balichek to donate $100 to Midland’s Post Prom.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Bonny to approve Resolution No. 2009-4 Designation of Applicant’s Authorized Rep for Hazard Mitigation Plan.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Schewe seconded by Balichek to approve Change Order No. 2 from Ricklef’s Excavating.  All Ayes.  Motion Carried.

     Bonny reported that she had a resident complain about several junk cars in town some have not been moved in three years.  Also, there is a large trailer in Cooksville, a basketball hoop in the middle of 1st  Ave S and cars parked any which way on Fairview St.  The Council will get a list of these things and try to get letters sent to the owners.

     Moved by Bonny seconded by Dobling to adjourn at 9:00 pm.

     Mayor Tank announced that the Council would be going into a closed session pursuant to Code of Iowa section Chapter 21.5 (c):  To discuss strategy with Council in matters that are presently in litigation or where litigation is eminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in litigation.

     Council came out of closed session at 9:10.

 

 

_____________________________                            ______________________________

Merle Tank, Mayor                                                              Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.