REGULAR MEETING:  June 11, 2013.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library.  Mayor Tank called roll at 7 pm.  Council present was Bonny, Balichek, Chase, Ewing and Klemme.  Staff present was Hansen and Wiese.  Visitors were Visitors were Marc Ruden-IIW Engineers, Gary Hughes-ECICOG, Shirley Jones-Midland Times, Judy Nelson, Denny Coon-Fire Chief, and Greg Graver-Jones County Sheriff.

     Moved by Bonny seconded by Balichek to approve the agenda.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Bonny to approve the consent agenda.  All Ayes.  Motion Carried.

 

ACCO                         

CHEMICALS                     

$184.65

AFLAC                        

AFLAC INS              

$457.20

ALLIANT                      

STREET LIGHTS

$871.97

 

RUT

$66.84

 

SEWER

$151.63

 

WATER

$269.46

 

LIBRARY

$86.08

 

CITY HALL

$32.81

 

FIRE DEPT

$119.01

ALLIED WASTE

GARBAGE CONTRACT

$2,369.40

CHEM RIGHT LABS              

LAB TESTING                   

$129.00

CROP PRODUCTION SERVICES     

CHEMICALS                     

$153.51

ECICOG                       

CDBG ADMIN FEE-WELL           

$1,494.50

FRANCINE BAHNSEN             

LIB-OPERATING EXPENSES        

$159.50

IIW ENGINEERS & SURVEYORS, PC

ENGINEERING-WELL              

$3,075.69

INTERNAL REVENUE SERVICE     

FED/FICA TAX                  

$1,519.18

IPERS                        

IPERS                         

$912.96

J & R SUPPLY                 

SUPPLIES-WATER                

$581.75

 

SUPPLIES-RUT

$90.00

JONES CO.SOLID WASTE MANAG.  

CITY WIDE CLEAN-UP

$539.66

L.L. PELLING                 

COLD PATCH                    

$343.20

LOST NATION TELEPHONE CO.    

CITY HALL

$113.62

 

LIBRARY

$43.44

 

FIRE DEPT

$48.14

 

SEWER

$28.07

MERLE TANK                   

MILEAGE-LANDFILL MTG          

$24.50

MICHAEL FREDERICK            

LIB OPERATING EXPENSES        

$32.00

MIDLAND TIMES                

PUBLISHING                    

$191.52

P & K MIDWEST INC            

MOWER BLADES                  

$50.31

POSTMASTER                   

POSTAGE                       

$116.00

 

ANNUAL BOX RENT

$46.00

PUBLIC SAFETY CENTER, INC    

FIRE DEPT-SUPPLIES            

$456.75

QUILL CORPORATION            

TONER                         

$118.99

RACOM CORPORATION            

FIRE DEPT-PAGER REPAIRS       

$95.00

RAPIDS REPRODUCTIONS, INC    

PRINTING FEES-WELL            

$310.39

SANDRY FIRE SUPPLY, LLC      

FIRE DEPT SUPPLIES            

$309.82

SHIMANEK, SHIMANEK, & BOWMAN 

LEGAL FEES                    

$37.50

STACIA HANSEN                

MILEAGE-BUDGET AMEND-ANAMOSA        

$25.00

 

MILEAGE-WATER SAMPLE-MAQ

$21.50

STEVE FEUSS AUTO             

LABOR-RED TRK STRTR WARRENTY  

$50.00

 

FIRE DEPT BATTERIES

$10.80

TINA BURDA                   

LIB-MOWING/BOOKS              

$63.47

TLZ STOP                     

FUEL-CITY                       

$114.02

 

FUEL-FIRE DEPT

$13.07

US CELLULAR                  

CELL PHONE BILL               

$60.29

UTILITY SERVICE CO., INC     

TOWER CONTRACT                

$3,764.73

WALMART                      

LIB-SUPPLIES                  

$641.99

WAPSI POST #473              

FIREWORKS DONATION            

$300.00

WENDLING QUARRIES            

ROCK                          

$181.52

WEST SIDE TRUCK CENTER

FIRE TRUCK REPAIR

$2,152.43

PAYROLL CHECKS ON  5/10/2013  

 

$1,797.61

PAYROLL CHECKS ON  5/24/2013  

 

$2,415.96

   

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TOTAL

$27,242.44

 

RECEIPTS:  General $11,201.36; Library $502.46; RUT $2,065.43; Employee Benefits $1,954.10; Emergency $175.10; LOST $2,801.98; Debt Service $4,870.28; Capital Projects $588.00; Water $6,824.47; Sewer $3,712.86; WWTF $6,866.19

 

     Mayor Tank opened a public hearing at 7:01 to receive input from the general public concerning the new Well Contract B-Waterworks Building Modification and Contract C-Well Pump plans and specs.  There were no written or oral comments or objections.  Mayor Tank closed the hearing at 7:02.

     Marc Ruden from IIW Engineers read bid tabulations for these contracts and gave his recommendations for award.  He recommended F.L. Krapfl, Inc with a bid of $88,979 for Contract B- Waterworks Building Modifications.  The only other bidder for this contract was Ricklefs Excavating with a bid of $97,991.  Krapflís bid was $36,021 or 28.8% below the engineerís estimate of $125,000.  There were four bids received for Contract C-Well Pump.  Shawver Well Co. at $20,707, Northway Well & Pump $14,702.50, Cahoy Pump Service $14,228 and low bidder Peerless Service Co. at $10,558.76.  Peerless however did not acknowledge Addendum No. 1 on their bid form but have since submitted written documentation that they do in fact acknowledge Addendum No. 1 and it will not change their bid amount.  Therefore, IIW recommends award to Peerless.  Their bid is $14,441.24 or 57.8% below the engineerís estimate of $25,000.

     Moved by Bonny seconded by Balichek to award Contract B to F.L. Krapfl, Inc. at $88,979.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Chase seconded by Bonny to award Contract C to Peerless Service Co. at $10,558.76 pending CDBG and SRF funding approval.  Roll Call Vote.  All Ayes.  Motion Carried.

     Gary Hughes with ECICOG informed the council that we are way under the estimate for this project.  The CDBG grant covers 41% and we fund the other 59% through the SRF.  Right now our total project cost is $280,523 which is well below the original estimate of $698,870.

     Judy Nelson presented a proposal to the council regarding the old school property.  She suggested tearing it down and constructing a park.  She had a sample drawing of her idea and suggested to the council forming a committee or park board to work on the idea.  No action was taken on part of the council.

     Denny Coon-Fire Chief stated they had two storm calls last month and helped close the road due to the flood.  The OJ Ambulance is having two A/C units installed at the fire station building.  The fire departments Articles of Incorporation are due to expire soon.  The department would like to use the City attorney to help write these at the expense of the fire department.  The council did not see a problem with this.  They have been awarded a county wide FEMA grant for turnout gear.  Cities participating are Cascade, Wyoming, Onslow, Center Junction, and Oxford Junction.  Denny asked if our city could be the fiscal agent for this grant.  We will just put the money in our account and each city would have to turn in their paid invoices and then we would reimburse them their portion.  Lastly, Denny stated that the Freightliner had been fixed at West Side Truck in Lowden. 

     Moved by Bonny seconded by Balichek to approve Wink attending the Annual Water and Wastewater Conference given through Kirkwood College for $135 each.  Wink will need to give the Council a report on what he learned when he is finished.  Roll Call Vote.  All Ayes.  Motion Carried.

     There is a bearing going out on the pump at the lagoons.  Mississippi Pump will be out to look at it.

     The landfill will sell a couple pieces of equipment at a County equipment sale.

     The Mayor and Bonny and Balichek will conduct the City Clerkís annual review on June 24th at 2:30 pm.  The clerk will be gone on vacation June 19-21.

     Moved by Balichek seconded by Klemme to approve the proposal from LL Pelling for street work this summer.  The total price is $8,252.  Roll Call Vote.  All Ayes.  Motion Carried.

     There is a hole in front of the drug store the guys are repairing and the curb also needs some repair.  The drug store is also maybe going to do some sidewalk work along the side.

     Maddie Klemme reported that A&A Construction will be doing some work on the library.  They are also busy with the summer reading program.

     Merle Tank reported that the JFO is trying to get all of their white paint given away.  They will have a lunch stand down at the park during kids games for the 4th of July celebration.

     Moved by Bonny seconded by Balichek to approve combining the 2 sinking sewer CDís and also combining the 2 water CDís at Citizens State Bank and putting them both in a 60 month CD at 1.61 APY.  Roll Call Vote.  All Ayes.  Motion Carried.

     Sheriff Greg Graver presented the council with the police report from last month.  He also showed the Council what the new report looks like for dog complaints starting July 1st.  If there is a dog bite they will still need to call the sheriffís dept.  Graver stated he is working on getting rid of the junk vehicles in town. 

     Moved by Balichek seconded by Bonny to approve renewing the tobacco licenses for TLZ Stop and Coonís Corner.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Klemme to approve the updated Employee Handbook.  All Ayes.  Motion Carried.

     The Council decided that if the Senior Center wants more handicap spaces for bingo or other events that they can get two portable ones and they will be responsible for putting them out and taking them in when they need them.

     The mayor will get a couple of estimates for manhole lining and present them next month at the council meeting.  There are 7 manholes that need to be relined.

     During public response the Annual League Conference that will be held in Dubuque in September was discussed by the Council.  Some are thinking about going.

     Moved by Bonny seconded by Balichek to adjourn at 8:28 pm.

 

 

_________________________________                        ___________________________________

Merle Tank, Mayor                                                                         Attest:  Stacia Hansen, City Clerk

 

 

These minutes are not official minutes until approved by the City Council.