REGULAR MEETING:  August 10, 2010.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library at 7:00 p.m.  Mayor Tank called roll call.  Council present were Bonny, Balichek, Ewing and Chase.  Martin was absent.  Staff present was Hansen.  Visitors were Mark Jobgen and Steve Driscoll-IIW Engineers, Denny Coon-Fire Dept., Marlene Flory-JFO and Midland Times, Richard Wherry, Ted Birdsall, Dee Ewing and Kathleen Oberboekling.

     Moved by Balichek seconded by Bonny to approve the agenda.  All Ayes.  Martin Absent.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve the consent agenda.  All Ayes.  Martin Absent.  Motion Carried.

 

AFLAC

AFLAC INS

$301.84

AgVantage FS, INC

PAINT & ROLLER

$22.49

ALLIANT

STREET LIGHTS

$890.79

 

RUT

$96.09

 

SEWER

$358.93

 

WATER

$551.34

 

LIBRARY

$130.81

 

CITY HALL

$75.92

 

FIRE DEPT

$187.39

BAKER & TAYLOR

LIB MATERIALS

$169.47

BOSS OFFICE SUPPLIES

LIB-SUPPLIES

$63.97

CHEM RIGHT LABS

LAB TESTING

$117.00

CITY OF OXFORD JUNCTION

DEPOSIT REF-SIEBELS/REES

$200.00

CLARK'S SAW CENTER

CHAIN SAW SUPPLIES

$50.95

COLLECTION SERVICE CENTER

CHILD SUPPORT

$350.76

CRAFTS N THINGS

LIB SUBSCRIPTION

$21.97

ECICOG

CDBG ADMINISTRATION FEE

$475.00

EVERY DAY WITH RACHAEL RAY

LIB SUBSCRIPTION

$10.00

FARM PLAN

SUPPLIES

$278.79

FRANCINE BAHNSEN

LIB OPERATING EXPENSE

$58.00

GRAINGER

FIRE DEPT SUPPLIES

$1,439.04

IIW ENGINEERS & SURVEYORS, PC

ENGINEERING FEES WATER MAIN

$6,106.75

INTERNAL REVENUE SERVICE

FED/FICA TAXES

$1,580.77

IOWA ONE CALL

LOCATES

$4.50

IOWA RURAL WATER ASSOCIATION

WINK CEU CONFERENCE

$90.00

IPERS

IPERS

$859.89

JENSEN READY MIX

LOAD SAND FLOOD

$83.47

JONES CO.SOLID WASTE MANAG

CITY WIDE CLEAN UP

$7.82

JONES COUNTY SENIOR DINING

SENIOR DINING DONATION

$400.00

KLUESNER CONSTRUCTION, INC

6 LOADS SHOULDER ROCK

$300.00

LASACK BROS & CO.REPAIR

REPAIRS BROWN TRUCK

$139.72

LOST NATION TELEPHONE CO.

SHIPPING

$22.81

 

CITY HALL

$132.60

 

LIBRARY

$42.32

 

FIRE DEPT

$46.72

 

SEWER

$27.36

MEGAG LIFE AND HEALTH INS CO

WINK DENTAL/VISION INS

$63.00

MERLE TANK

MILEAGE/PARTS

$78.39

MIDLAND TIMES

PUBLISHING

$114.72

O'REILLY AUTO PARTS

PARTS

$21.39

POSTMASTER

POSTAGE

$144.00

SANDRY FIRE SUPPLY, LLC

FIRE DEPT SUPPLIES

$125.00

SHELLY BREEDEN

DEPOSIT REFUND

$100.00

STACIA HANSEN

MILEAGE

$25.30

 

IDRIVE BACKUP

$49.50

TEAM LAB

STREET PAINT

$255.00

TERRY WINK

CLOTHING ALLOW

$64.19

TLZ STOP

GIFT CARD/SHEILA MOORE

$50.00

 

FOOD/FLOOD

$134.49

 

FUEL/FLOOD

$409.55

 

CITY

$242.01

 

FIRE DEPT

$36.40

TRAVIS HAGEMAN

FUEL FIRE DEPT

$39.00

US CELLULAR

CELL PHONE BILL

$89.67

WAPSI WASTE SERVICES, INC

GARBAGE CONTRACT

$4,722.20

WENDLING QUARRIES

SAND FOR FLOOD

$966.13

WORLD WAR II

LIB SUBSCRIPTION

$34.95

 

 

___________

 

TOTAL

$23,460.17

 

RECEIPTS:  General $7,181.85; Library $960.00; RUT $3,172.56; I-Jobs $3,045.13; Emergency $1,943.04; LOST $3,119.74; Debt Service $240.49; Capital Projects $1,925.00; Water $5,778.48; Sewer $3,938.54; WWTF $6,950.32

 

     Mayor Tank opened the public hearing on the plans and specifications, form of contract and estimated costs for the Water Main project on Main St and 1st Ave N at 7:00 pm.  There were no written or oral objections or comments.  Mayor Tank closed the hearing at 7:01 pm. 

     Moved by Balichek seconded by Bonny to approve Resolution 2010-14 Finally approving plans, specifications, form of contract and estimated costs for Water Main Project on Main St and 1st Ave N.  Roll Call Vote.  All Ayes.  Martin Absent.  Motion Carried.

     Bids for the water main project from contractors were reviewed and considered by the Council.  IIW Engineers recommended Anstoetter Const., the low bidders, for the project.

     Moved by Bonny seconded by Balichek to approve Resolution 2010-15 awarding contract to Anstoetter Const. for the water main project.  The Bid amount was $339,073.10.  Roll Call Vote.  All Ayes.  Martin Absent.  Motion Carried.

     Moved by Balichek seconded by Bonny to approve Resolution 2010-16 to fix the date of September 14, 2010 for the public hearing on the Water Revenue Loan and Disbursement Agreement.  Roll Call Vote.  All Ayes.  Martin Absent.  Motion Carried.

     Mayor Tank announced that Travis Benhardt will be spraying for mosquitoes on Thursday August 12th sometime in the evening.

     Moved by Balichek seconded by Bonny to roll over the extra budget money for the fire dept back to them with the stipulation that it be used towards a new roof.  Roll Call Vote.  All Ayes.  Martin Absent.  Motion Carried.

     Wink will attend the Iowa Rural Water Conference in Dubuque Sept 20-21.  This will earn him some CEU Credits towards his water/wastewater certification.  Council also agreed to getting a new convertor for the pickup.

     Mayor Tank reported that there was not much new happening at the landfill.  They will be getting a new scale for sure and are considering the “pay as you throw” method for garbage.

     Mayor Tank reported that the maintenance guys almost have lagoon road repaired from the flood damage and they moved the piles of left over sand to the lagoons.

     The clerk reported that the second half of the I-Jobs money for streets was received.  This puts the total amount at $5547.82.  This money will be put towards repairing 1st Ave where the old railroad tracks went through.

     Kathy Chase reported that the library windows should be here in about 2-3 weeks.  The library received $500 from the Betterment for the purchase of new children’s books. 

     Marlene Flory reported the JFO will be hosting Hospitality Day on Aug 28.  They are looking volunteers to help.  They will have a miniature golf course this year.

     Mark Jobgen informed the Council that the DOT has moved the letting for the curb & gutter and Highway 136 project back to Dec.  We should be hearing from Art Gourley soon with an agreement.

     Discussion was held on raising the water rates to compensate for the SRF Loan that we will need for the Water Main Project. 

     Moved by Balichek seconded by Ewing to set September 14, 2010 as date for public hearing concerning the ordinance change of raising water rates.  Roll Call Vote.  All Ayes.  Martin Absent.  Motion Carried.

     Moved by Balichek seconded by Chase to approve the Service Agreement with ECICOG to assist with preparation of a new CDBG Grant for the Well Project.  Roll Call Vote.  All Ayes.  Martin Absent.  Motion Carried.

     Discussion was held and the evaluation form was filled out regarding the requests for qualifications from various engineering firms.  IIW Engineers had the best score with MSA Professional Services coming in second.

     Moved by Bonny seconded by Balichek to approve hiring IIW Engineers for the well project.  Roll Call Vote.  All Ayes.  Martin Absent.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve Resolution 2010-13 ECIHTF Resolution of Support.  Roll Call Vote.  All Ayes.  Martin Absent.  Motion Carried.

     A brief discussion was held on adding a no livestock in City limits ordinance and setting a height requirement when lawns need to be mowed.  The Clerk will get some sample ordinances form other cities to review at the next meeting.

     There are some grant monies available for Hazard Mitigation.  A couple options on what to apply for were discussed.  The Mayor is going to check into some of the DNR regulations concerning our lagoon road before we apply.

     Moved by Balichek seconded by Ewing to approve renewing liquor license for Last Call.  All Ayes.  Martin Absent.  Motion Carried.

     Discussion was held on the hours that the community service guy put in during the flood.  It was decided by the Council to pay him for 19.2 hours at $8 per hour.  This leaves a total of 60 hours (with flood time and other) to use towards his community service hours.

     Moved by Balichek seconded by Bonny to pay Claude Monroe for 19.2 hours of work at $8 per hour.  All Ayes.  Martin Absent.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve a contract with AgVantage FS for prepaid LP at $1.439 for 7000 gallons for a total of $10,073.00.  Roll Call Vote.  All Ayes.  Martin Absent.  Motion Carried.

     A brief discussion was held on the water main and curb and gutter projects during public response.  The Fire Dept pumping basements was also discussed.

     Moved by Bonny seconded by Ewing to adjourn at 9:00 pm.

 

 

 

________________________________                    ______________________________

Merle Tank, Mayor                                                      Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.