REGULAR MEETING:  June 14, 2016.  The regular meeting of the Oxford Junction City Council was held at the Senior Citizens Community Center.  Mayor Tank called roll at 7 pm.  Council present were Klemme, Chase, Krutzfeld, Stevenson and Nierling.  Staff present was Hansen.  Visitors were Shirley Jones-Midland Times, Denny Coon-Fire Dept, Adam Hansen, Christy Campbell and Richard DeLarm. 

     Moved by Stevenson seconded by Chase to approve the agenda.  Roll Call Vote.  All Ayes.  Motion Carried. 

     Moved by Krutzfeld seconded by Stevenson to approve the consent agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

 

AFLAC                        

AFLAC INS               

$176.16

AgVantage FS, INC            

DIESEL FUEL                   

$644.23

ALLIANT                      

STREET LIGHTS

$911.02

 

RUT

$73.14

 

SEWER

$75.38

 

WATER

$185.13

 

LIBRARY

$52.46

 

CITY HALL

$32.24

 

FIRE DEPT

$143.63

REPUBLIC SERVICES #897       

GARBAGE CONTRACT              

$2,556.40

SYNCB/AMAZON                 

LIB-COLLECTIONS               

$617.96

BANKERS TRUST COMPANY        

CURB & GUTTER LOAN PAYMENT      

$32,681.25

BARD MATERIALS               

CONCRETE -FIRE STATION   

$832.00

 

LAGOONS

$153.00

CHEM RIGHT LABS              

LAB TESTING                   

$117.00

CLARK'S SAW CENTER           

SUPPLIES AND SERVICE          

$71.27

COON'S CORNER                

SUPPLIES                      

$63.16

CROP PRODUCTION SERVICES     

WEED SPRAY                    

$57.12

ECICOG                       

CDBG HOUSEING GRANT ADMIN FEES

$2,075.00

FRANCINE BAHNSEN             

LIB OPERATING EXPENSE         

$33.00

GASSER TRUE VALUE            

SUPPLIES                      

$29.26

HAWKINS INC                  

SUPPLIES                      

$135.23

INTERNAL REVENUE SERVICE     

FED/FICA TAX                  

$1,590.54

IOWA FINANCE AUTHORITY       

WWTF LOAN PAYMENT             

$57,195.00

 

WA MAINS LOAN PAYMENT

$12,100.00

 

WELL LOAN PAYMENT

$870.00

IPERS                        

IPERS                         

$1,033.35

JOHN DEERE FINANCIAL         

CLOTHING ALLOWANCE            

$166.89

 

SUPPLIES

$167.49

JONES CO SOLID WASTE MNGMNT  

CITY WIDE CLEAN UP            

$386.80

LASACK BROS & CO.REPAIR      

VEHICLE REPAIR (ORANGE TRUCK)               

$815.17

LOST NATION TELEPHONE CO.    

TELEPHONE -CITY                   

$130.69

 

LIBRARY

$85.66

 

FIRE DEPT

$74.04

 

SEWER

$32.02

 

WATER

$32.02

LOWDEN PLUMBING & HEATING CO 

LAGOON GENERATOR HOOKUP SUPPLIES       

$38.01

MATT PARROTT/STOREY KENWORTHY

ENVELOPES                     

$166.49

MERLE TANK                   

MILEAGE-LANDFILL MTG          

$24.50

MIDLAND TIMES                

PRINTING & PUBLISHING         

$443.81

P&K MIDWEST

PARTS                         

$167.10

POSTMASTER                   

POSTAGE                       

$261.00

QC ANALYTICAL SERVICES, LLC  

LAB TESTING                   

$352.00

RADLOFF SALES CO

GENERATOR (2ND HALF)

$7,500.00

SANDRY FIRE SUPPLY, LLC      

FIRE DEPT SUPPLIES            

$250.00

SPAHN & ROSE LUMBER CO       

POSTS FOR STOP SIGNS          

$67.08

STACIA HANSEN                

MILEAGE                       

$49.00

STATE HYGIENIC LABORATORY    

LAB TESTING                   

$44.00

TLZ STOP                     

FUEL                          

$100.31

WALMART                      

LIBRARY SUPPLIES              

$911.21

 

CITY SUPPLIES

$305.61

WELLMARK BC/BS               

HANSEN HEALTH INS             

$1,425.52

 

EBERHART HEALTH INS

$631.49

WREGIE MEMORIAL LIBRARY      

LIB-POSTAGE                   

$14.36

WYOMING AUTO PARTS & SERVICE 

PARTS                         

$11.59

PAYROLL CHECKS ON  5/06/2016  

 

$2,462.85

PAYROLL CHECKS ON  5/20/2016  

 

$2,661.96

   

---------------

***** REPORT TOTAL *****     

 

$134,282.60

 

RECEIPTS:  General $14,519.62; RUT $3611.01; Library $502.28; Employee Benefits $3,189.94; Emergency $167.79; LOST $2,916.26; Debt Service $2,273.89; Water $6,448.83; Sewer 3,369.05; WWTF $6,472.50

 

     Fire Chief Denny Coon reported no calls for last month.  Matt Nierling joined the dept and will also be an ambulance driver.  He is on his 6 month probationary period.  The dept is looking to hold a CPR class sometime in the near future.  They are gearing up for their 100 year celebration which will take place over the 4th of July weekend with a lot of activities planned.  The fire dept has also been chosen as the Grand Marshalls of the parade.  They have put up a new flag pole and poured some new concrete.  They will also put up a bell tower replica by the flag pole.  Denny stated that they will have their air compressors checked and get their pump certifications yet this month.  He is asking if the bills can be paid before the fiscal year end.

     Moved by Krutzfeld seconded by Klemme to approve payment for the pump certification and air compressor tests this fiscal year.  Roll Call Vote.  All Ayes.  Motion Carried. 

     There are two trees at the east end of Broadway that Eberhart would like to cut down.  They are in the city ROW.  One is on the south side of the street and is dead.  There are no power lines there.  The council feels it would be ok for Eberhart to cut down.  The other one is on the north side of the road and is dying.  It has been trimmed by the electric company to below the power lines.  The council is not sure if they want Eberhart cutting a tree that is near power lines.  They would like an estimate from Bicknese before a decision is made. 

     The council would like our maintenance guys to clean up the property at 121 Main before the 4th of July. They would also like that property to be on the agenda next month to discuss some issues.

     The library board had two applicants for a new board member.  They recommended Carolyn Depfer to the mayor and would like him to appoint her.  The mayor did choose to appoint Depfer.

     Moved by Stevenson seconded by Chase to approve the mayor’s appointment of Carolyn Depfer to the library board.  Roll Call Vote.  Ayes:  Stevenson, Nierling, Chase.  Nays:  Klemme, Krutzfeld.  Motion Carried.

     The council discussed the possibility of having some town hall meetings with citizens to get their opinions and ideas on issues.  They have tentatively set a date of July 17th from 2-4.  More discussion will be held at the next meeting.

     Mayor Tank would like the council to consider a grant rehabilitation program to assist business owners with store fronts.  He has seen this done in other communities.  The money would come from 50% city 50% business owner. 

     Tank, Klemme and Nierling will conduct Hansen’s yearly review and Murray’s 90 day review on Thursday June 23rd at 9:00 am.

     Landfill is finalizing the purchase of 10 acres of land and has hired a new part-time employee.

     There were three building permits approved last month by the building committee. 

     The library is having their summer reading program with around 15 kids.  They will have election of officers for the board next month.

     The Junction for Opportunities will have a food stand during the kids games on the 4th of July.

     The bid has been approved for the contractor for the housing grant program for 505 E Broadway.

     Moved by Klemme seconded by Krutzfeld to approve renewing the tobacco permits for Coons Corner and TLZ Stop.  Roll Call Vote.  All Ayes.  Motion Carried. 

     Moved by Krutzfeld seconded by Nierling to approve the third reading of the meter repair ordinance.  Roll Call Vote.  All Ayes.  Motion Carried. 

     Moved by Chase seconded by Nierling to pass and adopt the meter repair ordinance printed below.  Roll Call Vote.  All Ayes.  Motion Carried. 

Title VI Physical Environment

Chapter 5 Utilities-Billing Charges

Ordinance Amendment

 

 

The following is an addition to the current ordinance:

 

 

6-5-7    Meter Repairs.  Whenever a water meter owned by the city is found to be out of order the Superintendent shall have it repaired.  If it is found that damage to the meter has occurred due to the carelessness or negligence of the customer or property owner, or the meter is not owned by the City, then the property owner shall be liable for the cost of repairs.  Home owners are liable for the expense of meters damaged by exposure or freezing.

 

The remaining sections of this chapter are renumbered appropriately.

                            

If any section, provision, or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision, or part thereof not adjudged invalid or unconstitutional.

 

This ordinance shall be in effect from and after its final passage, approval, and posting as provided by law.

     Moved by Krutzfeld seconded by Klemme to approve the third reading of the garbage rate change ordinance.  Roll Call Vote.  All Ayes.  Motion Carried. 

     Moved by Stevenson seconded by Krutzfeld to pass  and adopt the garbage rate change ordinance printed below.  Roll Call Vote.  All Ayes.  Motion Carried. 

Title VI Physical Environment

Chapter 5 Utilities-Billing Charges

Ordinance Amendment

 

 

The following amendment repeals the current rate of garbage collection and establishes the new rate as follows:

 

 

6-5-9          REFUSE COLLECTION RATES.  There shall be collected by the City for its services in collecting garbage and rubbish, the following mandatory fees:

 

           1.     Residence Rate. For each resident with alley or curb pickup, $13.55 per month for one garbage or rubbish collection each week. In addition, there will be a $1.50 per month charge for the landfill fee. In the event that alley or curb pickup for any residence is not feasible, the City Clerk is hereby empowered to enter into an agreement with such resident for any additional charge to be paid by such resident for any other location of pickup that may be agreed upon.

 

           2.     Commercial Rate.  Rates for commercial establishments shall be established by the City Council.

                                                                           (Code of Iowa, Sec. 384.84(1))

 

All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed.

                            

If any section, provision, or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision, or part thereof not adjudged invalid or unconstitutional.

 

This ordinance shall be in effect from and after its final passage, approval, and posting as provided by law.

     The council has decided to put the house at 201 Broadway back up for bids.  It seems Sander Construction no longer wishes to buy the property.  The bids will be due Aug 8th at 3:30 and opened at the Aug 9th council meeting.

     The city went to court to try to obtain ownership to 110 Randolph St.  Our attorney contacted us and said we had been awarded the property but we will need to wait for the title before we put it up for bids or do anything.  We will discuss it again at the next meeting.

     Richard DeLarm has torn down both of the houses on his property at the north edge of town.  The council stated it looked great and he could keep the little cement building that is still there.  Richard also stated that he will be leveling the property and seeding it.

     The nuisance committee will get together and have a list ready for the next council meeting of properties that need attention.

     Moved by Krutzfeld seconded by Nierling to give the Senior Center a $100/year donation for the use of the building for our meetings.  Roll Call Vote.  All Ayes.  Motion Carried. 

     Tank stated the backhoe sold on the auction for $4900 and after commission we should receive approximately $4550.

     Stevenson and Chase will be attending the League of Cities annual conference in DesMoines in Sept.

     Moved by Krutzfeld to adjourn at 8:17 pm. 

 

 

____________________________________                                ______________________________________

Merle Tank, Mayor                                                                         Attest:  Stacia Hansen, City Clerk