REGULAR MEETING:  August 9, 2011.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library at 7 pm.  Mayor Tank called roll.  Council present were Bonny, Balichek, Ewing and Chase.  Martin entered at 7:30 pm.  Staff present was Hansen.  Visitors were Mark Jobgen and Marc Ruden with IIW Engineers; Gary Hughes with ECICOG; Marlene Flory with The Midland Times and JFO; and Jones County Deputy Andrew Bowers.

     Moved by Bonny seconded by Balichek to approve the agenda.  Martin Absent.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Bonny to approve the consent agenda.  Martin Absent.  All Ayes.  Motion Carried.

 

A & A CONSTRUCTION

NEW DOOR FROM BREAK IN AT LIB

$1,392.22

ACCO

CHEMICALS

$136.90

AFLAC

AFLAC

$301.84

ALLIANT

STREET LIGHTS

$852.65

 

RUT

$68.42

 

SEWER

$77.52

 

WATER

$269.27

 

LIBRARY

$136.08

 

CITY HALL

$64.18

 

FIRE DEPT

$191.57

ALLIED WASTE

GARBAGE CONTRACT

$2,299.00

ANSTOETTER CONSTRUCTION

PAY APPLICATION 7

$1,523.11

BAKER & TAYLOR

LIB MATERIALS

$376.33

CHEM RIGHT LABS

LAB TESTING

$15.00

CHEMSEARCH

MOSQUITO SPRAY

$344.87

CITY OF OXFORD JUNCTION

DEPOSIT REF-K BOLLINGER

$91.26

COLLECTION SERVICE CENTER

CHILD SUPPORT

$0.41

DAKOTA SUPPLY GROUP

METERS

$586.64

DEMCO

LIB OPERATING EXPENSES

$217.02

EAGLE CHEMICAL AND SUPPLY

CHEMICALS-SEWER

$395.00

ECICOG

CDBG ADMIN FEE-WATER MAINS

$375.00

JOHN DEERE FINANCIAL

SUPPLIES

$250.95

FIRST FOR WOMEN

LIB MATERIALS

$19.97

FRANCINE BAHNSEN

LIB OPERATING EXPENSES

$123.25

INTERNAL REVENUE SERVICE

FED/FICA TAXES

$1,503.18

IOWA DEPARTMENT OF NATURAL RES

ANNUAL NPDES FEE

$210.00

IOWA ONE CALL

LOCATES

$9.00

IPERS

IPERS

$861.43

JONES CO.SOLID WASTE MANAG.

FLOOD EXPENSE 2010

$554.76

 

LANDFILL ASSESSMENT

$644.63

KATHERINE BOLLINGER

DEPOSIT REFUND

$8.74

LASACK BROS & CO.REPAIR

SUPPLIES

$5.64

LOST NATION TELEPHONE CO.

CITY   

$120.13

 

LIB

$42.37

 

FIRE DEPT

$46.84

 

SEWER

$27.42

MCNEILL TREE SERVICE

TREE REMOVAL

$1,595.00

MERLE TANK

MILEAGE LANDFILL MTG/SUPPLIES

$34.49

MIDLAND TIMES

PRINTING/PUBLISHING

$121.77

NEWSWEEK

LIB SUBSCRIPTION

$40.00

POSTMASTER

POSTAGE

$62.12

RELIABLE OFFICE SUPPLIES

TONER

$131.47

RIVER VALLEY

FUEL

$523.85

STACIA HANSEN

I-DRIVE BACKUP

$49.50

STEVE FEUSS AUTO

FIRE DEPT

$2,036.01

THE WEEK

LIB MATERIALS

$19.80

TLZ STOP

CITY

$182.70

 

FIRE DEPT

$212.67

US CELLULAR

CELL PHONE BILL

$97.82

WALMART

LIB OPERATING SUPPLIES

$234.22

 

TOTAL

$19,484.02

 

RECEIPTS:  General $8,624.12; Library $806.40; RUT $3,854.38; Employee Benefits $533.66; Emergency $63.98; LOST $3,917.12; Debt Service $192.98; Capital Projects $1,706.16; Water $7,199.50; Sewer $4,289.35; WWTF $7,148.38

 

     Mark Jobgen from IIW Engineers talked to the Council about the water main project.  The work is complete but we are waiting for the DNR to approve some of the change orders.  There will be one more change order to balance the project out. 

     Gary Hughes from ECICOG gave the Council a copy their annual report and talked a little bit about the services they offer to communities. 

     Marc Ruden from IIW talked to Council about the new well project.  We need to determine the location.  1st choice is next to the existing well 2.  2nd choice is by the water tower.  The project will be bid in at least 3 separate contracts to save a little money.

     Moved by Bonny seconded by Balichek to approve the Agreement for Engineering Services for the well project with IIW.  Roll Call Vote.  All Ayes.  Martin Abstained.

     Moved by Bonny seconded by Balichek to approve contract for Administrative Services for the CDBG with ECICOG for the well project.  Roll Call Vote.  All Ayes.  Motion Carried.

     Discussion was held on the Farm to Market Road.  The portion of the road that the City would be responsible for is longer than originally thought and also includes a bridge. 

     Moved by Balichek seconded by Martin to approve the acceptance of award of the $300,000 CDBG for the well project.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve the contract with IDED for the CDBG.   Roll Call Vote.  All Ayes.  Motion Carried.

     Discussion was held on the quote from Mississippi Valley Pump for an alarm system on the well.  It was decided to wait until after we get the new well dug and maybe see if we could get an alarm with that contract.

     Discussion was held on purchasing radio read meters.  The Council was in agreement that this is something that needs to be done in the very near future.  The Mayor and Clerk will look into trying to find a grant for this.

     Mayor Tank reported that the landfill bought a new machine for loading garbage.

     Mayor Tank is a little concerned about the condition of our workforce.  Both maintenance men have been having some health problems.  We may have to look into having a neighboring city guy or someone else to be on call if needed.

     The senior housing had Wink use the backhoe to dig up some sidewalk.  They will pay the City $130 for this service in accordance with our fees set up for private services.

     Marlene Flory with JFO stated that they will be having a clothes give a way, a breakfast and a Halloween party all in October. 

     Moved by Balichek seconded by Martin to set trick or treat for Sunday Oct 30th from 5-8 pm.  All Ayes.  Motion Carried.

     Seats up for election this year are the mayor and two council seats.

     Jones County Deputy Andrew Bowers reported 98 hours in town for July.

     The Curb & Gutter project is underway and going smoothly.

     Moved by Bonny seconded by Balichek to approve Pay Application No. 7 from Anstoetter Construction in the amount of $1,523.11.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve Change Order No. 5 from Anstoetter Construction in the amount of $22,267.87.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to let Jones County keep control of the Farm to Market Road.  Therefore forfeiting our road use money for this portion to the County.  Roll Call Vote. All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to let the siren stay as it is and blow three times per day in accordance with the wishes of the family who donated the money for the timer.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Martin to approve Resolution 2011-11 Strait Lien.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Bonny to approve Resolution 2011-12 Street Finance Report.  All Ayes.  Motion Carried. 

     Moved by Balichek seconded by Bonny to adjourn at 8:40 pm. 

 

 

_______________________________________                     __________________________________________

Merle Tank, Mayor                                                                              Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.