REGULAR MEETING:  June 10, 2014.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library.  Mayor Shirley called roll at 7 pm.  Council present were Bonny, Chase, Krutzfeld, Klemme and Thomsen.  Staff present was Hansen and Wiese.  Visitors were Marta Petermann-Librarian, Shirley Jones-Midland Times, Denny Coon-Fire Chief, and Kristina Stevenson. 

     Moved by Thomsen seconded by Klemme to approve the agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Krutzfeld seconded by Bonny to approve the consent agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

 

AFLAC                        

AFLAC                

$217.92

AgVantage FS, INC            

MOVING TANK AT WELL HOUSE     

$391.51

ALLIANT

STREET LIGHTS

$852.20

 

RUT

$72.28

 

SEWER

$101.16

 

WATER

$281.04

 

LIBRARY

$54.87

 

CITY HALL

$36.80

 

FIRE DEPT

$122.87

ALLIED WASTE SERVICE

GARBAGE CONTRACT

$2,409.00

BIBLIONIX

LIB-AUTOMATION SUBSCRIPTION FEE

$1,400.00

CHEM RIGHT LABS              

LAB TESTING                   

$127.00

CITY OF OXFORD JUNCTION      

WA/SW DEP REFUND-FREEMAN         

$150.00

CLARK'S SAW CENTER           

REPAIRS-WEED EATER            

$27.95

COOPORTUNITY HEALTH

HANSEN HEALTH INS

$932.20

COUNTRY LIVING               

LIB-MATERIALS                 

$19.08

FRANCINE BAHNSEN             

OPERATING EXPENSE-LIB         

$148.50

INTERNAL REVENUE SERVICE     

FED/FICA TAX                  

$1,173.19

IOWA FINANCE AUTHORITY       

PRINCIPAL-WWTF                

$34,000.00

 

INTEREST-WWTF

$18,360.00

 

SERVICE FEE-WWFT

$3,060.00

 

PRINCIPAL-WATER MAINS

$10,000.00

 

INTEREST-WATER MAINS

$2,100.00

 

SERVICE FEE-WATER MAINS

$350.00

 

PRINCIPAL-WELL

$4,261.24

 

INTEREST-WELL

$1,371.22

 

SERVICE FEE-WELL

$195.89

IPERS                        

IPERS                         

$822.70

J & R SUPPLY                 

SUPPLIES                      

$423.05

JOHN DEERE FINANCIAL         

CLOTHING ALLOW-WIESE          

$64.97

JONES CO.SOLID WASTE MANAG.  

CITY WIDE CLEAN UP DAYS       

$510.60

LOST NATION TELEPHONE CO.    

TELEPHONE-CITY HALL                     

$119.01

 

SEWER

$28.75

 

WATER

$30.36

 

LIBRARY

$46.41

 

FIRE DEPT

$59.07

MARTA PETERMANN              

LIB-OPERATING EXPENSES        

$230.79

MERLE TANK                   

MILEAGE                       

$24.50

MIDLAND TIMES                

PRINTING & PUBLISHING         

$139.22

POSTMASTER                   

POSTAGE                       

$167.00

RELIABLE OFFICE SUPPLIES     

OFFICE SUPPLIES               

$252.41

RIVER VALLEY                 

LIB-LP FUEL                   

$200.00

SOPER PLUMBING & HEATING     

REPAIR MAIN                   

$460.00

STACIA HANSEN                

MILEAGE-BUDGET TO ANAMOSA     

$45.50

STATE HYGIENIC LAB

LAB TESTING                   

$202.00

TLZ STOP                     

FUEL-CITY                         

$143.04

UTILITY SERVICE CO., INC     

TOWER CONTRACT                

$1,994.28

WALMART                      

LIB-MATERIALS                 

$1,000.00

WAPSI POST #473              

FIREWORKS DONATION            

$300.00

WENDLING QUARRIES

ROCK

$60.35

WOMAN'S DAY                  

LIB-MATERIALS                 

$8.48

WORLD WAR II                 

LIB-MATERIALS                 

$45.95

PAYROLL CHECKS ON  5/09/2014  

 

$1,815.06

PAYROLL CHECKS ON  5/23/2014  

 

$2,252.45

   

-------------

TOTAL

 

$93,661.87

 

RECEIPTS:  General $11,073.82; Library $922.23; RUT $2,139.86; Employee Benefits $2,681.65; Emergency $169.44; LOST $2,714.52; Debt Service $2,364.02; Water $6,604.00; Sewer $3,478.83;

WWTF $6,667.63

 

     The new librarian, Marta Petermann, introduced herself to the council.  She has just completed her public library management class and learned a lot from it.  They would like to add two new members to the board to fill vacancies.  They are Jean Feuss and Patrick Cain.  The summer reading program will start next week and they have a lot fun activities planned.  They are also working on putting together a disaster plan for the library.

     Fire Chief Denny Coon reported that we will need to pay each City back their share when we get the FEMA money in from the county wide turnout grant that was applied for.  They responded to 1 call last month for the bank alarm going off.  It turned out to be a false alarm.  The application for the new ambulance service is completed but there are a lot of other things that need to be done before it is turned in.  A lot of check-lists need to be completed, some training, and the ambulance itself needs some minor repairs.  All this has to be done before the inspection.  The CQI (continuous quality improvement) has been signed off on by the new medical director but does need to be gone over with all members.  It is a long and tedious process, but they want to make sure everything is done before they move forward. 

     The Sheriff had another meeting to attend but he did drop off the report for the council to look over.

     Charlie Wiese stated that he has all the parts needed to make the air gap in Well #2 so the fire dept can take over.  He just got done dumping the lagoons and is now just transferring two into three. He went and jetted the sewer main while Soper was working to unplug a line at 513 Broadway.  He said there was sludge but nothing plugging it.  Soper could not get his cutter through until after Charlie jetted, but Charlie is not sure why.  They would like to know who is going to pay Soper’s bill.

     Moved by Thomsen seconded by Klemme to pay half of Soper’s bill which is $163.18.  Roll Call Vote.  All Ayes.  Motion Carried.

     Wiese and Coon also commented that we need to get some of our hydrants/water lines hydro tested.  The engineer stated they could give us an estimate, but we will call JJJ Enterprises and see if they are qualified to do this test.

     Wiese also stated the there is a fuse in the new well that gets hot and the electrician needs to come back and look at it again.  The only way he can run the well now is manually. 

     The mayor and two council members conducted interviews for the opening in the maintenance department.  They have decided to promote Charlie Wiese to the supervisor position and raise his pay to $15.50/hr.  The assistant position will be offered to Jason Sullivan at $12.50/hr. with the understanding that he would take the Kirkwood classes for water and wastewater and get a 50 cent pay increase with each license obtained.  If he gets all three, water treatment, water distribution, and wastewater, that would put him up to $14.00/hr.  He will also be offered family insurance.  If Sullivan doesn’t take the job it will be offered to Benjamin Woodrum at $12.00/hr. with the same stipulations.

     Moved by Krutzfeld seconded by Bonny to promote Wiese and give raise.  Roll Call Vote.  Ayes: Bonny, Chase, Krutzfeld and Thomsen.  Abstain: Klemme.  Motion Carried.

     Moved by Bonny seconded by Klemme to approve Resolution 2014-8 setting wage rate for new employee.    Roll Call Vote.  All Ayes.  Motion Carried.

     Mayor stated that there was an issue over a cherry tree in the City ROW.  Since the property owner has to maintain this area in front of her house, it is her tree and up to her to decide who gets to pick the cherries.  The other party will be sent a letter from City Hall.

     The mayor asked Chase to provide documentation that she stated she had at the last meeting showing who in fact is the City Clerk’s boss.  Chase said she did not have it with her and will bring it to the next meeting.

     Chase, Thomsen and Bonny volunteered to do the Clerk’s annual evaluation.  No time was set.

     When we get our new maintenance guy hired we will pursue the sign grant again.  We will also look into patching some of the street with cold patch and putting rock in the alleys. 

     Moved by Klemme seconded by Thomsen to approve Jean Feuss and Patrick Cain to the library board.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Krutzfeld to approve renewing tobacco licenses for TLZ Stop and Coons Corner.  Roll Call Vote.  All Ayes.  Motion Carried.

     We did not receive the bid for sewer pipe lining on 1st Ave S from Visu-Sewer yet.  The Council would also like to contact Dave Schmitt Construction to see if they could put in a bid.

     Moved by Thomsen seconded by Bonny to close Broadway between 6th and 7th Ave on July 5th for an auction.  6th and 7th Ave will still be open.  Roll Call Vote.  All Ayes.  Motion Carried.

     The residence at 401 Church St have requested to plant a maple tree in the ROW to replace the tree cut down last year.  The council and mayor would like to see how close power lines, water and sewer lines are to this before they give the okay.

     The mayor will give Richard DeLarm a reminder to keep working on tearing down his house.  Little progress has been made since he went back to work.

     There was no public response.

     Moved by Bonny seconded by Thomsen to adjourn at 8:08 pm.

 

 

_________________________________                        _________________________________

Mike Shirley, Mayor                                                                       Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.