REGULAR MEETING:  December 10, 2013.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library.  Mayor Tank called roll at 7 pm.  Council present were Bonny, Chase, Klemme and Balichek.  Ewing was absent.  Staff present was Hansen and Wink.  Visitors were Marc Ruden-IIW Engineers, Shirley Jones-Midland Times, Denny Coon-Fire Chief, Greg Graver-Jones County Sheriff, Matt Thomsen, Kim Krutzfeld, Nick Shirley, Dick Wherry and Vicky Imerman.

EWING IS ABSENT FOR ALL MOTIONS

     Moved by Balichek seconded by Klemme to approve the agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Chase seconded by Bonny to approve the consent agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

 

ABC FIRE PROTECTION, INC      

FIRE EXTINGUISHER CHECK       

$215.50

AFLAC                        

AFLAC INS             

$457.20

AG VANTAGE FS

BULK  OIL TANK RENT

$2.00

ALLIANT

STREET LIGHTS

$883.33

 

RUT

$130.97

 

SEWER

$186.95

 

WATER

$524.60

 

LIBRARY

$76.44

 

CITY HALL

$42.25

 

FIRE DEPT

$293.59

ALLIED WASTE

GARBAGE CONTRACT

$2,409.00

CHEM RIGHT LABS              

LAB TESTING                   

$127.00

CITY OF OXFORD JUNCTION      

WA/SW DEP REF-TABITHA SAWYER

$100.00

 

WA/SW DEP REF-JILLISSA DIRKS

$100.00

 

WA/SW DEP REF-TERESA CHEEK

$100.00

CRAIG ELLIOTT, ATTORNEY AT LAW

LEGAL FEES                    

$322.00

DEMCO                        

LIB-MATERIALS                 

$53.61

ECIA                         

CLERKS MEETING                

$12.00

ECICOG                       

CDBG ADMIN FEE-WELL           

$514.50

F.L. KRAPFL, INC.            

PAY APP 2-WELL                

$32,105.82

GOOD HOUSEKEEPING            

LIB-SUBSCRIPTION              

$21.17

IIW ENGINEERS & SURVEYORS, PC

ENGINEERING-WELL              

$3,688.50

INTERNAL REVENUE SERVICE     

FED/FICA TAX                  

$1,652.42

IPERS                        

IPERS                         

$1,078.66

JOHN DEERE FINANCIAL         

SHOP SUPPLIES                 

$56.86

JONES CO.SOLID WASTE MANAG.  

LOAD OF GARBAGE               

$25.30

MATHESON TRI-GAS, INC        

SHOP SUPPLIES                 

$30.95

LASACK BROS. & CO. REPAIR

PARTS-DUMP TRUCK

$25.76

LOST NATION TELEPHONE CO.    

TELEPHONE -CITY HALL                   

$119.34

 

LIBRARY

$44.15

 

FIRE DEPT

$49.83

 

SEWER

$28.67

MENARDS-MARION               

X-MAS LIGHT DISPLAY           

$44.99

MERLE TANK                   

MILEAGE-LANDFILL              

$24.50

MIDLAND TIMES                

PRINITING & PUBLISHING        

$147.52

PEERLESS SERVICE CO.         

PAY APP 3-WELL                

$433.20

POSTMASTER                   

POSTAGE                       

$112.00

RELIABLE OFFICE SUPPLIES     

OFFICE SUPPLIES               

$44.19

SHAWVER WELL COMPANY, INC    

PAY APP 3-WELL                

$5,775.21

SOPER PLUMBING & HEATING     

PVC PIPE-SW                   

$43.41

STACIA HANSEN                

MILEAGE                       

$108.00

TLZ STOP                     

FUEL-CITY                        

$201.28

 

FIRE DEPT

$73.00

US CELLULAR

CELL PHONE

$60.66

UTILITY SERVICE CO., INC     

QRTLY TANK FEE                

$1,994.28

WALMART                      

LIB-MATERIALS                 

$685.37

WYOMING AUTO PARTS & SERVICE 

SUPPLIES                      

$126.91

PAYROLL CHECKS ON 11/08/2013  

 

$2,536.88

PAYROLL CHECKS ON 11/22/2013  

 

$2,451.78

   

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***** REPORT TOTAL *****     

 

$60,341.55

 

RECIEPTS:  General $12,893.52; Library $1,658.03; RUT $3,449.78; Employee Benefits $3,203.29; Emergency $202.40; LOST $4,085.55; Debt Service $2,823.88; Capital Projects $142,028.73; Water $6,680.17; Sewer $3,445.13; WWTF $6,636.26

 

     Marc Ruden from IIW Engineers stated that the new well is online.  Shawver Well Company may have to come back in the spring to finish up the seeding.  Floyd Krapfl will finish setting the generator when it comes in and a few other lose ends but other than that everything is finished.

     Fire Chief Denny Coon stated that they had no calls last month which is good.  They have finished writing new articles of incorporation and the attorney will file them with the State.  They are still working on writing their bi-laws.  Denny also stated that since Merle will not be Mayor as of January we will need to appoint a new elected official to represent at the EMA.  This should be done next month.  Also all newly elected officials and any current that have not completed NIMS should get that done online as soon as possible.

     Merle Tank reported the landfill is still looking for a new machine.  They will also be handing out survey forms around April.

     Maintenance supervisor Wink reported that all is going well.  LL Pelling dropped off their street bid already for next spring.

     Klemme reported that the new librarian had her brother come in and do some cleaning maintenance on the computers.  They are working well now and will only be looking into purchasing one new one.

     The Junction for Opportunities is planning their Holiday in OJ for this Saturday December 14th.  They are also in the process of applying for grants and getting donations for the new baseball diamond to be built at the elementary school.

     Moved by Balichek seconded by Klemme to approve Pay App #3 (final) to Shawver Well Co. for $5,775.21.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve Pay App #2 to F.L. Krapfl Inc. for $32,105.82. Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Klemme to approve Pay App #3 to Peerless Services Company for $433.20.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve Change Order #1 (final) from Peerless Services Company in the amount of $457.64.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Chase seconded by Klemme to approve Well #4 Contract C Project Completion letter from IIW Engineers.  Roll Call Vote.  All Ayes.  Motion Carried.

     There will only be one payment left on the water tower contract in the new budget year and then we can discuss cancelling the contract.  This will leave enough money to cover the new well loan payments.

     Mayor Tank had a meeting with Kris Lyons the City Attorney to discuss the nuisance houses.  Kris told him that in order to condemn a house and take possession the City would need to do an appraisal and title search.  Then the City would have to offer fair market price to purchase the property.  The attorney said it would be a lot less costly to do a nuisance abatement and assess the costs on the property taxes.  This will be discussed further at the next meeting.

     Discussion was held on new health insurance for the employees. 

     Moved by Chase seconded by Bonny to approve going to Co-Opportunity unless the clerk finds out it is not a viable choice tomorrow, then go with the gold plan from BC/BS.  Roll Call Vote.  All Ayes.  Motion Carried.

     Jones County Sheriff Greg Graver gave the report for November.  He also stated that the rates for next year’s contract will not increase.  Depending on what the feds do there may be a change regarding clean up for meth labs.  The City could possibly be liable for the costs.

     Short discussion was held about applying for the All Town Sign Replacement Grant through the Iowa DOT.  The City could get up to $5,000 to pay for sign replacement.  This will be looked into further.

     We forgot to budget for ordinance codification at the budget meeting so that will be added to the budget by the City Clerk.

     Moved by Bonny seconded by Balichek to adjourn at 8:20 pm.

 

 

 

_________________________________                        ______________________________________

Merle Tank, Mayor                                                                         Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.