REGULAR MEETING, June 9, 2009.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library at 7:00 pm.  Mayor Tank called roll call.  Council members present were Schewe, Dobling, Bonny, Balichek and Martin.  Staff present was CWink and TWink entered at 7:15 pm.  Visitors were Marlene Flory-Midland Times and Junction for Opportunities, Mark, Jobgen - IIW Engineering, Frank Banningan – Allied Waste, Russ Krejci – McCreight Park, Gordon Taylor – Wapsi Waste, Ted Birdsall – citizen, Denny Coon – Fire Chief, Greg Graver – Jones County Sheriff.

     Moved by Bonny seconded by Balichek to approve the agenda.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Bonny to approve the consent agenda.  All Ayes.  Motion Carried.

    

 

1ST AVE PLANTS

PLANTS

 $       20.50

ACCO

CHEMICALS

 $     233.40

AFLAC

INSURANCE

 $     247.44

ALLIANT

UTILITIES

 $  1,517.29

BIECHLER ELECTRIC INC

REPAIRS AT LIFT STATION

 $     183.00

BOSS OFFICE SUPPLIES

SUPPLIES-LIB

 $         8.99

CENEX CREDIT CARD

FUEL

 $     355.21

CHEM RIGHT LABS

LAB TESTING

 $       45.00

CITIZENS STATE BANK

FIRE TRUCK LOAN PMT

 $  3,092.50

COLLECTION SERVICE CENTER

CHILD SUPPORT

 $     350.76

GARIEN PLUMBING

PUMP OUT SEWER

 $     560.00

GOOD HOUSEKEEPING

LIB MATERIALS

 $       15.00

IIW ENGINEERS & SURVEYORS, PC

ENGINEERING FEES

 $  8,000.00

IPERS

IPERS

 $     878.15

INTERNAL REVENUE SERVICE

FED/FICA TAXES

 $  1,820.79

JONES COUNTY SHERIFF

SHERIFF'S CONTRACT

 $ 11,564.00

JONES CO.SOLID WASTE MANAG.

CITY WIDE CLEAN-UP

 $     174.42

LASACK BROS & CO.REPAIR

PARTS

 $       94.80

LOST NATION TELEPHONE CO.

TELEPHONE

 $     249.02

MERLE TANK

MILEAGE

 $       22.54

MIDLAND 7TH GRADE ELP CLASS

DONATION

 $     100.00

MIDLAND TIMES

PUBLISHING

 $     269.18

OXFORD JUNCTION FIREWORKS

FIREWORKS DONATION

 $     300.00

POSTMASTER

POSTAGE

 $     132.00

RUSS KREJCI

REIMBURSE-PAINT

 $       63.40

SANDRY FIRE SUPPLY, LLC

EQUIPMENT-FIRE DEPT

 $  2,757.65

SHIMANEK, SHIMANEK, & BOWMAN

LEGAL FEES

 $       88.00

STACIA HANSEN

MILEAGE

 $       19.32

US CELLULAR

CELL PHONE BILL

 $       87.15

UTILITY SERVICE CO., INC

TOWER CONTRACT

 $  3,764.73

WAPSI WASTE

GARBAGE CONTRACT

 $  2,011.40

WORLD WAR II

LIB MATERIALS

 $       31.95

 

 

 ============

 

TOTAL

 $ 39,057.59

 

RECEIPTS:  General $9,779.51; Library $479.80; RUT $3,815.54; Emergency $280.65; LOST $2,816.46; Community Disaster Grant $6,700.78; Debt Service $429.80; Water $4,755.13; Sewer $2,554.96; WWTF $6,893.95

 

Russ Krejci reported on the McCreight park repairs. The child that was suppose to help with repairs did not show. He placed a call to the home and no answer.  Krejci is waiting on the parts for the completion of the project.  Martin reported that he had gotten a call from Welters that the materials are in and the cost is approximately $322.00. Krejci reported that they are painting it a green color.

 

Mark Jobgen from IIW Engineers showed the plans to the council for the curb and gutter project on 1st Ave N and Main Street. Jobgen gave a pricing handout. Page 1 was prices as quoted from the previous year and page 2 was current years pricing. Both Martin and Tank felt the plans were as previously discussed on the walk through. Jobgen will continue then with keeping process going.  Ted Birdsall expressed concern that some residents would lose parking in front of their houses. Council explained that where people currently park, there will continue to be parking. But where there was not parking before there will not be. This will help keep the cost down. Plans show this accordingly.

 

Denny Coon reported for the Fire Department. Fire Department did not receive the grant for the roof.  They are looking at a Federal Grant. The Grant will only be awarded to 100 departments. He is not very hopeful for this though due to the fact that the feels that the departments that will be favored will be ones that are in areas of the country that are in more financial need. Example: California, Michigan etc.  They are also applying to the Dubuque River Boat for possible donations.

 

The Fire Dept will pay for the siren as agreed. They will pay for removal of the old tower. In regards to the new timer: they are waiting on the technician/contactor  to come back to the area to do the install. Otherwise there is an additional cost to have him make a special trip. Dan Koch has mentioned that he may be able to do the work. Coon feels though that we have already paid the cost to the contractor so they should let them do it.

 

 The Fire Dept is also hoping to get some help financially from the city.

 

Coon also reported that $6000.00 was added to their expenses for insurance that was not originally budgeted for.  He stated that this expense has always come from the General Fund in the past. They do not have a problem paying for it in the future but would like to have it stay in General this year as this will put them over budget.  City Clerk will research this further.

 

Coon reported that the old brush fire truck was returned to Ames. The truck was a leased vehicle. All parts that were added by the OJ Fire Department were removed and added to the new brush truck. He also added that the Old Chevy Fire Truck that they have been restoring is almost complete. There is some detailing left but should be ready for the 4th of July Parade.

 

Greg Graver was present for the Jones county sheriff. He provided the new years contract 2009-2010. Contract is primarily the same with one exception. Changes have been made to how the county will deal with stray/loose dog calls. County will no longer pay for the mandatory 7 day impound for all dogs along with the $25.00 fee paid to the AWF. Prior to the AWF getting involved the county also incurred the expense of euthanization of all unclaimed dogs.  These expenses will now need to be paid by the city.  Dogs that are picked up are taken to either Monticello or Anamosa but when picked up in OJ they are taken primarily to Wyoming.  Cost ranges from $10 per day in Anamosa and Monticello to $8.00 per day in Wyoming. He reported that calls in OJ were up this month primarily do to dog related calls.  Hours were about the same.

 

Sealed bids were opened for the 2 year garbage contract.  After review of the bids from Wapsi Waste and Allied Waste by the council the contract was awarded to Wapsi Waste. There will be an increase per household to $10.95.

Moved by Martin, seconded by Schewe to award contract to Wapsi Waste. Roll call vote. Bonny Aye, Dobling Aye, Martin Aye, Balichek Aye, Schewe Aye. Motion Carried.

TWink did address some concerns with Taylor of Wapsi Waste of continual misses on the route. Taylor will address this with employees. Gave his cell phone to call if there are any more issues.

 

TWink reported for the City Maintenance department. Brad Brownell will start work on 1st Ave S the week after the 4th of July. He is waiting to hear from Doug Severson from Trenchless Solutions about manhole lining.  TWink also reported that 6 trees were taken down by Tim McNeil of Tipton. Dobling stated that she had good reviews from citizens on the work they did. TWink also stated he felt they did good work and operated safely.

TWink expressed concern on the lack of sidewalks being replaced this year.  He stated that this again has to do with requirement for rebar and the cost. It was expressed by Schewe that this has been discussed before and it is stated by the City code that rebar must be used.

 

Dobling reported for the Library. She reported that things are going well.  The summer reading program began on June 9.  There will be painting done to the windows.  The cost will not be paid until next year. 

 

Marlene Flory reported for Junction for Opportunities. They have given the $600 scholarship to Adam Lasack.  JFO raised less than $200 at their bake sale but that money will be used for city clean up.  Their next meeting will be this Sunday at 6 pm.

 

Mayor Tank reported that everything was ok with the waste water.

 

Moved by Schewe, seconded by Dobling to approve Cigarette/Tobacco Licenses for Coons Corner and TLZ Stop. All Ayes. Motion Carried.

 

Council discussed the termination of  Kevin Bahnsen as certified water operator. His current salary is $250 per month. He was originally to stay on for 3 months while the transition was made to TWink. Mayor Tank reported that since TWink has not passed his exams, Bahnsen has indicated he will stay on as long as needed. He has offered his assistance to make a smooth transition.

 

Moved by Bonny, seconded by Balichek to approve using the City monies along with the $6700.78 received from the Comm Disaster Grant to reline manholes on 1st Ave S. All Ayes. Motion Carried.

 

Council decided that the decision to pay out the librarian for 7 hours of vacation rests with the library board. Librarian is an employee of the library not the City.  It was mentioned by Schewe that for City employees this issue is already addressed in the employee handbook.

 

Moved by Dobling, seconded by Martin to award the City Clerk with a fifty cent raise.  Roll call vote. Bonny Aye, Dobling Aye, Martin Aye, Balichek Aye, Schewe Aye. Motion carried

 

Loan options were discussed for the curb & gutter and water main projects.   There will need to be two loans one for curb & gutter and one for the water main.  Discussion will be had with Amy Bjork regarding the City’s loan options.

 

Council discussed the attorney’s response on the property at 110 Randolph Street. The council has been advised to send a letter to the actual property owner who resides in Omaha, NE and allow them 20 days to respond. Pictures will be sent along with the letter letting them know and see the state of the property.  City clerk will proceed as advised per the attorney.

 

Public Response: Ted Birdsall again expressed his concern on the loss of parking with the curb and gutter project.

 

Moved by Balichek, seconded by Bonny to adjourn at 8:55 PM.

 

 

 

 

_________________________________________                                ___________________________________________

Merle Tank, Mayor                                                                              Attest:  Celeste Wink, Acting Clerk

 

These minutes are not official minutes until approved by the City Council.