REGULAR MEETING:  August 13, 2013.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library.  Mayor Tank called roll at 7 pm.  Council present were Bonny, Chase, Ewing, Klemme and Balichek entered at 7:05 pm.  Staff present was Hansen and Wink.  Visitors were Marc Ruden-IIW Engineers, Shirley Jones-Midland Times, Greg Graver-Jones County Sheriff, Jeff Swisher-Jones County Deputy, Mike Shirley, Kristina Stevenson, Denny Coon-Fire Chief, and Fire Dept members present were Jim Bicknese, Larry Otte, Nick Shirley and Pat Cain.

     Moved by Bonny seconded by Ewing to approve the agenda.  All Ayes.  Balichek Absent.  Motion Carried.

     Moved by Bonny seconded by Chase to approve the consent agenda.  All Ayes.  Balichek Absent.  Motion Carried.

AFLAC                        

AFLAC INS                

$457.20

AgVantage FS, INC            

DIESEL FUEL/SUPPLIES                  

$1,114.99

     

ALLIANT                      

STREET LIGHTS

$898.11

 

RUT

$99.77

 

SEWER

$153.30

 

WATER

$283.64

 

LIBRARY

$120.81

 

CITY HALL

$52.94

 

FIRE DEPT

$299.23

ALLIED WASTE SERVICES #897   

GARBAGE CONTRACT              

$2,409.00

BIECHLER ELECTRIC INC        

BAD TRANSDUCERS               

$155.00

BRYAN & REBECCA SIEGHARTR    

WA/SW & CREDIT REF                

$117.93

CHEM RIGHT LABS              

LAB TESTING                   

$42.00

CITY OF OXFORD JUNCTION      

WA/SW DEP REF-SUE BLOCK          

$100.00

DAVE SCHMITT CONSTRUCTION    

PUMP FOR LAGOON DURING FLOOD  

$1,376.00

DEMCO                        

LIB OPERATING EXPENSE         

$110.08

DENNY COON                   

FIRE DEPT SUPPLIES            

$99.99

ECICOG                       

CDBG ADMIN FEE-WELL           

$539.00

FRANCINE BAHNSEN             

LIB OPERATING EXPENSE         

$145.00

IIW ENGINEERS, PC

ENGINEERING FEE-WELL

$1,540.75

INTERNAL REVENUE SERVICE     

FED/FICA TAX                  

$1,854.78

IOWA DEPT OF NATURAL RESOURCES

NPDES ANNUAL FEE

$210.00

IOWA ONE CALL                

LOCATES                       

$21.70

IPERS                        

IPERS                         

$1,150.67

J & R SUPPLY                 

SUPPLIES                      

$59.90

JJJ ENTERPRISES, INC         

SEWER SUPPLIES                

$67.17

JOHN DEERE FINANCIAL         

CLOTH ALLOW-WINK/SUPPLIES             

$120.95

LINDER TIRE SERVICE          

FIRE DEPT-TIRES               

$753.02

LL PELLING

STREET REPAIRS

$11,273.00

LOST NATION TELEPHONE CO.    

CITY HALL

$127.90

 

LIBRARY

$42.96

 

FIRE DEPT

$49.36

 

SEWER

$28.63

MATT PARROTT/STOREY KENWORTHY

UTILITY BILLS                 

$464.64

MERLE TANK                   

MILEAGE-LANDFILL MTG          

$37.00

MIDLAND TIMES                

PRINTING/PUBLISHING -CITY         

$137.75

 

PRINTING/PUBLISHING -LIBRARY      

$24.50

MISSISSIPPI VALLEY PUMP      

REPAIR BEARING ON LAGOON PUMP-FLOOD

$2,405.00

POSTMASTER                   

POSTAGE                       

$112.00

PUBLIC SAFETY CENTER, INC    

FIRE DEPT SUPPLIES            

$140.68

RADIO COMMUNICATIONS SYSTEMS 

FIRE DEPT SUPPLIES            

$71.20

SANDRY FIRE SUPPLY, LLC      

FIRE DEPT. PUMP SERVICE       

$1,081.50

STACIA HANSEN                

MILEAGE                       

$32.00

STEVE FEUSS AUTO             

FIRE DEPT PARTS & LABOR       

$529.22

TLZ STOP                     

FUEL-CITY                         

$161.04

 

FUEL-FIRE DEPT

$160.80

WALMART                      

LIB MATERIALS                 

$130.21

WENDLING QUARRIES            

ROAD ROCK                     

$129.73

WORLD WAR II                 

LIB SUBSCRIPTION              

$41.95

PAYROLL CHECKS ON  7/05/2013  

 

$2,696.06

PAYROLL CHECKS ON  7/19/2013  

 

$2,554.40

   

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***** REPORT TOTAL *****     

 

$36,784.46

 

RECEIPTS:  General $10,642.41; Library $502.10; RUT $3,736.18; Employee Benefits $690.74; Emergency $61.90; LOST $3,019.80; Debt Service $1,721.55; Capital Projects $10,629.00; Water $7,425.58; Sewer $3,817.69; WWTF $7,344.68

 

     Marc Ruden explained to the Council that they had to drill a little deeper than originally thought to hit bedrock.  They hit this at about 115 feet instead of 60 feet which will add approx. $15,000 to the total cost of the well.  Everything is going well otherwise.  We are currently using well #3 with the nitrate problems.  They are hoping to have well #2 back in service by Wed evening or Thurs morning.

     Fire Chief Denny Coon addressed the Council about the recent fire at Tedís Swinging Door in Wyoming.  During that fire they drained the water tower in Wyoming in the first hour.  They were trucking water in from surrounding areas.  They approximated using 20-30 thousand gallons pumped directly from well #3.  The fire dept wanted to request keeping well #3 for emergency fire only purposes.  The City currently pays over $1000 per year in electricity costs for the well that is not even being used.  We would also have to maintain the pump and keep it in working order.  The fire dept offered to exercise the pump as part of their training and also try to find ways to make heating more efficient at the well house.  They will look into getting some spray on insulation and possibly getting LP instead of electric for heating purposes.

     Moved by Balichek seconded by Klemme to keep well #3 online instead of capping it and demolishing the building provided that the fire dept holds up their end of the bargain as far as maintenance goes and it will be disconnected from the City water supply.  All Ayes.  Motion Carried.

     Jones County Sheriff Greg Graver stated that they have put in over 100 hours investigating the 2nd bank robbery here in OJ.  They are not sure if it is the same person as the first time or not.  Graver explained to the Council that Swisher has taken a class to teach him how to recognize neglected animals and that he is working on a complaint of animals her in OJ.  Swisher then explained that he had examined the animals in question, 7 dogs, 3 cats and 2 exotic birds, and found a couple of the dogs that needed a little more food but other than that they looked to be being taken care of.  They have been moved off of the porch and into the main part of the house.  The City currently does not have an ordinance limiting the number of pets that can be in one house, however they do need to license all of the dogs with the City.  There is also an issue with the noise from the dogs barking and the birds screeching so loudly.  They also have a huge pile of trash in their front yard and the lawn is never mowed.  The City will address these issues.  We also have another complaint of a dog that attacked and killed a personís cat.  The dog is no longer in the City limits but we will still send this to the attorney to address this issue.

     Maintenance superintendent Wink provided the Council with two estimates to replace the back side window on the white truck.

     Moved by Bonny seconded by Balichek to approve the low bid of $250 from Novus Glass to replace the pickup window.  Roll Call Vote.  All Ayes.  Motion Carried.

     Mayor Tank, Bonny and Balichek conducted the annual review for Wiese.  They are recommending a $.50/hr raise.

     Moved by Bonny seconded by Balichek to give Charlie Wiese a $.50/hr raise.  Roll Call Vote.  Ayes: Bonny, Balichek, Ewing.  Nay: Chase.  Abstain: Klemme.  Motion Carried.

     Discussion was held on attending the League of Cities Annual Conference in Dubuque Sept 25-27.  Tank, Chase and Hansen all showed interest in going but that is a lot of money as it costs $185 per person.  It was decided to send in two registration fees and we would decide which two will go later.

     LL Pelling has completed the street work for this year.  They also added the two holes on 1st Ave S from the time of the flooding.

     New sidewalks were put in in front of the house that Dave House purchased on 1st Ave S.  The extra was used out in front of City Hall.

     We have 3 Council seats and the Mayor up for election this year.  The three members that seats are up are Chase, Ewing and Balichek.  We will advertise for candidates in the Booster and on the cable TV channel.  Nomination papers will be accepted in the clerkís office from Aug 26-Sept 19.

     Klemme reported that Mary Joy Shedeck has put in her resignation from the library board.  Barb Dobling volunteered to take her place.  However, the library needs to advertise for the position and try to get a man to fill the vacancy so the board is more gender equal.

     Moved by Chase seconded by Balichek to approve Resolution 2013-10 Library Directorís Wages.  Roll Call Vote.  Ayes:  Bonny, Balichek, Klemme and Chase.  Abstain:  Ewing.  Motion Carried.

     Tank reported that the JFO will be having their food stand on Aug 31st at the postponed 4th of July celebration.  They are making plans for a pancake breakfast in Oct.

     Discussion was held on taking the tree at Wade Blockís house down.  The DNR recommended taking the tree down because itís an ash. 

     Moved by Ewing seconded by Klemme to take tree at Wade Blockís house down.  Ayes:  Bonny, Ewing, Klemme, Balichek.  Nay:  Chase.  Motion Carried.

     Moved by Ewing seconded by Bonny to approve the bid from McNiell Tree Service for $2,885 to remove 3 trees in town.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Klemme to approve liquor license for the Sportsmanís Den.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to set trick or treat on Oct 31st from 5-7:30 pm.  All Ayes.  Motion Carried.

     Discussion was held on changing the dog ordinance.  It will be looked at and considered at another meeting.  It needs to be advertised that all dogs need to be licensed or a fine will be handed out.

     Moved by Bonny seconded by Balichek to renew 2 CDís at Citizenís State Bank at 1.2% for 36 months.  Roll Call Vote.  All Ayes.  Motion Carried.

     The City will apply for a hazard mitigation grant to line the sewer pipe under 1st Ave S to reduce the amount of infiltration in the sewer system.  We will also ask for a 6Ē trash pump to use in times of high water to reduce the stress on our regular lagoon pumps.

     Moved by Balichek seconded by Bonny to approve the  contract with AgVantage FS for 7000 gallons prepaid LP for $1.299 per gallon.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Klemme to approve Resolution 2013-9 Road Use Tax Report.  Roll Call Vote.  All Ayes.  Motion Carried.

     During public response it was brought up that the clerk should be in the office at all times during posted business hours and if unable to be there a sign should be put on the door.  It was also brought up that maybe the mayor or another council member could sit in the office when the clerk is out for a meeting or something like that.  This matter will be looked into.

     Moved by Bonny seconded by Balichek to adjourn the meeting at 9:11 pm.

 

 

 

_____________________________________                             ____________________________________

Merle Tank, Mayor                                                                         Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.