REGULAR MEETING:  August 12, 2014.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library.  Mayor Shirley called roll at 7 pm.  Council present were Bonny, Chase, Krutzfeld, Klemme and Thomsen.  Staff present was Hansen and Wiese.  Visitors were Denny Coon-Fire Chief, Shirley Jones-Midland Times, Pat Cain, Jesse Tubbs, Barb Dobling, Travis & Donna Hageman, Brian Rodenberg, Greg Graver-Jones County Sheriff.

     Moved by Klemme seconded by Thomsen to approve the agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Klemme seconded by Bonny to approve the consent agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

 

AFLAC                        

AFLAC INS           

$217.92

ALLIANT                       

STREET LIGHTS

$862.67

 

RUT

$72.38

 

SEWER

$272.75

 

WATER

$322.97

 

LIBRARY

$66.54

 

CITY HALL

$45.42

 

FIRE DEPT 

$268.21

ALLIED WASTE SERVICES #897   

GARBAGE CONTRACT              

$2,481.60

SYNCB/AMAZON                 

LIB-MATERIALS                 

$57.71

CASEY'S GENERAL STORE        

FUEL                          

$64.74

CHEM RIGHT LABS              

LAB TESTING                   

$273.00

CITY OF OXFORD JUNCTION      

DEPOSIT REF-ASHLEE VANDORN    

$150.00

 

BRANDIE SEABERG

$100.00

CROP PRODUCTION SERVICES     

WEED KILLER                   

$141.75

DAVE SCHMITT CONSTRUCTION    

FLOOD-PUMP RENTAL             

$3,578.59

DOBLING INSURANCE            

CITY INSURANCE                

$362.00

FOX APPARAUS REPAIR & MAINT  

FIRE DEPT REPAIRS             

$663.97

GASSER TRUE VALUE            

RENT BACKHOE                  

$170.19

INTERNAL REVENUE SERVICE     

FED/FICA TAX                  

$1,697.68

IOWA DEPARTMENT OF NATURAL RES

ANNUAL NPDES PERMIT           

$210.00

IOWA ONE CALL                

LOCATES                       

$3.60

IPERS                        

IPERS                         

$1,142.02

JASON SULLIVAN

MILEAGE-HAULING EXCAVATOR

$35.00

J & R SUPPLY                 

WA SUPPLIES                   

$375.00

JJJ ENTERPRISES, INC         

REPAIR WATER LINE             

$666.94

LOST NATION TELEPHONE CO.    

TELEPHONE -CITY HALL                    

$124.56

 

LIBRARY

$46.46

 

FIRE DEPT

$59.52

 

SEWER

$31.79

 

WATER

$30.06

 

POSTAGE FOR WATER SAMPLES

$41.67

MERLE TANK                   

MILEAGE                       

$44.50

MIDLAND TIMES                

PRINTING & PUBLISHING         

$137.81

MOLLY VACEK                  

LIB-OPERATING EXPENSE         

$198.75

POSTMASTER                   

POSTAGE                       

$264.00

RACOM CORPORATION            

FIRE DEPT-RADIO REPAIR        

$221.00

STACIA HANSEN                

MILEAGE-FEMA MTG              

$49.00

STEVE FEUSS AUTO             

FIRE DEPT-TRUCK REPAIRS       

$544.79

TLZ STOP                     

CITY-FUEL                     

$75.01

 

FIRE DEPT-FUEL

$60.00

WENDLING QUARRIES            

FLOOD-LAGOON RD               

$98.11

WYOMING AUTO PARTS & SERVICE 

FIRE DEPT-PARTS               

$2.13

PAYROLL CHECKS ON  7/03/2014  

 

$2,493.67

PAYROLL CHECKS ON  7/18/2014  

 

$3,176.56

   

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***** REPORT TOTAL *****     

 

$22,002.04

 

RECEIPTS:  General $108,088.14, Library $552.24, RUT $3,519.95, Employee Benefits $1,358.21, Emergency $85.82, LOST $2,925.54, Debt Service $1,197.35, Water $6,528.41, Sewer $3,414.70, WWTF $6,441.53

 

     Fire Chief Denny Coon reported that they voted to have Jason Sullivan join as an associate since he is working for the City now and he is already a member of the Lost Nation Fire Dept.  They had hose testing done and will need to fix one of the hoses.  They also made a spreadsheet of hoses so they know which hoses are on which truck.  The Ambulance is now back in service.  They still need more volunteers to fill the roster.  They will be having a meeting on Sept 3rd with those who have shown interest so far and will talk about holding a class for them.

     Travis Hageman wants to put a lean to on his garage for addition storage, but will be putting a door on it so he can lock it.  The addition is bigger than 10X10 so according to our ordinances it should have a concrete floor.  Hageman stated he was not going to put a concrete floor but rather limestone.  He said he would just make two smaller sheds if the council was going to make him put concrete down. 

     Moved by Thomsen seconded by Klemme to approve the 8X20 lean to with a limestone floor.  Roll Call Vote.  Thomsen, Klemme, Krutzfeld, Bonny-Ayes.  Chase-Nay.  Motion Carried.

     The mayor stated that Jason Sullivan came up to his house after work today and quit.  Discussion was held and it was decided to offer the position to the second choice from the previous interview since it has been less than 90 days.

     Moved by Thomsen seconded by Krutzfeld to offer the position to Benjamin Woodrum at $12.00 per hour.  Roll Call Vote.  All Ayes.  Motion Carried.

     Discussion was held on whether or not the city should be mowing the ditch by the Senior Housing.  If the Senior Housing isnít going to mow it, then the city probably will but not necessarily at the same time as the housing get mowed.

     Mayor Shirley and Wiese went to look at a mini hoe in Olin that is for sale.  It has only 500 hours on it and the guy wants $15,000 for it.  The council will look at the financing options and make a decision.

     Wiese reported that he got Well #4 to work automatically like it is supposed to rather than having to run it manually.  The guy that bought the old school would like water hooked up but apparently it used to be hooked up to the tower directly and when that was cut off it was never hooked up anywhere else.  The maintenance dept is most likely going to have to dig a new line to get them water.

     Wieseís annual review was done with no issues or changes.  He is just continuing to learn his role in his new position.

     It was discussed that the school needs to get a building permit for the new ball diamond that they constructed.  They will do so tomorrow.

     Merle Tank was unable to attend the meeting but provided a written landfill report to the council.  They are continuing to get in record amounts of garbage due to the June storms and flooding.  They will be hiring 1 or 2 new part time guys and also putting out an ad to hire a managing operator. 

     Tank also reported for the JFO that they will be having a clothing give a way in the next couple of months.

     Klemme reported that the library is doing a survey on what the customers think.  They will be sticking with the summer hours through Sept.

     Council members need to go through the ordinances and decide which ones they would like changed and then next month we will form a committee to meet with ECICOG about getting the ordinances codified. 

     Moved by Thomsen seconded by Bonny to look into hiring an engineer to apply for the Hazard Mitigation Grant for relining the sewer pipe under 1st Ave S.  Roll Call Vote.   All Ayes.  Motion Carried.

     Sheriff Graver  gave the report to the council and wanted to point out that they did catch someone who had a stolen car because of someone calling in a suspicious person during the middle of the day.  He said most people would only call during the night, but encourage people to call any time they see something out of the ordinary.

     Moved by Krutzfeld seconded by Klemme to approve signing the contract with ECICOG to apply for a housing grant.  Roll Call Vote.   All Ayes.  Motion Carried.

     Moved by Krutzfeld seconded by Thomsen to approve Resolution 2014-12 Street Finance Report.  Roll Call Vote.   All Ayes.  Motion Carried.

     Moved by Krutzfeld seconded by Thomsen to approve contract with AgVantage FS for 6500 gallons of prepaid LP at $1.53 and contract another 1000 gallons at $1.56.  Roll Call Vote.   All Ayes.  Motion Carried.

     Moved by Thomsen seconded by Klemme to adjourn at 8:27 pm.

 

 

________________________________                           _______________________________

Mike Shirley, Mayor                                                       Attest:  Stacia Hansen, City Clerk

 

 

These minutes are not official minutes until approved by the City Council.