REGULAR MEETING, April 14, 2009.  The regular meeting of the Oxford Junction City Council was held at the Wregie Memorial Library at 7:00 pm.  Mayor Tank called roll call.  Council members present were Schewe, Balichek, Bonny, Martin and Dobling.  Staff present was Hansen and Wink.  Visitors were Marlene Flory-Midland Times and Junction for Opportunities, Mark Jobgen-IIW Engineering, Jeff Rouse and Jim Holz-MSA Engineering, Brad Brownell-Kluesner Const., Keith Somerville-MSI and Jones County Deputy Greg Graver entered later.

     Moved by Bonny seconded by Balichek to approve the agenda.  All Ayes.  Motion Carried.

     Moved by Bonny seconded by Balichek to approve the consent agenda.  All Ayes.  Motion Carried.

    

AFLAC

AFLAC INS

 $     164.96

AgVantage FS, INC

SHOP REPAIRS

 $      33.18

ALLIANT

UTILITIES

 $  1,719.97

BAKER & TAYLOR

LIBRARY MATERIALS

 $     528.09

BIECHLER ELECTRIC INC

WELL HOUSE #2

 $  6,465.00

BOSS OFFICE SUPPLIES

SUPPLIES

 $      74.97

BROWN SUPPLY CO.

SUPPLIES

 $     392.35

CENEX CREDIT CARD

FUEL

 $     236.67

CHEM RIGHT LABS

LAB TESTING

 $      75.00

CITY OF OXFORD JUNCTION

POSTAGE-CASH BOX

 $     106.07

COLLECTION SERVICE CENTER

CHILD SUPPORT

 $     350.76

DOBLING INSURANCE

CITY INSURANCE

 $22,688.00

GRAINGER

SUPPLIES

 $     108.95

HIPIOWA

INSURANCE

 $  1,364.40

IOWA PRISON INDUSTRIES

TRAFFIC SIGNS

 $      11.80

IPERS

IPERS

 $     612.57

INTERNAL REVENUE SERVICE

FED/FICA TAXES

 $  1,181.68

J & R SUPPLY

SUPPLIES

 $     168.00

JAMIE SLOUHA

EASTER EGG HUNT

 $     100.00

JONES COUNTY EXTENSION SERVICE

SUMMER DISCOVERY CAMP

 $     100.00

JONES COUNTY TREASURER

PROP TAXES/LIBRARY

 $     490.00

LOST NATION TELEPHONE CO.

TELEPHONE

 $     256.39

MCNEILL TREE SERVICE

TREE REMOVAL

 $     825.00

MEGA LIFE AND HEALTH INS CO

INSURANCE

 $  1,554.21

MERLE TANK

MILEAGE-LANDFILL MTG

 $      22.54

MIDLAND POST PROM COMMITTEE

POST PROM DONATION

 $     100.00

MIDLAND TIMES

PUBLISHING

 $     144.10

OJ SUMMER BALL LEAGUE

SUMMER BALL

 $     200.00

POSTMASTER

POSTAGE

 $      54.00

RADIO COMMUNICATIONS SYSTEMS

PROGRAM RADIO/SIREN

 $     175.00

REIMAN PUBLICATIONS

TASTE OF HOME SUBSCRIPTION

 $      19.97

RIVER VALLEY

FUEL

 $     755.34

RORY PETERSEN

DEPOSIT REFUND

 $     100.00

STACIA HANSEN

MILEAGE BUDGET TO ANAMOSA

 $      22.54

TREASURER, STATE OF IOWA

1ST QRT SALES TAX

 $     860.00

TREASURER, STATE OF IOWA

1ST QRT WITHHOLDING TAX

 $     538.00

US CELLULAR

CELL PHONE BILL

 $      86.82

WALMART

SUPPLIES-LIBRARY

 $      50.91

WAPSI WASTE

GARBAGE CONTRACT

 $  2,011.40

WAPSIPINICON ALMANAC

MATERIALS-LIBRARY

 $        8.00

WENDLING QUARRIES

ROCK-LEGION

 $     200.32

WENDLING QUARRIES

ROCK

 $      95.47

WILD WEST

MATERIAL-LIBRARY

 $      31.95

 

 

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TOTAL EXPENSES

 $45,084.38

 

RECEIPTS:  General $4,214.28; Library $940.00; RUT $4,518.21; Emergency $130,182.39; LOST $2,816.46; Debt Service $94.32; Water $5,593.13; Sewer $3,200.67; WWTF $6,886.77

 

     Jeff Rouse from MSA Engineering briefed the Council on the Final Pay Application and Change Order No. 3 from Ricklef’s Excavating for the Lagoon Road Project.  The project is complete and came in $16,322.90 under the bid amount.

     Moved by Balichek seconded by Bonny to approve Change Order No. 3 from Ricklef’s for the Lagoon Road Project.  Roll Call Vote.  All Ayes.  Motion Carried.

     Moved by Balichek seconded by Bonny to approve the Final Pay Application for $21,467.47 to Ricklef’s Excavating for Lagoon Road Project.  Roll Call Vote.  All Ayes.  Motion Carried.

     Brad Brownell from Kluesner Const. and Keith Somerville from MSI presented the Council with proposals to repair 1st Ave S.  The Council will take a walk through with both companies before making a decision on who to award the bid.

     Mark Jobgen from IIW Engineering explained the proposal for Hwy 136 project to the Council.  He also added that the surveying would be done within 2 weeks and would set up a walk through with the Council to decide exactly what is to be done. 

     Moved by Dobling seconded by Schewe to approve the proposal for Hwy 136 from IIW Engineering.  Roll Call Vote.  All Ayes.  Motion Carried.

     Maintenance Superintendent Wink reported that some members of the Council had looked at the riding lawn mower and it was decided that the City would not trade it in at this time.  City wide clean-up days have been set for May 11th -15th.  The City Clerk will look up last years price list.  Wink also reported that McNeill’s Tree Service removed a stump on 2nd Ave N for free while in town doing other trees for the City.

     Mayor Tank reported that he had a list of recycling items from City Carton at the landfill meeting.  They also want every town in Jones County to pass a resolution for representative to serve on the landfill commission.

     Moved by Schewe seconded by Balichek to approve Resolution 2009-7 Jones County Solid Waste Representative.  Roll Call Vote.  All Ayes.  Motion Carried.

     Jones County Deputy Greg Graver reported 78 hours in March.  Graver also cautions everyone that now that the weather is getting nice people will be out and about, so please report any suspicious activity you might see. 

     Mayor Tank gave the Council a sheet for Small City Workshops from the League of Cities if any are interested in going.  Tank also said he had received a phone call from Tony Bisinger after last month’s Council meeting.  Bisinger is working on cleaning up the house and has removed the fuel barrel.  Kids in the neighborhood continue to shoot out windows and shoot the house with paint ball guns.

     City Clerk will call people on the sidewalk list to see who is seriously interested in replacing sidewalks this season.

     Barb Dobling reported that the Wregie Memorial library is very pleased with their new furnace and are now working on trying to get the last four windows replaced.  They will also be painting the windows that have already been replaced.

     Marlene Flory reported that the Junction for Opportunities will be holding their meeting on Sunday the 19th because of Easter.  The scholarship applications are due April 15, 2009, so far none have been received.

     Moved by Balichek seconded by Bonny to set May 12, 2009 at 7:00 pm as the date for the Public Hearing for FY09 Budget Amendments.  Roll Call Vote.  All Ayes.  Motion Carried.

     Discussion was held on raising water rates.  It was decided to hold off on raising rates for now and see if Bahnsen could just be in charge of sewer certification operations and let Wink be in charge of the water operations.  This matter will be discussed further at the May meeting.

     Moved by Balichek seconded by Schewe to approve service agreement with ECICOG to update the City Codes.  All Ayes.  Motion Carried.

     Discussion was held about the letter from Dobling Insurance Co concerning the basketball hoop on 1st Ave S.  It was decided that the City was not liable for any accidents and that it was no different than someone roller skating or even just walking on the street, therefore the hoop can stay as long as it is not in the way of traffic. 

     Discussion was held about the letter from Rebuild Iowa concerning flood commemoration.  It was decided not to spend any money to commemorate the flood of 2008.

     Moved by Schewe seconded by Martin to accept the bid from McNeill Tree Service to remove 3 Elm trees and stumps on 1st Ave S.  also to take down tree on 1st Ave N (not part of estimate)  All Ayes.  Motion Carried.

     Concerns were expressed about South bound semi’s turning right on Church St by the Lutheran Church.  The street is too narrow and they are doing damage to the Church property.  Mayor tank will talk to the DOT to see what we can do about this situation.

     In public response Marlene Flory stated that the Oxford Junction should be very pleased that the revenue statement from Midland School passed.

     Moved by Balichek seconded by Schewe to go into closed session pursuant to Code of Iowa section Chapter 21.5 (C) :   To discuss strategy with Council in matters that are presently in litigation or where litigation is eminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in litigation.  All Ayes.  Motion Carried.

     Moved by Dobling seconded by Bonny to come out of closed session.  All Ayes.  Motion Carried.

     Moved by Dobling seconded by Bonny to adjourn the meeting at 8:50 pm.  All Ayes.  Motion Carried.

 

 

 

 

_______________________________________                                     ___________________________________

Merle Tank, Mayor                                                                                              Attest:  Stacia Hansen, City Clerk

 

These minutes are not official minutes until approved by the City Council.