REGULAR MEETING:  January 14, 2014.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library.  Mayor Mike Shirley called roll at 7 pm.  Council present were Betsy Bonny, Kathy Chase, Kim Krutzfeld, Maddie Klemme, and Matt Thomsen.  Staff present was Stacia Hansen, Terry Wink and Charlie Wiese.  Visitors were Denny Coon-Fire Chief, Shirley Jones-Midland Times, Marc Ruden-IIW Engineers, Nick Shirley, Mike Fields, Richard DeLarm, Dick Wherry, Kristina Stevenson and Jones County Sheriff Greg Graver entered at 7:36.

     Moved by Klemme seconded by Thomsen to approve the agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Klemme to approve the consent agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

    

ACCO                         

CHEMICALS-WA                  

$144.65

AFLAC                        

AFLAC INS            

$457.20

AgVantage FS, INC            

DIESEL/MOVING TANK                       

$1,076.48

ALLIANT

STREET LIGHTS

$884.39

 

RUT

$153.08

 

SEWER

$213.64

 

WATER

$604.29

 

LIBRARY

$90.16

 

CITY HALL

$47.82

 

FIRE DEPT

$346.81

ALLIED WASTE SERVICES #897   

GARBAGE CONTRACT              

$2,409.00

BETTER HOMES & GARDENS       

SUBSCRIPTION-LIB              

$20.00

CHEM RIGHT LABS              

LAB TESTING                   

$27.00

CITIZENS STATE BANK          

SAFE DEPOSIT BOX RENT         

$25.00

CITY OF OXFORD JUNCTION      

POSTAGE                       

$4.65

COOPORTUNITY HEALTH          

HEALTH INS                    

$1,529.65

DES MOINES STAMP             

OFFICE SUPPLIES               

$25.00

ECICOG                       

CDBG ADMIN FEE-WATER          

$269.50

FAMILY CIRCLE

SUBSCRIPTION-LIB              

$19.98

FUTURE LINE TRUCK EQUIPMENT  

PARTS                         

$112.38

HGTV MAGAZINE                

SUBSCRIPTION-LIB              

$19.99

IIW ENGINEERS & SURVEYORS, PC

ENGINEERING-WELL              

$1,189.50

IMFOA                        

ANNUAL DUES                   

$40.00

INTERNAL REVENUE SERVICE     

FED/FICA TAXES                

$2,255.27

IOWA ONE CALL

LOCATES

$16.20

IPERS                        

IPERS                         

$1,134.53

J & R SUPPLY                 

SUPPLIES                      

$19.90

JOHN DEERE FINANCIAL         

SUPPLIES                      

$162.77

JONES CO.SOLID WASTE MANAG.  

LANDFILL ASSESSMENT           

$558.00

LASACK BROS & CO.REPAIR      

PARTS                         

$57.98

LOST NATION TELEPHONE CO.    

TELEPHONE-CITY HALL                  

$116.02

 

LIBRARY

$43.45

 

FIRE DEPT

$49.46

 

SEWER

$28.73

 

WATER

$87.65

MERLE TANK                   

MILEAGE-LANDFILL MTG          

$24.50

MIDLAND TIMES                

PRINTING/PUBLISHING           

$126.44

P & K MIDWEST INC            

PARTS                         

$83.49

POSTMASTER                   

POSTAGE                       

$116.00

STEVE FEUSS AUTO             

SUPPLIES-FIRE DEPT            

$977.25

TIME                         

SUBSCRIPTION-LIB              

$16.80

TLZ STOP                     

FUEL -CITY                         

$195.37

TREASURER, STATE OF IOWA     

4TH QRT SALES TAX             

$1,877.00

US CELLULAR                  

CELL PHONE BILL               

$60.66

WALMART                      

SUPPLIES                      

$27.94

WYOMING AUTO PARTS & SERVICE 

PARTS                         

$75.19

PAYROLL CHECKS ON 12/06/2013  

 

$2,397.87

PAYROLL CHECKS ON 12/11/2013  

 

$3,921.94

PAYROLL CHECKS ON 12/20/2013  

 

$2,517.01

   

-------------

***** REPORT TOTAL *****     

 

$26,657.59

 

RECIEPTS:  General $22,705.75; Library $8,131.05; RUT $3,595.14; Employee Benefits $2,181.60; Emergency $137.84; LOST $3,091.85; Debt Service $1,923.21; Capital Projects $33,387.00; Water $7,366.15; Sewer $3,887.61; WWTF $6,788.58

 

     Marc Ruden from IIW Engineers explained the pay apps and change orders for the well project.  He will be down next Tuesday to do a walk through to see if there is anything else that needs done before retainage payment.  They will also try to come to a conclusion on the gas smell. 

     Moved by Klemme seconded by Thomsen to approve Pay App No 4 (Final) to Peerless Services Co. for $550.82.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Klemme to approve Pay App No 3 to F.L. Krapfl, Inc. for $31,408.03.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Krutzfeld seconded by Bonny to approve Change Order No 2 (Final) for Contract B in the amount of ($3,568.77).   Roll Call Vote.  All Ayes.  Motion Carried.

     Completion letter from IIW for Contract B was read and approved by council.

     The Iowa Economic Development raised the percentage of the CDBG that the City is receiving.  This gives us an extra $76,445 so far.  This will be applied to the SRF loan amount that we have drawn down so far. 

     Richard DeLarm asked what the City’s intentions were regarding his two properties on the end of town.  This is 501 & 505 1st Ave N.  Mayor Shirley informed Richard that he is giving him 15 days to get the junk cleaned up out of the yard.  Shirley feels that this is adequate time given that he has been sent letters to clean his property up over the last several years and has failed to do so.  If it is not cleaned up this time the City will do it for him and assess the costs to the property.  In regards to the house at 505 1st Ave N they were both in agreement that it needed to be burned down.  The fire dept will check into what it would take to do a controlled burn at this address.  In regards to the house at 501 1st Ave N, Shirley wants to see a good faith effort in 15 days that DeLarm is fixing things up.  If he sees progress he will extend the time frame.  If no progress has been made then the City will take the next step to condemn the property.  Shirley also stated that the junk behind DeLarm’s property at 124 Broadway also needed to be cleaned up within the 15 day period.  DeLarm was given written notice at the meeting.

     Mike Fields stated that he was mad because the Mayor was saying that anyone could buy his house on tax sale for $1600.  Fields said he does not owe any taxes on his house.  Shirley explained to Fields that the owner of the tax certificate that he spoke with was under the assumption that it was Fields’ house but in fact it was the house next to his.  Shirley said he would speak with him again and let him know that he actually holds the certificate for the house next door.  Shirley also added that while he was looking at Fields’ house, he noticed that it was in need of major repairs to the foundation and that it had significant flood damage which includes mold that needs to be removed.  Shirley gave Fields written notice that he has 6 months to get the house in livable condition or the City would take the steps to condemn it.

     Fire Chief Denny Coon stated they had no calls last month.  They do have chains on one truck just in case.  They are looking at some upcoming training courses including Fire Fighter 1 and 2.  All the courses being considered are free of charge so hopefully they will have a lot of interest from the group.  Coon and Thomsen attended the EMA meeting.  The assessment for the City will remain the same for the upcoming fiscal year.  EMA is also in the process of purchasing a new communications system that hopefully will benefit the small Cities in Jones County a lot.  Coon also gave the clerk the budget for the upcoming year.  It will remain the same as last year.

     Sheriff Graver gave the call report for December and the new fiscal year contract to the Council.  Mayor Shirley wanted to ask why they couldn’t give tickets for nuisance dogs while they were in town.  Graver explained that he did not have enough manpower to warrant responding to all of the numerous dog complaints.  Shirley still thinks they should at least give tickets and respond when they do come to town even if it’s not at the time of the complaint.     

      Moved by Thomsen seconded by Bonny to approve the Sheriff Contract for fiscal year 2014-2015. Roll Call Vote.  All Ayes.  Motion Carried.

     Maintenance Supervisor Wink stated that they have been very busy cleaning up snow and ice from the streets and peoples sidewalks.  They have also had to deal with some broken pipes on homeowners property.  They also took down the Christmas lights.

     Mayor Shirley stated that the City does have a vicious dog ordinance so he will be sending a letter Larry Appleby stating that 2 of his dog must be removed from City limits because they have bitten several people.  He will also be sending letters to dog owners who tie their dogs so that they can reach over the sidewalks and into their neighbor’s yards.  He also stated that cars need to be moved so snow can be plowed.  Water will be shut off on the date stated in the ordinances and notices will be posted one day before shutoffs are done.  He also stated that we will be following up on cleaning up junk in people yards if they don’t do it after being sent an abatement notice.

     Klemme reported that the library will be updating to a bar code scanning system.  They are one of the last libraries around to implement this system.

     Moved by Krutzfeld seconded by Klemme to publish the wage report as follows: 

 

Balichek, Nicholas

 

Council

$440.00

Bonny, Betsy

 

Council

$480.00

Burda, Tina

 

Library

$6,768.75

Chase, Kathryn

 

Council

$560.00

Ewing, Delores

 

Library

$677.35

Ewing, Larry

 

Council

$440.00

Hansen, Stacia

 

City Hall

$24,741.90

Klemme, Madeline

 

Council

$480.00

Petermann, Marta

 

Library

$2,042.50

Shirley, Nicholas

 

Public Works

$1,698.00

Tank, Merle

 

Mayor

$1,500.00

Watters, Gabriel

 

Water/Sewer

$600.00

Wiese, Charles

 

Public Works

$19,618.70

Wink, Celeste

 

City Hall

$669.35

Wink, Terry

 

Public Works

$28,837.73

       

TOTAL

   

$89,554.28

 Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Klemme seconded by Thomsen to approve  buying a dehumidifier for the well house.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Krutzfeld seconded by Thomsen to approve appointing the Midland Times as our official newspaper for 2014.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Thomsen seconded by Bonny to approve donations to Mac’s Booster for $150, Jets for $150 and Jones County Senior Center for $300.   Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Thomsen seconded by Krutzfeld to approve Resolution 2014-1 Appointments as follows:

CITY CLERK:  Stacia Hansen

PART-TIME CLERK:  Celeste Wink              

MAINTENANCE SUPERVISOR:  Terry Wink

FULL-TIME MAINTENANCE:  Charlie Wiese

  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Thomsen seconded by Bonny to approve Resolution 2014-2 Committee Appointments as follows:

MAYOR PRO-TEM: Maddie Klemme

CITY ATTORNEY:            

LIBRARY BOARD:   Maddie Klemme

MUSEUM: Marlene Flory

EMERGENCY MANAGEMENT COMMISSION:  Denny Coon, Matt Thomsen

911 BOARD:  Denny Coon, Matt Thomsen

LANDFILL COMMISSION: Merle Tank

CAPITAL IMPROVEMENTS:  Stacia Hansen, Mike Shirley, Kim Krutzfeld

STREETS/SIDEWALKS:  Matt Thomsen, Maddie Klemme

SEWER/WATER: Kathy Chase, Matt Thomsen, Terry Wink, Maddie Klemme

MAINTENANCE:  Terry Wink, Charlie Wiese, Mike Shirley, Matt Thomsen

PARKS:  Betsy Bonny, Maddie Klemme, Kathy Chase

BUILDING COMMITTEE:  Terry Wink, Charlie Wiese, Matt Thomsen, Mike Shirley

TOURISM:  Mike Shirley, Betsy Bonny, Matt Thomsen, Maddie Klemme, Kathy Chase, Kim Krutzfeld

Roll Call Vote.  All Ayes.  Motion Carried.

     NIMS training was discussed and all the Council and Mayor need to take the test if they haven’t already so that the City will be in compliance and eligible for FEMA grants.

     The Mayor will get together with the maintenance guys to figure out which signs need to be replaced for the IDOT Sign Replacement Grant Program.

     Shirley stated to the Council that we need to apply for a Casey’s gas card so that we can get non ethanol fuel for the small engine equipment that we have such as pumps, chain saws, leaf blower and that type of thing. 

     Moved by Bonny seconded by Thomsen to approve applying for a Casey’s gas card.  Roll Call Vote.  Bonny, Klemme, Thomsen, Krutzfeld Ayes.  Chase Nay.  Motion Carried.

     During public response Richard DeLarm asked if we ever thought about trying to bring new business to town.  Shirley replied that we do not have any viable buildings to house businesses.  He stated he had talked to a doctor who would be happy to come to town if we had an adequate building for him to use.  Also a lot of the bigger companies do not want to come here because we are too far from any main highway.

     Moved by Bonny seconded by Thomsen to adjourn at 9:17 pm.

 

 

________________________________                                     __________________________________

Mike Shirley, Mayor                                                                       Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.