Approved by CVBC, ABC, and
December 3, 1995
Cedar Valley Boxer Club
NAME AND OBJECTIVES
SECTION 1. The name of the club shall be Cedar Valley Boxer Club
SECTION 2. The objectives of the club shall be:
A.) To Encourage and promote quality in the breeding of purebred Boxers and to do all possible to bring their natural qualities to perfection;
B.) To urge members and breeders to accept the standard of the breed as defined by The American Boxer Club and approved by the American Kennel Club as the only standard of excellence by which the Boxer shall be judged;
C.) To support shows and obedience trials and to maintain a program of awards, which will encourage sportsmanlike competition, protect and advance the interests of the breed;
D.) To conduct sanctioned and licensed specialty shows and obedience trials under the rules of the
American Kennel Club.
E.) To initiate educational programs and promotional activities, which will stimulate and extend public interest in the Boxer;
F.) For members of the Cedar Valley Boxer Club to abide by those portions of the American Boxer Club
By-laws and Code of Ethics which are applicable to members of member clubs.
SECTION 3. The Club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.
SECTION 4. The members of the Club shall adopt and may from time to time revise such by-laws as may be required to carry out these objectives.
SECTION 1. ELIGIBILITY. There shall be three types of membership open to persons who are in good standing with the American Kennel Club and who subscribe to the purposes of this club: individual membership, junior membership, and honorary membership.
While membership is to be unrestricted as to residence, the Clubs primary purpose is to be representative of the breeders and exhibitors in its immediate area.
A. Individual membership is open to individuals, 18 years of age or older. Each individual member is entitled to one vote.
B. Junior membership is open to individuals ages 14 - 17. All restrictions for regular membership apply. Junior members may not vote or hold office. A Junior Membership becomes a regular Individual membership, with full privileges on the juniors eighteenth birthday.
C. Honorary Membership may be bestowed by a 2/3 vote of the members present and voting at a regular or special club meeting called for that purpose, provided the proposed election has been included in the notice of the meeting which has been mailed to each member.
Honorary members do not pay dues and do not have voting privileges. If the Honorary member is already a regular member of the club, then active/voting status may be maintained by payment of dues.
D. Members of the Cedar Valley Boxer Club shall abide by those sections of the American Boxer Club by-laws and Code of Ethics which are applicable to members of member clubs.
SECTION 2. DUES. Membership dues shall be a maximum of $25.00 per year for each member, payable on or before the first day of July of each year. New members joining after January 1st shall pay one-half (1/2) the annual dues for the balance of the fiscal year. No member may vote whose dues are not paid for the current year.
During the month of May, the Treasurer shall send to each member a statement of his dues for the ensuing year.
Dues will be recommended by the Board of Directors and approved by the majority vote of members at a regular club meeting.
SECTION 3. ELECTION OF MEMBERSHIP Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these constitution and by-laws and the rules of the American Kennel Club. The application shall state the name, address and occupation of the applicant and it shall carry the endorsement of two (2) club members in good standing and not of the same family, who have known the applicant for at least six months and who have been members themselves for at least one year. Accompanying the application, the prospective member shall submit application fee and dues payable for the current year.
All applications are to be filed with the Secretary and each application is to be read at the first meeting of the Club following its receipt. Each applicant shall attend this meeting.
At the next Club meeting the application will be voted upon and affirmative *votes of 3/4 of the members present and voting by secret ballot at that meeting shall be required to elect the applicant.
Applicants for membership who have been rejected by the Club may not re-apply within six (6) months after such rejection.
SECTION 4. TERMINATION OF MEMBERSHIP. Membership may be terminated:
(A) by resignation
Any member in good standing may resign from the Club upon written notice to the Secretary; but no member may resign when in debt to the Club. Dues obligation is considered a debt to the Club, and they become incurred on the first day of each fiscal year.
(B) by lapsing
A membership will be considered lapsed and automatically terminated if such members dues remain unpaid 90 days after the first day of July of each year; however, the Board may grant an additional 90 days of grace to such delinquent member in meritorious cases. In no case may a person be entitled to vote at any club meeting whose dues are unpaid as of the date of that meeting.
(C) by expulsion
A membership may be terminated by expulsion as provided in Article VI, by-laws.
MEETINGS AND VOTING
SECTION 1. CLUB MEETING. Regular meetings of the Club shall be held in or near the Williamsburg area at least six 6) times each year, at such hour and place as may be designated by the Board of Directors. Written notice of each such meeting shall be mailed by the Secretary at least thirty (30) days prior to the date of the meeting, or the notice may be included in the *Club Newsletter, if such exists, sent via first Class Mail. The quorum for such regular meetings shall be 20% of the members in good standing, which shall include at least two (2) members of the Board of Directors.
SECTION 2. SPECIAL CLUB MEETING. Special Club meetings may be called by the President, or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board; and shall be called by the Secretary upon receipt of a petition signed by five (5) members of the club who are in good standing. Such special meetings shall be held in or near the greater Williamsburg area at such date, place, and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of such meetings shall be mailed by the Secretary at least five (5) days and not more than fifteen (15) days prior to the date of the meeting and said notice shall state the purpose of the meeting, and no other Club business may be transacted thereat. The quorum for such a meeting shall be 20% of the members in good standing.
SECTION 3. BOARD MEETINGS. There shall be at least one regular Board meeting prior to each regular Club meeting held in or near the Williamsburg area at such hour and place as may be designated by the Board. The Secretary shall mail written notice of each meeting at least five (5) days prior to the date of the meeting. The quorum for such meetings shall be the majority of the Board. If more frequent regular Board meetings are to be called, a majority vote of the Board members is required to call such meetings.
SECTION 4. SPECIAL BOARD MEETINGS. Special meetings of the Board of Directors may be called by the President; and shall be called by the Secretary upon receipt of a written request signed by at least three (3) members of the Board. Such special meetings shall be held in or near the Williamsburg area at such date, place, and hour as may be designated by the person authorized herein to call such meeting. Written notice of such meeting shall be mailed by the Secretary at least five (5) days and not more than ten (10) days prior to the date of the meeting, or telegraphic notice shall be filed at least three (3) days and not more than five (5) days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. A quorum for such a meeting shall be a majority of the Board.
SECTION 5. VOTING. Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which he/she is present. Proxy voting will not be permitted at any meeting or election.
DIRECTORS AND OFFICERS
SECTION 1. BOARD OF DIRECTORS. The Board shall consist of the President, Vice-President, Secretary, Treasurer, and two (2) elective members, all of whom shall be members in good standing and all of whom hall be elected for one -year terms at the Clubs annual meeting as provided in Article IV and shall serve until their successors are elected. The Board of Directors shall also include the immediate past President, who shall have voting privileges at all regular and special board meetings. General management of the Clubs affairs shall be entrusted to the Board of Directors.
SECTION 2. OFFICERS. The officers of the Club shall be President, Vice President, Secretary, and Treasurer. They shall be elected at the Annual meeting in June and their term shall be for one (1) year, beginning at the conclusion of the Annual meeting.
The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President, in addition to those particularly specified in these by-laws.
The Vice-President shall have the duties and exercise the powers of the President in case the Presidents death, resignation, absence, or incapacity.
The Secretary shall keep a record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club. He/she shall have charge of the correspondence, notify officers and directors of their election to office, keep a roll of the members of the club with their addresses, and carry out such other duties as are prescribed in these by-laws.
The Secretary shall notify the Secretary of the American Boxer Club ten (10) days in advance of the time and place set for each meeting and, within thirty (30) days after each meeting, will furnish the Secretary of The American Boxer Club with a copy of the minutes of each meeting and a roll of the persons in attendance. He/she will submit annually, immediately after the Annual Meeting, to the Secretary of the American Boxer Club, a list of the newly elected officers, directors, ABC Delegate, and the names and addresses of the full membership.
The Secretary shall submit any proposed amendments of the Clubs by-laws, after approved by a membership vote, to the American Boxer Club for review and approval by both AKC and ABC before the enactment of same.
The Treasurer shall collect and receive all moneys due or belonging to the Club. He/she shall deposit the same in a bank designated by the Board, in the name of the Club. His/her books shall at all times be open to inspection of the Board. The Treasurer shall report at every Board meeting and regular club meeting, the condition of the Clubs finances and every item of receipt or payment not before reported; and at the Annual Meeting he/she shall render an account of all moneys received and expended during the previous fiscal year. The Treasurer shall be bonded in such amount, as the Board of Directors shall determine.
SECTION 3. VACANCIES. Any vacancies occurring on the Board or among the offices during the year shall be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such vacancy, or at a Special Board Meeting called for that purpose; except that a vacancy in the office of President shall be filled automatically by the Vice-President and the resulting vacancy in the office of the Vice-President be filled by the Board.
THE CLUB YEAR, ANNUAL MEETING, ELECTIONS
SECTION 1. CLUB YEAR. The Clubs fiscal year shall begin on the First day of July and end on the last day of June.
The Clubs official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.
SECTION 2. ANNUAL MEETING. The Annual Meeting shall be held in the month of June at which Officers and Directors for the ensuing year shall be elected by secret, written ballot from among those nominated in accordance with Section 4 of this article. They shall take office immediately upon the conclusion of the Annual meeting and each retiring officer shall deliver to his/her successor, all properties and records relating to that office, within thirty (30) days after the election.
SECTION 3. ELECTIONS. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. Two nominated candidates for other positions on the Board that receive the greatest number of votes for such positions shall be declared elected.
SECTION 4. NOMINATIONS. No person may be a candidate in a Club election who has not been nominated. During the month of February, the Board shall select a Nominating Committee consisting of three (3) members and two (2) alternates, not more than one of who may be a member of the Board. The Secretary shall immediately notify the committee persons and alternates of their selection. The Board shall name a Chairperson for the Committee and it shall be his/her duty to call a committee meeting, which shall be held on or before April first.
(A) The committee shall nominate one (1) candidate for each office and two (2) candidates for the two (2) positions on the Board, and after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.
(B) Upon receipt of the Nominating Committees report, the Secretary shall at least two weeks prior to the May meeting, notify each member in writing of the candidates so nominated.
(C) Additional nominations may be made at the May meeting by any member in attendance, provided that the person so nominated does not decline when his/her name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, his/her proposer shall present to the Secretary a written statement from the proposed candidate signifying his/her willingness to be a candidate. No person may be a candidate for more than one position.
(D) Nominations cannot be made at the annual meeting or in any manner other than as provided in this section.
SECTION 1. The Board may each year appoint standing committees to advance the work of the Club in such matters as specialty shows, obedience trials, trophies, annual prizes, membership and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.
SECTION 2. Any committee appointed might be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose services have been terminated.
SECTION 1. AMERICAN KENNEL CLUB SUSPENSION. Any member who is suspended from the privileges of The American Kennel Club automatically shall be suspended from the privilege of this Club for a like period.
Like wise, any person who is suspended from the privileges of the American Boxer Club would also be suspended from the privileges of this club for like period
SECTION 2. CHARGES. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club or Breed. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $10.00 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club or Breed. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interests of the Club or the Breed it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges, it shall fix a date of a hearing by the Board not less than 3 weeks or more than 6 weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his/her own defense and bring witnesses if he/she wishes.
SECTION 3. BOARD HEARING. The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all the evidence and testimony presented by complainant and defendant, the Board may, by a majority vote of those present, suspend the defendant from all privileges of the Club for not more than six (6) months from the date of hearing, and if it deems tat punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendants right to appear before his/her fellow members at the ensuing club meeting which considers the Boards recommendation. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Boards decision and penalty, if any.
SECTION 4. EXPULSION. Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Boards recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the Club to be held within 60) days, but not earlier than thirty (30) days after the date of the Boards recommendation of expulsion. The defendant shall have the privilege of appearing in his/her own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Boards findings and recommendations and shall invite the defendant, if present, to speak in his/her own behalf if he/she wishes. The members shall then vote by secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Boards suspension shall stand.
SECTION 1. Amendments to the constitution and by-laws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by twenty (20) percent of the membership in good standing. Amendment proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three (3) months of the date when the petition was received by the Secretary.
SECTION 2. The constitution and by-laws may be amended by a 2/3 vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.
SECTION 3. These by-laws as amended shall be effective after their passage by the members and receipt of approval from the American Boxer Club Board of Directors. A copy of the amended by-laws shall be filed with AKC for their records.
DELEGATE TO THE AMERICAN BOXER CLUB
SECTION 1. A Delegate to the American Boxer Club shall be elected by a majority of the membership of the Club voting at the Annual Meeting. Such delegate may be any member of the Club in good standing. It shall be the duty of the Secretary to furnish to the American Boxer Club satisfactory evidences of such delegates authority. In case of a vacancy occurring in the office of the delegate, the President shall appoint a successor for the balance of the term.
SECTION 1. DISSOLUTION. The club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club other than for the purposes of reorganization, whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club. After payment of the debts of the Club, its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.
ORDER OF BUSINESS
SECTION 1. At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Minutes of last club meeting and Board meeting
Report of President
Report of Secretary
Report of Treasurer
Report of Committees
Election of Officer and Board (at annual meeting)
Election of New Members
SECTION 2. At meetings of the Board, the order of business, unless otherwise directed by the majority vote of those present, shall be as follows:
Reading of last Board & Club meeting minutes.
Report of Secretary
Report of Treasurer
Report of Committees
SECTION 1. The Rules contained in the current edition of "Roberts Rules of Order, Newly Revised" shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these by-laws and any other special rules of order the club may adopt.
AMERICAN BOXER CLUB
Board of Directors
By Laws Committee Chair
Approved - 12/10/95