REGULAR MEETING:  April 12, 2016.  The regular meeting of the Oxford Junction City Council was held at the Senior Citizens Community Center.  Mayor Tank called roll at 7 pm.  Council present were Stevenson, Chase, Nierling, Krutzfeld and Klemme.  Staff present was Hansen.  Visitors were Marlene Flory-Midland Times & JFO, Greg Graver-Jones County Sheriff, Denny Coon-Fire Chief, Dan Sinclair-Metering Supply Group, Julie Shebek-US Cellular, Billy Campbell and Christy Appleby.

     Moved by Krutzfeld seconded by Klemme to approve the agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Chase seconded by Klemme to approve the consent agenda.  Roll Call Vote.  All Ayes.  Motion Carried.

 

AFLAC                        

AFLAC INS               

$176.16

ALLIANT

STREET LIGHTS

$922.07

 

RUT

$164.73

 

SEWER

$313.20

 

WATER

$350.38

 

LIBRARY

$89.92

 

CITY HALL

$22.71

 

FIRE DEPT                     

$310.24

ALLIED-REPUBLIC SERVICES #897       

GARBAGE CONTRACT              

$2,556.40

SYNCB/AMAZON                 

LIB-MATERIALS                 

$806.11

BILL HARDEN                  

REIMBURSE FOR DIGGING WA LEAK 

$400.00

CHEM RIGHT LABS              

LAB TESTING                   

$30.00

COON'S CORNER                

SUPPLIES                      

$25.72

DOBLING INSURANCE            

CITY INSURANCE                

$30,021.00

ECICOG                       

HOUSING GRANT ADMIN FEES      

$830.00

FRANCINE BAHNSEN             

LIB-OPERATING EXPENSES        

$113.44

HACH COMPANY                 

CHLORINE TEST PACKETS         

$465.49

HAWKINS INC                  

CHLORINE                      

$82.50

IMFOA                        

DUES                          

$50.00

INTERNAL REVENUE SERVICE     

FED/FICA TAXES                

$1,455.92

IOWA DEPARTMENT OF NATURAL RES

NPDES APPLICATION FEE         

$85.00

IOWA ONE CALL                

LOCATES                       

$20.80

IPERS                        

IPERS                         

$990.71

J & R SUPPLY                 

SUPPLIES                      

$34.50

JOHN DEERE FINANCIAL         

SUPPLIES                      

$129.97

JONES CO SOLID WASTE MNGMNT  

LANDFILL ASSESSMENT           

$558.00

 

TIRES

$105.60

JONES COUNTY SHERIFF         

2ND HALF CONTRACT             

$11,892.00

JONES COUNTY TREASURER       

TAXES ON 201 BROADWAY         

$896.00

KATHRYN CHASE                

MILEAGE-MLA MTG               

$101.50

LASACK BROS & CO.REPAIR      

REPAIRS                       

$30.00

LOST NATION TELEPHONE CO.    

TELEPHONE-CITY                     

$117.59

 

WATER

$30.02

 

SEWER

$30.39

 

LIBRARY

$84.60

 

FIRE DEPT                     

$70.04

LOST NATION TELEPHONE CO.    

POSTAGE-WATER SAMPLES

$12.37

MERLE TANK                   

MILEAGE-LANDFILL MTG                       

$24.50

MICHAEL LESLIE III           

WA DEP REFUND-M LESLIE        

$150.00

MIDLAND TIMES                

PRINTING/PUBLISHING           

$216.40

MISSISSIPPI VALLEY PUMP      

REPAIRS TO LAGOON PUMP        

$6,950.00

NORTHWAY WELL & PUMP COMPANY 

REPAIRS TO WELL CONTROLS      

$160.25

 

REPAIRS TO PUMP

$7,401.80

OFFICE DEPOT                 

OFFICE SUPPLIES               

$143.99

P & K MIDWEST INC            

PARTS                         

$221.73

POSTMASTER                   

STAMPS                        

$119.00

STACIA HANSEN                

MILEAGE                       

$49.00

STEPHANIE DOSLAND            

MILEAGE & CLASS               

$211.00

STEVE FEUSS AUTO             

FIRE DEPT                     

$348.00

TLZ STOP                     

FUEL AND LP                   

$140.57

TREASURER, STATE OF IOWA     

1ST QRT SALES TAX             

$1,813.00

TRIPLEPOINT                  

CLASS-EBERHART                

$99.00

VISA                         

MLA PART 3                    

$150.00

VISU-SEWER, INC              

LATERAL GROUTING              

$6,176.00

WALMART                      

LIB-OPERATING SUPPLIES        

$173.06

WELLMARK BC/BS               

HANSEN-HEALTH INS             

$1,425.52

 

EBERHART-HEALTH INS

$631.49

WENDLING QUARRIES            

GRAVEL                        

$310.88

WREGIE MEMORIAL LIBRARY      

POSTAGE-CASH BOX              

$8.25

WYOMING AUTO PARTS & SERVICE 

SUPPLIES                      

$311.63

PAYROLL CHECKS ON  3/11/2016  

 

$2,449.96

PAYROLL CHECKS ON  3/25/2016  

 

$2,529.09

   

--------------

***** REPORT TOTAL *****     

 

$86,589.20

 

RECEIPTS:  General $4,843.83; Library $1,416.37; RUT $4,837.64; Employee Benefits $961.12; Emergency $50.56; LOST $2,916.26; Debt Service $16,685.12; Water $6,693.24; Sewer $3,509.48; WWTF $6,753.01

 

     Julie Shebek from US Cellular presented the council with plans to build a self-supporting tower with LTE Technology.  It will be a total height of 199’ and will not have a light.  It will be fenced in on Scott Andresen’s land that is just north of the senior housing.  This is still in City Limits so does need council approval for a new entrance from Hwy 136.  The building committee has already approved the permit to build the tower.  The current repeater that is on our water tower will stay there.

     Moved by Krutzfeld seconded by Klemme to approve a new entrance to the tower site from Hwy 136.  Roll Call Vote.  All Ayes.  Motion Carried.

     Dan Sinclair from Metering Supply, formerly Dakota Supply, gave the council a presentation on the benefits of radio read meters.  The software is all in the cloud and we would no longer need a hand held devise to read the meters.  The system would give us the ability to look at everyone’s usage at any time.  We can go back and see exactly when people used water.  We can also catch leaks right away before they would get a huge bill.  The customers can also monitor their own usage from a computer or smart phone if they choose to do so.  The City would have the ability to do billing from the same date every month no matter what day that date falls on.  The quote that Dan sent us is a one-time fee of $6,512 for the licensing, set-up, training and activation of Utility’s Beacon account.  There will be a fee of $0.89 per month per active meter after that.  Cost of the meters are $212.27 each and $231 each for vertical meters if we need any.  Some of our newer meters already have a compatible bottom so we would only need to replace the tops of these meters.

     Mayor Tank opened a public hearing at 7:42 pm to receive input from the public on a new meter repair ordinance.  There were no written or oral comments or objections.  Mayor Tank closed the hearing at 7:44.

     Moved by Stevenson seconded by Chase to approve the first reading of the new meter repair ordinance.  Roll Call Vote.  All Ayes.  Motion Carried.

     Mayor Tank opened a public hearing at 7:47 pm to receive input from the public on raising the garbage fee ordinance.  There were no written or oral comments or objections.  Mayor Tank closed the hearing at 7:48.

     Moved by Chase seconded by Klemme to approve the first reading of garbage fee ordinance.  Roll Call Vote.  All Ayes.  Motion Carried.

     Fire chief Denny Coon reported they had two grass fires that also caught utility poles on fire, power lines down, a mutual aid barn fire with Lowden and tonight a pickup pulling anhydrous tanks that came unhooked and went into the ditch.  They also went to Wyoming for recertification last month.  They have a new member, Jeremy Krutzfeld, who is on a 6 month probationary period.  They are also hoping to get a few more new members as well as recruit for the ambulance service.

     Sheriff Greg Graver addressed council and citizen concerns over the resent violent activity that has been happening mainly in the vicinity of Fairview, 2nd Ave N and Church St.  Unfortunately without the cooperation of those involved it is hard to make any arrests.  They did make one arrest for reckless use of a firearm, however with the “shall issue” law, the sheriff’s dept cannot take this individuals permit to carry away.  Graver encourages citizens to call everything in when they see it happening and to file reports when needed.  Graver also stated that the new tac 10 program is up and running.  This might make our reports look a little messed up next month.

     Mayor Tank stated that he would like to take the orange dump truck out to Lasack Repair to get an estimate on what it would cost to get the truck in shape enough to be able to pass a DOT inspection.

     Tank stated that the Jones County Supervisors are having an open meetings law workshop on April 18th at 7 pm at the Lawrence Community Center.  There are some new supreme court decisions regarding “walking quorums” as well as some other good topics.  Tank, Chase, Stevenson, Nierling, Krutzfeld, and Hansen will all attend the workshop.

     Moved by Krutzfeld seconded by Stevenson to waive the building fee for the snack shack that is going up behind the elementary school.  Roll Call Vote.  All Ayes.  Motion Carried.

     The city clerk will attend the ECICOG clerk’s workshop in Hiawatha on May 4th

     Stevenson reported that the library will be buying new computer chairs that are made of mesh/leather rather than cloth because of some lice issues.  They are also moving the desks off of the access to the basement in case of bad weather and installing some hooks for coats.  The after school program is going well and the librarian has almost completed her first round of classes for the accreditation process.

     Marlene Flory with JFO stated that Larry Otte will be in charge of building the snack shack behind the school.  He would appreciate any volunteer help.  The summer rec program will be in charge of running the shack and will also get a porta-potty for games.  Flory also stated that they will be selling walking tacos and having a plant sale during city wide garage sale days on May 7th

     Moved by Stevenson seconded by Krutzfeld to approve Resolution 2016-11 Certification to the county treasurer to rescind the charges due to the city for snow removal and mowing at 201 Broadway.  Roll Call Vote.  All Ayes.  Motion Carried.

     Discussion was held about accepting the proposal for radio read water meters.  Stevenson thinks it’s way too big of an expense for the City.  Tank explained the water fund has plenty of money and it will pay off in the long run.

     Moved by Klemme to table this discussion until next month to give everyone time to weigh the pros and cons.  This motion died for lack of a second.

     Moved by Nierling seconded by Krutzfeld to approve the proposal for radio read meters from Dan Sinclair of Metering Supply Group.  Roll Call Vote.  Aye: Nierling, Krutzfeld, Chase.  Nay: Klemme, Stevenson.  Motion Carried.

     Discussion was held on buying a generator from Radloff’s for the lagoon pumps.  The generator with the transfer switch that we need will be a total of $15,000.  We have a quote for $3,000 to install it from Lowden Plumbing & Heating.  We will also need to pour a cement pad to set the generator on which would be approximately $200.  We will need to rent an LP tank as well.  We have an offer to purchase our portable generator for $6,000.  Power Service has given an estimate for a preventative maintenance agreement for a yearly price of $600.

     Moved by Stevenson seconded by Krutzfeld to buy the generator and have Lowden hook it up provided that we can sell our portable for $6,000.  We will table the maintenance agreement to look for someone closer.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Klemme seconded by Nierling to set May 10th at 7 pm for the public hearing for the current year budget amendment.  Roll Call Vote.  All Ayes.  Motion Carried.

     Mayor Tank stated that he has spoken with Sander Construction regarding the house at 201 Broadway.  Sander is now thinking about tearing the house down instead of restoring it.  He would like the contract to give him a year to get this done.  The council would like him to come to the next meeting to discuss things. Tank will ask him if he will come to the next meeting.

     Moved by Krutzfeld seconded by Nierling to sign a 5 year maintenance agreement with the Iowa DOT for Hwy 136 through town.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Stevenson seconded by Krutzfeld to approve a check for $7,500 for down payment on the generator and a check for no more than $650 for shingles and other supplies for City Hall roof.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Stevenson seconded by Krutzfeld to adjourn at 9:28 pm.

 

 

______________________________________                           ______________________________________

Merle Tank, Mayor                                                                         Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.